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Project Initiation Document (PID) Strategic Plan

Project Initiation Document (PID) Strategic Plan . June 25, 2012. Overview. Where have we been Where we are now Where do we want to be How do we get there How do we measure our progress. Where have we been….

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Project Initiation Document (PID) Strategic Plan

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  1. Project Initiation Document (PID) Strategic Plan June 25, 2012

  2. Overview • Where have we been • Where we are now • Where do we want to be • How do we get there • How do we measure our progress

  3. Where have we been… • Project Initiation Document (PID) Strategic Plan initiated in 2009 • Response to Legislative Analyst Office and Legislature request to streamline the PID development process • Developed in collaboration with regional and local partners • Three Year Plan updated annually in January • March 2010 • January 2011 • The 2009, 2010, and 2011 Strategic Plans included the PID workload and resourcing needs.

  4. Where are we now… • Adopted 20 recommendations to improve PID process • Completed 17 of 20 recommendations • Major Accomplishments • Project Study Report – Project Development Support (PSR-PDS) • Small Capital Value Project (SCVP) • Streamlined PID Reimbursement Agreement • Pending recommendations: • Establish a PID conflict resolution process - Summer 2013 • Streamline PID review procedures for PID oversight activities – Summer 2013 • Develop and use performance measures to manage the PID program – Summer 2013

  5. Where do we want to be… • Provide a Strategic Plan that is independent from the PID workload. • Identify improvements to the PID program rather than workload development • Define: • Mission- The overarching goal for the PID program. Improve safety and mobility by efficiently and collaboratively utilizing PID resources to maximize project delivery on the State Highway System. • Vision- A compelling, conceptual image of the desired future. • Goals- The desired end result. • Define current major priorities

  6. …and how are we going to get there • Objectives- Specific and measureable targets for accomplishment of a goal. • Actions- Detailed description of key strategies used to implement each objective. • Complete pending recommendations • Create an action plan with due dates for achieving new objectives. • Strategic Plan Process • Involve PID Working and Steering Committees • Present Draft Strategic Plan to PID Working Committee at August meeting

  7. How do we measure our progress… • Monitor implementation of recommendations/actions • Develop performance measures and monitoring systems • Example: Measure effectiveness of the PSR-PDS in PID streamlining • Anticipated PY versus Actual PY Expended

  8. Next Steps… • Submit ideas and comments regarding the Mission, Vision, Goals, Objectives, Recommendations, and Actions to Julie Hutcheson by July 20. julie_hutcheson@dot.ca.gov or (916) 653-1965 • Next PID Committee Meeting: August 20, 2012

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