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2012/13 3 rd QUARTER EXPENDITURE REPORT AND PERFORMANCE REVIEW

2012/13 3 rd QUARTER EXPENDITURE REPORT AND PERFORMANCE REVIEW. Sibusiso Xaba Director-General: Arts and Culture. Performance Overview Budget and Expenditure Explanation of Expenditure per Economic Classification Review of Programme Performance on Key Indicators Risk Management.

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2012/13 3 rd QUARTER EXPENDITURE REPORT AND PERFORMANCE REVIEW

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  1. 2012/13 3rd QUARTER EXPENDITURE REPORT AND PERFORMANCE REVIEW Sibusiso Xaba Director-General: Arts and Culture

  2. Performance Overview Budget and Expenditure Explanation of Expenditure per Economic Classification Review of Programme Performance on Key Indicators Risk Management PRESENTATION OUTLINE 2

  3. PERFORMANCE OVERVIEW 3

  4. COMPARATIVE ANALYSIS OF SECOND AND THIRD QUARTER PERFORMANCES FOR 2012/13 4

  5. SUMMARY OF BUDGET VS EXPENDITURE PER PROGRAMME AND PER ECONOMIC CLASSIFICATION 5

  6. SUMMARY OF BUDGET VS EXPENDITURE PER PROGRAMME 6 7

  7. SUMMARY OF BUDGET VS EXPENDITURE PER ECONOMIC CLASSIFICATION 7

  8. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION 8

  9. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION Compensation of Employees An amount of R131 million (71%) has been spent as at end of December 2012. The under- expenditure is as a result of the following posts only being filled after 3rd quarter: DDG: Heritage Promotion &Preservation ( January 2013 ) DDG: Arts & Culture Promotion &Development (March/ April 2013) DDG: Group Service (April 2013) CFO ( April 2013) Dir: Internal Audit ( March 2013) Dir :Legal Services ( April 2013) The selection processes for these posts took place during the 3rd quarter 6 9

  10. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION (CONT …) Provinces and Municipalities (Conditional Grant) An amount of R460 million (81%) has been spent/transferred to various Provinces as at end of December 2012 The detail of the transfer by the Department and actual spending by Provinces is as follows: 8 10

  11. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION (CONT …) 11

  12. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION (CONT …) Departmental Agencies Transfers Cur (Subsidies) An amount of R781 million (82%) has been spent/transferred to Heritage Institutions and Libraries as at end of December 2012. No over or under expenditure is anticipated by March 2013 12

  13. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION (CONT …) Departmental Agencies Transfers Cap The expenditure item relates to maintenance, upgrade and refurbishment of theDepartments’ Playhouses, Museums, Libraries and Legacy Projects through DPW and IDT. An amount of R265 million (55%) has been spent as at end of December 2012 The reason for under-expenditure is the delay by DPW to submit claims timeously for payment 13

  14. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION (CONT …) Non Profit Institutions This expenditure relates to subsidies transferred to BASA, Blind SA and Engelenburg Arts Collections An amount of R11 million (88%) has been spent by end of December 2012. No over or under expenditure is anticipated by March 2013 13 14

  15. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION (CONT …) Households This expenditure item relates to all the financial assistance projects that the Department funds during the financial year An amount of R81 million (47%) has been spent by the end of December 2012 The expenditure will accelerate in the last quarter of the financial year as Treasury has granted a virement approval on the 12th December 2012 to shift funds from Goods and Services to Households for the MGE allocation 15

  16. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION) Capital Assets / Machinery and Equipments This budget relates to the purchasing of machinery and equipment including the ICT equipment An amount of R3,2 million (46%) has been spent by the end of December 2012 An expenditure to be incurred for Anti-virus software, Network monitoring software, Backup software, website project, servers and storage for NAAIRS by ICT prior the end of the financial year 16

  17. EXPLANATION OF PROGRAMME PERFORMANCE ON KEY INDICATORS 17

  18. PROGRAMME 1 18

  19. PROGRAMME 1 19

  20. PROGRAMME 1 20

  21. PROGRAMME 2: PERFORMING ARTS 21

  22. PROGRAMME 3: NATIONAL LANGUAGE SERVICE 22

  23. PROGRAMME 3: NATIONAL LANGUAGE SERVICE cont. 23

  24. PROGRAMME 4: CULTURAL DEVELOPMENT 24

  25. PROGRAMME 4: CULTURAL DEVELOPMENT 25

  26. PROGRAMME 5 26

  27. PROGRAMME 5 27

  28. PROGRAMME 5 28

  29. PROGRAMME 5 29

  30. PROGRAMME 6 30

  31. PROGRAMME 6 31

  32. PROGRAMME 6 32

  33. PROGRAMME 6 OBJECTIVE: Archives and record management OBJECTIVE: Archives and record management 33

  34. RISK MANAGEMENT REPORT FOR THE THIRD QUARTER

  35. STRATEGIC RISK MITIGATION STATUS AT DEPARTMENTAL LEVEL- 3RD QUARTER

  36. MITIGATION RESULTS AS AT DECEMBER 2013 Social Cohesion Summit held. Summit resolutions currently rolled out. Heraldry Council, Library Council and National Archive Council established and functional Heraldry Act review in progress Quarterly financial reviews by Internal Audit for progressive remedial action in place Quarterly review of financial and non-financial information of all Public Entities currently rolled out Selection and placing of vacant funded executive position addressed Strategic Development and training rolled out on target Reputation Risk Register maintained to assess and respond media releases with adverse impact on the Department. Loss Control Committee, Disaster Recovery and Business Continuity Committee's functional Departmental Back-up system for e-mail archiving in place Transversal Contract Management reviews and monitoring progressively assessed Legal compliance training on contractual commitments rolled out and applied Artwork accounted for in the Departmental Asset Register

  37. OPERATIONAL RISK MITIGATION STATUS AT DEPARTMENTAL LEVEL- 3RD QUARTER

  38. OPERATIONAL MITIGATION RESULTS AS AT 30TH DECEMBER 2012 The PMDS assessment form has been modified and is being used for assessment of levels 1-12 Operational Policies finalised and in place( Safety and Health, Security, Transport & Accommodation and the Artworks policy ) A Security check-point on the ground floor(install metal detectors and x-ray machine) established Centralised Payment Function currently in the roll-out test phase Human Language Technologies Projects opportunities of training and experience, funding to 2 new projects have been approved and appointed. Collaborations with Department of Basic Education on the translation of picture books rolled out The migration of the Terminology Management System ( TradosMulti-term) is 100% complete and is available on the departmental server.

  39. THANKS

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