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Preparing for Student Voice in Infinite Campus

Preparing for Student Voice in Infinite Campus. Jeffrey Coles, Program Consultant Office of Next Generation Learners Division of Next Generation Professionals. Student Voice Changes for 14-15. No Survey for Kindergarten through Grade 2 Two Student Voice Survey Windows (November & March)

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Preparing for Student Voice in Infinite Campus

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  1. Preparing for Student Voice in Infinite Campus Jeffrey Coles, Program Consultant Office of Next Generation Learners Division of Next Generation Professionals

  2. Student Voice Changes for 14-15 • No Survey for Kindergarten through Grade 2 • Two Student Voice Survey Windows (November & March) • Student Voice Windows Open for 15 days • Initial Assignment of Survey Type Automated • Dates must be followed – No extensions Jeffrey Coles

  3. Teacher Student Voice Survey • Today’s focus - IC System Administrator involvement in Teacher Student Voice Survey • Additional Student Voice items will be covered in PGES Webcasts • Full documentation available on Student Voice webpage by first of October Jeffrey Coles

  4. Critical Actions for Student Voice First Window Make District/School Policy Decisions & Identify POCs IC Populates Survey Grade Level Assign Tool Rights Administer Surveymonitor progress October November 3-21 September August Students test their Portal accounts Set up student Portal accounts Verify Teachers Assigned & proper counts of students Student Voice Planning Timeline Jeffrey Coles

  5. Planning for Student Voice Survey • What is your district’s a Student Voice plan? • See District’s Certified Evaluation Plan • Who is your district/school PGES contact? • Will you have school Student Voice contacts? • Who is creating and supporting student accounts? • Who is assigning survey types to teachers? • How will changes be communicated in a timely manner to person making changes? • How do you make sure no one is missed? • Who needs to run Student Voice reports? • Who will make changes to courses and rosters in IC if needed? Jeffrey Coles

  6. Set Up Student Portal Accounts IC Populates Survey Grade Level Assign Tool Rights Identify POCs at district & schools Administer Surveymonitor progress • Create student accounts and passwords for students who don’t normally utilize Campus Portal • Have students test logging into Campus Portal • Develop a plan for resetting forgotten passwords October November 3-21 September August Students test their Portal accounts Set up student Portal accounts Verify Teachers Assigned & proper counts of students Student Voice Planning Timeline See the “Preparing Campus Portal” tab in the Student Voice Web Page Toolkit for detailed instruction. Jeffrey Coles

  7. Auto Population of Teacher Survey Grade-level IC Populates Survey Grade Level Assign Tool Rights Identify POCs at district & schools Administer Surveymonitor progress • IC assigns default survey types for teachers statewide • District assignment = Teacher • Majority grade-level of students October November 3-21 September August Set up student Portal accounts Students test their Portal accounts Verify Teachers Assigned & proper counts of students Student Voice Planning Timeline “Administrator How-To” tab in the Student Voice Web Page Toolkit will contain detailed instructions. Jeffrey Coles

  8. AssigningTool Rights IC Populates Survey Grade Level Assign Tool Rights Identify POCs at district & schools Administer Surveymonitor progress • Anyone who is responsible for generating and monitoring reports • Anyone who will be modifying survey grade level assignments October November 3-21 September August Set up student Portal accounts Students test their Portal accounts Verify Teachers Assigned & proper counts of students Student Voice Planning Timeline “Administrator How-To” tab in the Student Voice Web Page Toolkit will contain detailed instructions. Jeffrey Coles

  9. Verify Assigned Teachers Administer Surveymonitor progress Identify POCs at district & schools Assign Tool Rights September November 3-21 October August Students test their Portal accounts Set up student Portal accounts Verify Teachers Assigned & proper counts of students • School personnel run “Educators with Count” report to verify participating teachers and the number of students eligible to complete the survey • Review listing of assigned teachers for completeness and correctness • Adjust teacher assignments and rosters Student Voice Planning Timeline “Administrator How-To” tab in the Student Voice Web Page Toolkit will contain detailed instructions. Jeffrey Coles

  10. Administering Survey In First Window Administer Surveymonitor progress Identify POCs at district & schools Assign Tool Rights • After Nov. 3rd, Monitor Completion of SV Survey using “Educator with List of Students” report. October November 3-21 September August Students test their Portal accounts Set up student Portal accounts Verify Teachers Assigned & proper counts of students Student Voice Planning Timeline “Administrator How-To” tab in the Student Voice Web Page Toolkit will contain detailed instructions. Jeffrey Coles

  11. Questions? Contact: Jeffrey Coles, Education Administration Program Consultant Jeffrey.coles@education.ky.gov Phone: 502-564-1479 ext. 4536

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