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AR 25-50, Preparing and Managing Correspondence

Records Management and Declassification Agency. AR 25-50, Preparing and Managing Correspondence. AR 25-50, Preparing and Managing Correspondence. Correspondence management is governed by AR 25-50, Preparing and Managing Correspondence.

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AR 25-50, Preparing and Managing Correspondence

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  1. Records Management and Declassification Agency AR 25-50, Preparing and Managing Correspondence

  2. AR 25-50, Preparing and Managing Correspondence • Correspondence management is governed by AR 25-50, Preparing and Managing Correspondence. • As proponent, RMDA prescribes (on behalf of Secretary of the Army) Department of the Army policies, procedures, and standardized formats for preparing and processing Army memorandums and letters. • Establishes correspondence standards not printing standards.

  3. AR 25-50, Preparing and Managing Correspondence • AR 25-50 establishes three forms of correspondence authorized for use: • a letter, memorandum, and message

  4. 1/14/2014 AR 25-50, Preparing and Managing Correspondence Correspondence Management Status Current edition – 17 May 2013

  5. AR 25-50, Preparing and Managing Correspondence Major Changes • Transfers proponency from the DCS, G-1 to the Administrative Assistant to the Secretary of the Army. • Eliminates the Informal Memorandum - The memorandum, using computer generated letterhead, will be used in all instances where an informal memorandum was previously used. • Prescribes mass mailing policy. • Streamlined Chapter 5 - Preparing official mail. • Eliminates Appendix B – Style practices – refer to word processing spell check, a standard dictionary and/or the GPO Style Manual as needed. • Preferred font is Arial 12.

  6. AR 25-50, Preparing and Managing Correspondence Major Changes – continued • Prescribes DA Form 5, Army Staffing Form. • The DA Form 5 has been developed to reduce the number of staffing forms developed by individual Army activities.) • The DA Form 5 will not be used in place of the HQDA Form 5. • Appendix E, Preparing Mass Mailings: directs commanders, directors, or agency authorities to: • Take responsibility for the unit's mass mailings • Develop quality control check-points in the mailing process • Ensure perfection • Alleviate the risk for embarrassment to the Army

  7. AR 25-50, Preparing and Managing Correspondence Major Changes – continued • Adds policy to capitalize “Soldier”, “Family” and “Civilian for internal Army correspondence. Capitalize “civilian” when referring to U.S. Department of the Army civilians and used in conjunction with Soldier and/or Family. • Allows for the use of courtesy copy on letters.

  8. AR 25-50, Preparing and Managing Correspondence Links: https://www.rmda.army.mil/ http://www.apd.army.mil/ Contact: Eve Roberts / 703-428-6435 / eve.g.roberts.civ@mail.mil

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