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Best Practices for Effective Email Management and Presentation Techniques

zamora avatar
zamora
23 diapositives · 353 Views · Aug 23, 2014

Discover essential strategies to transform your email management and presentation skills. Embrace the "Zero Inbox" approach for efficient email processing and learn how to view your inbox as a temporary holding place. Uncover powerful presentation techniques that cater to visual learners, leveraging tools like Microsoft PowerPoint and Prezi. Additionally, explore the SOAR analysis framework—Strengths, Opportunities, Aspirations, Results—to enhance organizational performance. Equip yourself with actionable insights for more effective communication and productivity in the workplace.

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  1. Performance – Some Best Practices …and EmployingThem

  2. Introductions Effective Email Management Practices A Look at… Presentation Techniques SOAR Analysis of OAQ Our Agenda…

  3. Introductions Effective Email Management Practices A Look at… Presentations SOAR Analysis of OAQ Our Agenda…

  4. Effective Email Management Practices

  5. A premise: View your email inbox as a temporary holding place where you need to start processing emails. AKA: “Zero Inbox”

  6. In other words… Only unread or unprocessed Emails are left in the Inbox.(Processed Emails go elsewhere)

  7. Each time you process your email, the goal should be to have your inbox count at zero. Psychologically it is better to know that you have managed your email and that you only have to process whatever is in your inbox. Perhaps a first step can be to eliminate the need for the scrollbar 

  8. Introductions Effective Email Management Practices A Look at… Presentations SOAR Analysis of OAQ Our Agenda…

  9. Presenting to an Audience

  10. Our brain processesVISUALS60,000timesfaster than text* http://visualteachingalliance.com/

  11. Approximately65% *of the population arevisual learners http://visualteachingalliance.com/

  12. Microsoft PowerPoint • Prezi Presentation • (no-software approach) • Others? Some current approaches to creating presentations…

  13. Introductions Effective Email Management Practices A Look at… Presentations SOAR Analysis of OAQ Our Agenda…

  14. SOAR Analysis of OAQ, DC

  15. SOAR:Strengths, Opportunities, Aspirations and Results

  16. S = Strengths: What an organization is doing really well. This can take into account any beneficial asset or significant accomplishment.

  17. O = Opportunities: What latent or hidden gems can be exploited? What circumstances could improve needs or requirements? What weaknesses could be reframed into an opportunity for the benefit of the whole?

  18. A = Aspirations: Ultimately, what is the potential? What is it that the organization, group or office can (and should) be known for?

  19. R = Results: The tangible, quantifiable items that will illustrate that certain goals and aspirations have been achieved.

  20. Paired Interviews & SOAR* • Join In Pairs • 10 minutes to interview your partner(20 minutes total) • SOAR: In reporting out we want to learn… • From your perspective, what has been a STRENGTH of OAQ and what are the OPPORTUNITIES to build on those strengths and grow the relationships. • From a broad perspective, what might the office ASPIRE to and what RESULTS might OAQ realize as a result? * Taken from the Performance Ambassador’s Visual Practice Slide

  21. Introductions Effective Email Management Practices A Look at… Presentations SOAR Analysis of OAQ Our Agenda…

  22. Open Consultation…