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Highly Qualified Online System

This document outlines the Highly Qualified (HQ) Online System, offering a thorough review of the staff interchange and snapshots necessary for finalizing HQ data. The guide discusses which teachers are included in HQ determinations, detailing requirements by education level and subject area for both elementary and secondary teachers. Additional sections provide a walkthrough of the HQOS and highlight key considerations for educators, including resources and reminders for accurate data submission. This is essential for maintaining compliance with educational standards.

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Highly Qualified Online System

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  1. Fall 2013 Highly Qualified Online System

  2. Agenda • Section 1: Review of HQ in the Staff Interchange and Snapshots • Section 2: Overview of the HQ Online System • Section 3: Walkthrough of HQOS • Section 4: Final Considerations

  3. Section 1: Review of HQ in the Staff Interchange and Snapshots

  4. Process for Finalizing HQ Data Licensing Data HQ Online System HR/Dec Staff Snapshot HOUSSE Data Final HQ

  5. Which teachers are pulled into HQ? All reported personnel • Job Class Code • Employment Code • Instructional/Admin Code • Subject Area Code K-12 Core Teachers  HQ Determinations

  6. Who needs to be HQ? • All core content teachers K-12 • English, Reading or Language Arts • Mathematics • Science • Foreign Languages • Social Studies (Civics, Government, History, Geography, Economics) • The Arts (Visual Arts, Drama and Music)

  7. How are HQ Determinations Made at the Elementary Level? • License (or waiver for charter schools) • Ed Level (16 or above) • Subject Competency • CO Elementary or ECE PLACE or PRAXIS II • Out-of-State Elementary Test • Elementary or ECE assessment for National Board Certification • Elementary HOUSSE + +

  8. How are HQ Determinations Made at the Secondary Level? • License (or waiver for charter schools) • Ed Level (16 or above) • Subject Competency • CO PLACE or PRAXIS II in subject area • Degree in subject area • National Board Certification in subject area • Endorsement in subject area • 24-Semester Hours in subject area • Rural or Special Ed HOUSSE in subject area + +

  9. Special Education HQ Requirements • All elementary level special education teachers must meet NCLB HQ requirements. • All secondary level special education teachers that are sole providers of content must meet NCLB HQ requirements. • Secondary teachers working with students working toward alternate standards (e.g., CoAlt) must be elementary qualified.

  10. Sole Provider of Content at the Secondary Level Yes No Teacher co-teaches with another HQ teacher. Teacher provides consultation. Teacher pre-teaches or re-teaches concepts. Teacher provides additional practice opportunities (e.g., second dip). • Teacher introduces core content and provides full lesson on key concepts to students. OR • Teacher makes instructional decisions for students (e.g., assessments, curricular design).

  11. Additional HQ resources • HOUSSE rubrics http://www.cde.state.co.us/fedprograms/tii/a_hqt_genresforhqt.asp • List of out-of-state elementary assessments http://www.cde.state.co.us/sites/default/files/documents/fedprograms/dl/tii_a_hqt_listofoselemassessments.xls • 24 semester hour determinationhttp://www.cde.state.co.us/cdeprof/Licensure_addendorsment_info#endorsements • HQ handbook http://www.cde.state.co.us/sites/default/files/documents/fedprograms/dl/tii_a_hqt_cohqhandbook.pdf

  12. Variables that Influence HQ Determinations From LEA/Admin Unit From CDE • SSN • Grade levels • Subject Area • Degree • Education Level • Out-of-State Elem Test • 24 semester hours • CoAlt Exclusive • Years of Experience • License • Endorsement • Charter Waiver • CO PLACE or PRAXIS II • HOUSSE

  13. HR Coding Reminders • If a teacher works with elementary and secondary level students, create two assignment records. • If teacher passed a CO test, data will come from licensing database (do not fill in “state core content test administered”). • General 7th/8th Grade (subject area code = 0015) is run through elementary HQ determinations.

  14. HR Coding Reminders (cont.) • If secondary sped teacher is sole provider use appropriate subject area code. If not, use 1700. • If secondary sped teacher works exclusively with CoAlt students (subject area = 0070), then run through elementary HQ determinations. • Make sure “years of experience” is correct. This is the only way to trigger a HOUSSE rubric. • Subject area code – 0695 – for foreign languages that do not have an endorsement. These will not run through HQ determinations.

