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This guide explores accountability within cooperatives, highlighting best practices for contract vetting, compliance philosophy, and pricing verification. It poses critical questions to assess cooperative efficacy, such as the ability to replicate compliance processes, clarity in Requests for Proposals, and engagement of third-party evaluations. It emphasizes the importance of training resources for vendors, team collaboration, transparent pricing mechanisms, and maintaining best practices to ensure all stakeholders benefit.
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THE CO-OPERATIVE “BEST” PRACTICES • Vetting the contract • Co-Operative Agency • Compliance Philosophy • Co-Operative Agency Experience • Pricing Verification
VETTING THE CONTRACT Does the Co-operative: • Have duplicable processes to ensure propercompliance with legal statutes? • Does the final Request for Proposal allow for a clear and concise response that can be easily supported by any agency? • Are there third party experts evaluating the contract and qualifying the respondents? • Is there a transparent method of showing the process to all agencies to review?
AGENCY COMPLIANCE PHILOSOPHY Does the Co-operative: • Have the training resources to ensure the vendors understand cooperative purchasing? • Focus on all members of the team: the agency, vendor and cooperative? • Have a system to ensure compliance and to engage the agency, vendor and contract support team?
PRICING VERIFICATION Does the Co-operative: • Have labor solutions pricing • tied to a benchmark cost • structure? • Have transparent pricing • mechanismsthat can be • presented to any agency at • their request?
IN THE NEWS ISD
“WHAT IS THE VALUE OF YOUR COOPERATIVE AND ARE YOU GETTING IT?”
QUESTIONS? Mark Powell, LEED AP pms@proformams.com (832) 707-0717