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This paper presents the processes involved in reducing the materials in the Engineering Library at the University of Nebraska-Lincoln (UNL) to optimize space on the second floor. It details the criteria used to select which materials to retain, focusing on preserving important reference works, duplicates with other libraries, and historical documents. The goal is to create space for additional user-oriented functions, such as study areas and computer bays. Various processes, including list creation and approval for transferring materials, are discussed to achieve successful deselection.
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Extensive Material Deselection in an Engineering Library Virginia Baldwin University of Nebraska-Lincoln ASEE June 2010 Louisville
GOAL • Remove enough materials from the Engineering Library so that the circulating collection will all fit on the 2nd floor • Reference, standards, new periodicals, new book display, & patent materials to remain on the 1st floor • Ultimate goal – make space for other functions that align with user needs • Study space • Group study rooms • Computer bays • No $$$$$
PROCESS • Obtained load estimate to add shelving on 2nd floor • Estimated additional amount of shelving that will fit • Sent announcement to the College of Engineering Faculty and the Chair of the Physics Dept. • Sent announcement to other UNL Librarians • Save anything related to water & soil remediation • Save newer operations research, proj. mgmt. • Short list to transfer to East Campus library • Had to get approval for all transfers inc. LDRF
PROCESS – CREATE LISTS • Duplicate monographs within the Engineering Library • Duplicate monographs with other UNL Libraries • Serials available online • Monographs • Total circulation in the last 20 years • Total renewals • Title, Year published, call number
PROCESS – Sort Monographs • Monograph list came in call number order • Sorted first by total checkout, then by year • LC call number order was preserved • Multiple issues in publication year • C before year – had to have it removed • [year] around or on one or the other side – had to be dealt with separately
PROCESS – Criteria for Retention • Duplicates with other libraries – some reference-type books were retained (mostly QA and QC) • Government documents • Nebraska author • Gift book with a plate, signed by author, inscription • Books in Russian • Books about patents, TM, IP, inventions • Books over 100 years old were retained • Displays – IEEE 125th and UNL COE 100th
PROCESS – Criteria for Retention • Anything related to Nebraska • Historical interest, wonderful pictures • Valuable as a reference work • Other criteria – you decide • “Classics,” compared to titles in BCL • Physics, ME and CBE faculty looked at some books • Physics chair retained the most • Had them checked out and delivered
SERIALS • Duplicates with other libraries • Online access availability • Had TS personnel check licenses • Checked if they were on Portico • IEEE • Elsevier • Discarding print • Cancelling print
Monographic Serials • Most were not on any of the other lists • Pulled a subset to give to EE faculty • Discarded • Duplicates with other UNL libraries • Old yearbooks • Old Directories • Useless sets • One index – Engineering Index
