GSA Acquisition Workforce Division: Leveraging Your Acquisition Workforce Solutions

1. GSA Acquisition Workforce Division: Leveraging Your Acquisition Workforce Solutions Pat Miller Director and GSA Acquisition Career Manager Yaisa Reeves Progam Manager Ellis Osiname Program Manager General Services Administration May 2011

2. GSA Acquisition Workforce Division • Who are we? • GSA’s Acquisition Workforce Representative • Works collaboratively with stakeholders to help strengthen GSA’s acquisition workforce • Training and development • Aligns acquisition workforce initiatives with GSA’s strategic goals • Operational Excellence • Executes OMB policy and guidance; reports on agency progress • Steers high priority acquisition efforts and solutions impacting contracting activities

3. GSA Acquisition Workforce Division • Vision : • Leader in providing innovative and sustainable acquisition workforce solutions GSA-wide • Mission : • Leverages the GSA acquisition career management program by planning, developing, and managing workforce policies, practices, and information management tools for GSA’s acquisition community.

4. Stakeholders • Federal Acquisition Service • Public Buildings Service • Staff Offices • OMB • FAI

5. Policy and Guidance : OFPP Policy Letter 05-01 – Developing and Managing the Acquisition Workforce • Establishes a government framework for creating a capable and competent workforce to provide best value supplies and services, the best business solutions, and strategic business advice, to accomplish agency missions. • Defines members of the acquisition workforce • Includes the Acquisition Workforce in Human Capital Plans • Capability and Capacity • Promotes the development of Federal Acquisition Certification Programs • Highlights workforce development initiatives

6. GSA Acquisition Workforce Definition Cont. • Individuals, who directly supervise, manage or lead the combined efforts of personnel and organizations for the management and/or execution of a specific acquisition program or programs. (Ex: Non 1102 Supervisors of 1102 Divisions, Branches, Sections, Teams, etc.) • Program or Project Managers or other individuals with regular/recurring involvement in pre-award (acquisition planning, statement of work development, source selection board members) or post award (contract administration acquisition activities). • Acquisition Points of Contacts/Regional Acquisition Executives

7. Policy and Guidance: Acquisition Letter V-06-06 – GSA Contracting Officer Warrant Program (COWP) • COWP establishes criteria for the selection, appointment, and termination of appointment of GSA Contracting Officers (CO) • Ensures the agency has qualified COs • Sets acquisition training requirements for employees who exercise CO authority IAW Clinger-Cohen Act of 1996 and governmentwide training • Incorporates OPM education standards for 1102s as well as certification requirements

9. Training and Development Programs • GSA Contracting Officer Warrant Program (COWP) • Provide technical guidance on related policies and procedures. • Serves on the following boards and committees: • All GSA-wide Warrant Boards (Services and Regions) • GSA COWP Working Group • GSA Federal Acquisition Certification Programs • Provide technical guidance on related policies and procedures • FAC-C, FAC-COTR, FAC-P/PM • Implements OMB/OFPP certification policy changes, as needed • FAI/OMB Contract Function Advisory Board • FAC-C, FAC-COTR, FAC-PPM

10. # of Certifications Issued GSA-widefrom the 1st Qtr of FY11 - present *Includes all levels of certifications

11. GSA Acquisition Workforce Competency Management • Implementing GSA-wide Acquisition Workforce Assessment Tool – phase-in approach • COTRs will be assessed first • Manage acquisition competencies • Job analysis – general and agency-specific duties • Map/Validate tasks to competencies • Build Competency Library • Assess skills gaps • Recommends training interventions for Individual Development Plans (IDPs) – courses, framework for on the job training, mentoring programs, and rotational assignments

12. Center for Acquisition Excellence (CAE) • Learning Management System (Online) • Provides training to GSA and other Federal agencies; educates the Federal Supplier Base (as appropriate) on GSA acquisition vehicles, policies, and procedures • Training mechanism to promptly deliver high priority acquisition initiatives GSA-wide • Examples, Green Purchasing and Federal Strategic Sourcing Initiative (FSSI) OS2 • Tracks training and issues Continuous Learning Points (CLPs) • Supports the Federal Acquisition Certification Programs CLP requirements. • Available 365 days year, 24/7

15. Supporting GSA’s Strategic Goals: Operational Excellence • “GSA strives for performance excellence, continuous improvement, and the elimination of waste in all of its operations.  GSA is committed to developing the acquisition workforce and deploying electronic tools to support the reform of federal contracting, and originating and fine-tuning the governmentwide policies necessary for a truly modern federal government.”

16. Acquisition Human Capital Plan (AHCP) • Acquisition Human Capital Planning for GSA’s Acquisition Workforce – • OMB mandate • Annual Submission – by March 31st of every Fiscal Year • Roadmap for acquisition workforce development • Ties into agency initiatives and expected outcomes • Represents collaborative input from GSA stakeholders on acquisition workforce goals • Improves processes and technology to strengthen the acquisition workforce.

17. Acquisition Human Capital Plan (AHCP)- (People, Processes, and Technology) • FY 11 Highlights • People • GSA’s Acquisition Workforce Assessment Tool • Retaining Acquisition Professionals • Processes • GSA Acquisition Workforce Steering Committee • Reducing High Risk Contracting and achieving cost savings • Technology • Sustainability Training • GSA’s Workforce Management Tool

18. GSA Acquisition Workforce Updates • Developed the first GSA Acquisition Career Management Plan • Partnered with CPO and the Workforce Management Tool effort to establish a GSA Acquisition Workforce Profile • Warrants • Certifications and Training • Contract Types/Experience • Series/Job Function/Grade… • Proposed Changes impacting the GSA Acquisition Workforce • 1102 Qualification Standards • Federal Acquisition Certification Programs ( FAC-COTR)

19. GSA Acquisition Workforce UpdatesCont. • Launched the GSA Acquisition Workforce Website • Provides Acquisition Workforce-related tools and resources • Features include: • Acquisition Workforce Hot Topics • Related Workforce Planning Policy and Guidance • Related Training and Career Development Policy and Guidance

21. Points of Contact Patricia Miller, GSA Acquisition Workforce Division patricia.miller@gsa.gov Ellis Osiname, Career Development and Certification Programs ellis.osiname@gsa.gov Yaisa Reeves, Workforce Planning, Assessment, and Learning Management yaisa.reeves@gsa.gov

22. Questions