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MNA*VISTA Host Site Orientation

MNA*VISTA Host Site Orientation. July 24, 2013. Introductions and Icebreakers. (Corporation for National and Community Service) CNCS. Michigan Nonprofit Association. Civic Engagement Team Michigan Campus Compact Volunteer Centers of Michigan The LEAGUE Michigan . Focus Areas.

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MNA*VISTA Host Site Orientation

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  1. MNA*VISTA Host Site Orientation July 24, 2013

  2. Introductions and Icebreakers

  3. (Corporation for National and Community Service) CNCS

  4. Michigan Nonprofit Association Civic Engagement Team Michigan Campus Compact Volunteer Centers of Michigan The LEAGUE Michigan

  5. Focus Areas CNCS 2011-2015 Strategic Plan Education Veterans and Military Families Healthy Futures Environmental Stewardship Economic Opportunity Disaster Services

  6. Education Provide, support and/or facilitate access to services and resources that contribute to improved educational outcomes for economically disadvantaged people, especially children. 1) Engage in activities intended to improve learning and success in low-achieving K-12 schools, and increase the desire of youth to graduate. 2) Engage in high quality service and service-learning projects in low-achieving K-12 schools 3) Engage in counseling, academic, enrollment, and retention support activities for economically disadvantaged students

  7. Economic Opportunity Provide, support and/or facilitate access to services and resources that contribute to the improved economic well-being and security of economically disadvantaged people. 4) Engage in activities that provide, support and/or facilitate access to resources and services that improve financial literacy, stability and security 5) Engage in activities that provide, support and/or facilitate access to workforce development resources and services intended to improve employability and, ultimately, lead to employment.

  8. Volunteers in Service to America – VISTA History Mission Capacity Building vs. Direct service Sustainability

  9. Key Points for VISTA Conditions Employment Restrictions Religious Activities Education Restrictions Political Restrictions

  10. Key Points for VISTA Standard Benefits Living Allowance Health Coverage Leave of Absence

  11. Key Points for VISTA Elective Benefits Relocation & Settling In Transportation Optional Life Insurance Protection of Public Assistance Child Care Benefits

  12. Key Points for VISTA End of Service Benefits Education Award vs. End-of-Service Stipend Student Loan Forbearance vs. Deferment Non-competitive Eligibility

  13. VISTA: How do they fit in to your organization? * VISTAs may not be used as an administrative stopgap. Like an Employee: Works in collaboration with staff & community members Included in staff meetings and other events Receives regular feedback on performance Workday as defined by host site Unlike an Employee, a VISTA: Limited in activities by VISTA Terms & Conditions Is not “hired or fired” “Works for” multiple stakeholders: community, CNCS, host site Does not receive traditional compensation More focus on professional & leadership development Timesheets come to the VISTA Leaders

  14. Involve the Program Manager If… VISTA is getting close to using up sick/vacation days Leave is taken without approval There are still behavioral problems after receiving written or verbal warnings There is a change in the VAD There is a change in address of VISTA or project site There is a change in supervisors There is a change in community partner

  15. MNA*VISTA Program Logistics Program Manager vs. VISTA Leader Calendar Reporting Monitoring Training MNA*VISTA Program Communication Looking Ahead

  16. Program Manager vs. VISTA Leaders Program Manager Oversees program overall Supports Supervisors Steps in if problem arises Facilitates meetings/trainings Supervises VISTA Leaders Reports to CNCS Submits federal paperwork Guides program direction VISTA Leaders Support VISTAs Help identify problems and successes Help plan meetings/trainings and sometime facilitate Help coordinate reports Share resources among VISTAs Coordinate VISTAs

  17. Calendar 2013-2014 Program Year Updated one to two times throughout the year Dates are locked in for the most part Commitments of VISTAs and Supervisors MNA*VISTA Host Site Other commitments Site Visit Schedule

  18. Reporting Quarterly Progress Reports Submitted to MNA We compile then and submit them to CNCS, our funder Send timely accomplishments and stories VISTA Monthly Web Feature MNA Blog Legacy Binder

  19. Monitoring Monitoring Plan Monthly Timesheets Site Visits Quarterly Progress Reports Check-in calls Mid-year and End-year Evaluations

  20. Training Pre-Service Orientation (PSO) August 12-15 in Chicago, IL Post-PSO Training August 19-20 in Lansing On-site Orientation at Host Site First few weeks Mid-Winter Training February 13-14 in Lansing Ongoing professional development End of Year Celebration August 8in Lansing

  21. Communications Weekly emails From VISTA Leaders to VISTAs Check-in calls with VISTAs and Supervisors To VISTAs: From VISTA Leaders To Supervisors: From Program Manager Monthly VISTA calls VISTAs, VISTA Leaders and Program Manager Monthly Supervisors’ Newsletters Google Site

  22. MNA*VISTA Program Tools MNA*VISTA Google Site https://sites.google.com/site/mnavista/ MNA*VISTA Webpage http://www.mnaonline.org/mnacivicengagementvistaprogram.aspx

  23. Looking Ahead Reminders/Things to be looking for MOU – Sent by July 31st Invoicing for Host Site Fee – Paid by September 1st Review Commitment to Meet Grant Requirements LUNCH Preparing for your VISTA: Supervisor Roles, Responsibilities, On-Site Orientation & Community Partners

  24. LUNCH

  25. Supervisors Roles & Responsibilities Educate community and staff about VISTA Ensure adequate resources VAD – Review & Utilize Provide regular supervision, guidance and feedback to VISTA Provide regular feedback to Program Manager Maintain oversight for overall sustainability Encourage and provide opportunities for VISTA’s personal and professional growth Attend Supervisor meetings/trainings Support the integration of VISTAs into your organization and the community Be your VISTA’s GREATEST support! 

  26. On-Site Orientation MNA*VISTA Checklist & Host Site Supervisor Orientation Toolkit http://www.mnaonline.org/vistaorientation1.aspx

  27. Supervisory Style Assessment

  28. What Does a VISTA Year Look Like?

  29. Role Plays: Supervisor/VISTA Scenarios

  30. Quick Break

  31. VISTA Stressors & Support

  32. Multi-Level Benefits of an Effective Supervisor/Member Relationship

  33. Resources www.nationalservice.gov www.nationalservicesources.org AmeriCorps Portal http://my.americorps.gov VISTA member handbook www.nationalservice.gov/help/vistahandbook/chapter1.html VISTA Campus www.vistacampus.org VISTA Member Support Unit (VMSU) https://questions.nationalservice.gov/

  34. Final Reflections Your VISTAs are dedicating a year of their life to be with your community and immerse themselves to make a difference “The seed never sees the flower.” Share one word that sums up how you’re feeling about being a supervisor or the VISTA year after today

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