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Tips to Finalize Action Plans for Global Youth Service Day 2016: A Project Management Guide

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Prepare for Global Youth Service Day (April 15-17, 2016) with effective project management strategies. Start by finalizing your project idea through discussions with alumni, defining the project framework, and ensuring logistical arrangements are in place. Create communication channels, such as a Facebook group, to keep everyone informed. Focus on planning, executing, and reporting your project efficiently. Engage with high school students through workshops on active citizenship and community service. Collaboration and thorough preparation are key to a successful experience!

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Tips to Finalize Action Plans for Global Youth Service Day 2016: A Project Management Guide

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  1. Project Management Tips on how to finalize your action plans for Global Youth Service Day 2016 (April 15th – 17th, 2016)

  2. THREE STEPS OF PROJECT MANAGEMENT • Project Planning/Project Formulation • Project Execution/Project Implementation • Project Reporting/Project Evaluation

  3. Project Planning/Project Formulation • Finalize the project idea by having thorough discussions with fellow alumni. This could consume time and there could be massive difference between initial and final ideas. • Define the framework for the project i-e assign tasks and responsibilities, confirm with school/venue administration, keep the alumni and volunteers informed, if any. • Make a Facebook Messaging Thread to communicate information and announcements. • Make presentations, if any . • Logistical Preparation i-e arrange multimedia projector, screen, sound system, venue, transportation, etc. • Save yourself from last-minute haste.

  4. Project Timeline • Once the project is approved, finalize the details with the venue i-e timings, framework, etc. • Make your team. You can put up an announcement on the YES alumni Facebook Group where the alumni can sign up. • Project Planning • Project Execution • Project Reporting

  5. Project Re-Educate: An Example • Two-Day activity-based workshop with 40 high school students. • Focus on educating the students about active citizenship, human rights, global health warming, global health and community service activities. • Practical implementation of the learning by cleaning the school premises and collecting trash. • Post-workshop presentations by the students to their fellows to share the learning. • Alumni nationwide carried out the project in their regions.

  6. TIPS • Get a good night sleep before the project and start the day early in the morning. • Arrive at the venue on time for the project. Always makes a good impression. • Greet the assigned personnel in-charge and show your gratitude for their support. • Behave yourself around the participants. You represent the YES Programwhile you’re in the field doing the project. • Do not take pictures of those participants who are not comfortable with their pictures taken.

  7. Timeline for GYSD 2016 (April 15th – 17th, 2016) • Begin discussing your ideas and plans for GYSD towards the last 10 days of March. • Make a Facebook Messaging Thread where the alumni can float their project ideas and be discussed. • NO PROJECT IS A STUPID PROJECT. • Encourage the alumni and correct them where wrong (with patience). Do not discourage them. • Speedy planning (when needed). Hence, improvise! • Multiple activities on same day. • Register your project. • Report your project outcomes before it’s too late. • ENJOY YOUR EXPERIENCE!

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