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Repository audit and risk profiles: trust through transparency

Repository audit and risk profiles: trust through transparency. Raivo Ruusalepp Institute for Information Studies Tallinn University. DCI Conference , Toronto 16/6/2010. Topics. How to tell whether a repository is “ rotten ” ? Audit as a method for demonstrating trustworthiness

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Repository audit and risk profiles: trust through transparency

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  1. Repository audit and risk profiles: trust through transparency Raivo Ruusalepp Institute for Information Studies Tallinn University DCI Conference, Toronto 16/6/2010

  2. Topics • How to tell whether a repository is “rotten”? • Audit as a method for demonstrating trustworthiness • Trust in digital preservation • Risk as a measure of success • Risk profiles of different repositories

  3. Asymmetric information • The problem of quality uncertainty: Information asymmetry occurs when the seller knows more about a product or service than the buyer (G. Akerlof, 1970) • How to tell whether a digital preservation repository is a “cherry” or a “lemon”?

  4. The Call for Repository Certification “A critical component of the digital archiving infrastructure is the existence of a sufficient number of trusted organizations capable of storing, migrating, and providing access to digital collections… A process for certification of digital archives is needed to create an overall climate of trust about the prospects of preserving digital information.” Task Force on Archiving of Digital Information: Preserving Digital Information, 1996

  5. Chronology of repository audit work 2002: Trusted Repositories Attributes & Responsibilities 2005: RLG/NARA Draft Audit Check-list for Repository Certification 2006-2007: CRL and DCC Pilot Repository Audits Dec 2006: Catalogue of Criteria for Trusted Digital Repositories published (in English) by nestor Feb 2007: Digital Repository Audit Method Based on Risk Assessment (DRAMBORA) published by DPE/DCC Mar 2007: Trustworthy Repositories Audit & Certification (TRAC) Criteria and Check-list published by CRL and OCLC 2007: Birds of a Feather group of audit checklist standardisation Mar 2008: DRAMBORA Interactive released May 2008: Data Seal of Approval by DANS Nov 2008: Version 2 of the nestor repository criteria Oct 2009: CCSDS draft standard on Repository Certification Jan 2010: CRL issues first certificate of a trusted repository (to Portico)

  6. Trust through audit • Independent measuring of repositories is seen as anessential aim • Taken as axiomatic that audit is a mechanism for establishing the trustworthiness of a repository • Internal audit • Self assessment • Internal Audit Service • External audit • Financial auditing • Operational auditing • IT systems and services audit • Informationsecurity audit

  7. Stakeholders’ trust in a repository • Usersmay trust a repositorybecause: • itisdeemedassafeplaceofdepositthroughlaw, regulations, communityconsensus • itscontentisverified (authorship, authenticity, accuracy) • Depositorsmay trust a repositorybecause: • itisdeemedas a safeplaceofdeposit • itusessoftwarethathasbeenadoptedbymanyotherrepositories • ithasbeencertifiedas a trustedrepository (sinceJanuary 2010)

  8. The nature of trust in a repository • Trust as a layered concept: • Attitude, belief • Decision (linked with achieving a goal and often based on assessment of associated risks) • Act, behaviour (i.e. establishing a relation) • TRUST(X Y C τ gx) • Occurrent trust vs dispositional trust • Can the risks associated with future digital preservation actions be measured?

  9. Two concepts of trust through audit • The TRAC “family” of audit methods: • A fixedsetof (minimum) requirements • Rely on the OAIS ReferenceModelastherepository standard • Rely on policiestocreatedispositional trust • The DRAMBORA method: • Therepositoryneedstodemonstrateitscapabilityto • identify and prioritise the risks that impede itsactivities • manage the risks to mitigate the likelihood of their occurrence • establishing effective contingencies to alleviate the effects of the risks that occur • Awarenessofrisks and abilitytotreatthemcreates trust

  10. Digital Repository Audit Method Based on Risk Assessment • Jointly developed by the Digital Curation Centre (DCC) and DigitalPreservationEurope (DPE) • First released in March 2007 • Over 200 users (registered repositories) • DRAMBORA provides: • A methodology for conducting repository self-assessments • An on-line tool to facilitate the assessment and document its results – DRAMBORA Interactive

  11. Objectives The purpose of the DRAMBORA toolkit is to facilitate the auditor in: • defining the mandate and objectives of the repository • defining the scope and constraints of functions of the repository • identifying the activities and assets of the repository • identifying the risks and vulnerabilities associated with the mandate, activities and assets • assessing and calculating the risks • defining risk management measures • reporting on the self-audit

  12. Repository Service Classification • DRAMBORA includes some rudimentary tools for identifying and describing classes of repositories in terms of their common services and characteristics • Audits are only meaningful within the context of comparable repositories (‘repository-sphere’) • Performance is understood in terms of services and translated into baseline risk registers • OCLC Research, Research Libraries, Risk and Systemic Change (2010)

  13. Trust in Repositories • Strong link betweentheorganisationalcontextoftherepository and itsusers’ expectations • Forexample, differenttreatmentofauthenticityinarchivesofrecords and researchdatacentres • Linking trust toservicesthat a repositoryisofferingismoremeaningfulthanto a wholeinstitutionorunitwithinanorganisation • Services are muchmoremeaningfulinthecontextoffederatedrepositoryconsortia and intheWeb 2.0 environment

  14. Concluding questions • Who will drive the automation of audits – the community or the technology developers? • How much disclosure is good for a repository? • With very little transparency from audits we may become over-confident (the excess of trust) which will lead to additional risks • With too much transparency may lead to insufficient confidence (excess of diffidence) and we may miss good opportunities/services

  15. URLs Trustworthy Repositories Audit & Certification (TRAC) Criteria and Checklisthttp://www.crl.edu/PDF/trac.pdf nestor Catalogue of Criteria for Trusted Digital Repositorieshttp://nbn-resolving.de/urn:nbn:de:0008-2008021802 DCC/DPE Digital Repository Audit Method Based on Risk Assessment (DRAMBORA)‏http://www.repositoryaudit.eu/download MOIMS-Repository Audit and Certification BoF group http://wiki.digitalrepositoryauditandcertification.org/ Data Seal of Approval http://www.datasealofapproval.org/ Ten basic characteristics of digital preservation repositories http://www.crl.edu/content.asp?l1=13&l2=58&l3=162&l4=92

  16. Contacts raivo@eba.ee

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