  15. HR Coding Reminders (cont.) • Admin/instructional code 0039 (CEIS) will run through HQ determinations. • Admin/instructional codes for ESL teachers • ESL is primary teacher of reading. Teacher needs to be HQ. Use code = 0011. • ESL teacher provides follow-up instruction in reading. Teacher does not need to be HQ. Use code = 1011. • Admin/Instructional code – 1012 – for Gifted and Talented teachers who do not teach core content

  16. HQ Determinations for PK-12 Instructional Paraprofessionals • Title I Schoolwide and Title I Targeted Assistance Programs • Job Class Code • SW: 415, 416, 418, 419 • TA: 419 • Education Level (10 or greater) • Basic Skill Competence • Education level (15 or greater) • Para test passed • 100% HQ for Title I paras; all HQ para errors must be resolved in the interchanges +

  17. Section 2:Overview of the HQ Online System

  18. Process for Finalizing HQ Data Licensing Data HQ Online System HR/Dec Staff Snapshot HOUSSE Data Final HQ

  19. Features of the HQ Online System • Open at the same time as the Data Pipeline Staff Interchange and Snapshots for Special Education and Human Resources • Communicates with the Interchange and Snapshots – completing HQOS records will resolve the Snapshot error • Only collects HOUSSE data and Plans for non-HQ teachers • LEAs and AUs cannot finalize the Snapshot until all Title I core content teachers are HQ

  20. Process for Cleaning Up HQ Data Online HQ System Error Report HR/DecSnapshot 

  21. Error Reports • Report lists the reasons why teachers are not HQ – teacher needs: • a current CO license • a degree • to show elementary subject matter competency • to show secondary subject matter competency • to show elementary or secondary subject matter competency

  22. Errors v. Warnings for Non-HQ Teachers Title I teacher Non Title I Teacher warning– optional to use HQOS to resolve the warning; can finalize Snapshot with the warning If finalize with the warning, teacher(s) will be reported as not HQ The warnings for non Title I teachers will populate within the error report and records will generate in HQOS. • errorthat must be resolved in HQOS before finalizing data • TA teacher and all core content teachers in SW

  23. Error Report

  24. Section 3:Walkthrough of HQOS

  25. HQOS Features • HQOS is part of single sign-on identity management system (IDM) • Local Access Manager provides access to district and AU users • Last year’s passcodes are no longer valid • As applicable, same person can be both the district and AU user • IDM resources: https://cdeapps.cde.state.co.us/index.html

  26. HQOS Features • Filter by AU, district, school, name, SSN, subject, review status, approval code • Sort by same variables • Each record explains why its not HQ. Only displays options that the record is eligible for and that will fix the situation. • Plans from last year should be available for viewing.

  27. To filter by school

  28. Title I Designation: \/ Title I Status Filter Use Title I filter to determine required vs. optional records

  29. Title I Designation: \/ Find Record Select multiple filtering criteria and then perform the search

  30. To sort records

  31. Sort by Title I School Designation Title I Designation SW NS TA NS SW NS SW SW TA TA NS SW SW TA SW NS NS SW SW TA NS TA TA Use Title I sorting feature to determine required vs. optional records

  32. Jane Doe Click on teacher name to access the teacher’s record

  33. Assigned Codes • Code 2 (green): HOUSSE approval. Record should show up as HQ in Snapshot. • Code 4 (yellow) : HQ Plan approval.Proceed with plan to get teacher HQ. Record will not show up as HQ in Snapshot. • Code 5 (orange) : Make changes in the Interchange and create a new snapshot. Teacher will then be HQ. • Code 9 (red): Plan not approved. See message board for an explanation. You need to resubmit a plan in HQOS.

  34. Code 2

  35. Code 4

  36. Code 9

  37. Code 5

  38. Reports • HQOS Reports • HQOS Final Summary Report: Summarizes all approved HQOS records (i.e., HOUSSE, HQ plans). • HR Report • Data Summary Report in Pipeline: Includes HQ status of all teachers. Make sure to review before final approval. Good reference for final HQ status for all teachers. • If finalize and approve the Shapshot with HQ warnings for non Title I teachers, those teachers will be listed as not HQ on this report and subsequent public reporting.

  39. HQOS Summary Report

  40. HQ Summary Report

  41. HQ Summary Report • Available in the Interchange and at the conclusion of the Snapshot • Can use the report in Interchange to be proactive about the HQ errors that will occur during the Snapshot and begin resolving the issues • Report shows all the variables used to determine HQ status and the teacher’s HQ status • Can determine why the teacher is not HQ

  42. Section 4:Final Considerations

  43. Timeline

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