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Purchasing Directors’ Meeting October 17, 2013

Purchasing Directors’ Meeting October 17, 2013. Agenda Introductions & Welcome Comments – Kelley Scott Mobile Communication Services – Ed Peters MFMP – Kasey Bickley Governance & Training – Veronica McCrackin Bureau Chiefs - New Contracts, Renewals, and Upcoming Solicitations

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Purchasing Directors’ Meeting October 17, 2013

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  1. Purchasing Directors’ Meeting October 17, 2013

  2. Agenda • Introductions & Welcome Comments – Kelley Scott • Mobile Communication Services – Ed Peters • MFMP – Kasey Bickley • Governance & Training – Veronica McCrackin • Bureau Chiefs - New Contracts, Renewals, and Upcoming Solicitations • Hot Topics – All

  3. Introductions and Welcome Comments • Introductions • Ed Peters, Director, Division of Telecommunications • Denise Adkins, Business Development Manager, Division of Telecommunications • Raghib Qureshi, Engineering Product Manager, Division of Telecommunications

  4. Mobile Communication Services (MCS) • Pilot project began October 10, 2013. Will run for two weeks. • Announcements to go out week of October 23, 2013. • Anticipated in-production date is October 30, 2013. • Training will be provided at purchasing director’s convenience.

  5. Mobile Communication Services (MCS)

  6. Mobile Communication Services (MCS)

  7. Mobile Communication Services (MCS)

  8. MyFloridaMarketPlace Utilization Update • We continue to see improvements in MFMP utilization. • As expected, we saw improvement on the September 15 scorecard in the receiving metric. • We are working with Phase 2 agencies to wrap up our utilization efforts and are focusing on Phase 3 agencies. • Phase 3 “train-the-trainer” session will be held in November. Look for upcoming registration information.

  9. MyFloridaMarketPlace CR 154: Sourcing to Buyer Integration • UAT has been scheduled and we are on track for implementation at the end of October. • A webinar will be conducted on October 29 for users who have previously attended eQuote training. We plan to conduct another webinar in November. Current eQuote training includes information on this change. • Highlights of this change include: • Customers can create eQuotes from requisitions. • Once the eQuote is awarded in Sourcing, award information (such as description, price and vendor) will update the requisition. • Customers will no longer need to maintain a separate password for Sourcing. Access to Sourcing will be synchronized with Buyer twice daily like Analysis. • Agency system administrators will have the ability to assign the “Sourcing” or “Sourcing eQuote” group to customers using the User Maintenance eForm in Buyer.

  10. MyFloridaMarketPlace CR 155: Commodity Code Restructuring • We continue to work toward our implementation date at the end of this fiscal year. • MFMP team is in the process of creating a crosswalk of current Florida commodity codes and UNSPSC codes to: • Convert commodity code selections on vendor registrations in VIP. • Update commodity codes on requisitions queued for July 1, 2014. • Coordinate changes with vendors to update MFMP catalogs. • The MFMP team will be working with agencies on approval flow changes starting in January 2014.

  11. Governance and Training Training Update • Needs Assessment for Florida Certified Contract Manager (FCCM) and Florida Certified Contract Negotiator (FCCN) — The purpose of the assessment is to determine the number of contract and grant managers that will need training and to update existing files regarding existing FCCMs and FCCNs. The survey is currently being developed and will be released this month. Responses will be due in December.

  12. IT/Telecom Bureau Solicitations • Commercial Off-the-Shelf Software ITB – Solicitation under review. Working to have new contract in place by February 2014. • Customer survey conducted in April 2013 • Network Infrastructure – Focus group continues to work on specifications for ITB. Upcoming Renewals • U.S. Communities – 250-000-09-ACS – A user survey will be released in the near future.

  13. Goods Bureau Solicitations • Motor Vehicles • Survey conducted in August 2013 • ITB Released – October 2, 2013 • Bids Due – October 21, 2013 • Award Projected – November 2013 • Capacity Management & Natural Gas • Polled users in July 2013 • ITB Release – October 2013 • Award Projected – November 2013

  14. Goods Bureau Solicitations (contd.) • Live Capture Fingerprint Equipment • Users surveyed in April 2013 • ITB Release – October 2013 • Award Projected – January 2014 • Carpet • Surveyed 23 agencies in January 2013 • ITN Release – October 2013 • Award Projected – April 2014

  15. Goods Bureau Renewals Completed • Medical & Dental Supplies (475-000-11-1) – September 20, 2014 • Medium & Heavy Trucks (070-700-11-1) – September 30, 2016 • Fleet Maintenance (060-000-11-ACS) – September 30, 2014 • Ammo & Less-Lethal (680-050-12-1) – September 26, 2014 • Office Consumables (618-000-11-1) – October 17, 2014 Upcoming Renewals • Tools (445-001-11-1) – November 2013 • Construction, Industrial, Agricultural, & Lawn Equipment(760-000-10-1) – December 2013 • Body Armor (680-850-11-1) – January 2014 • Library Materials (715-001-07-1) – February 2014 • Mail Processing Equipment (600-760-11-1) – February 2014

  16. Services and Special Projects Bureau Solicitations • PCard • Collaborated with DFS since March 2013 • Held joint DFS/DMS workshops in April and May 2013 with agency PCard administrators and finance and accounting staff • Finalizing ITN solicitation with DFS • Mail Services • Conducted an agency customer survey in June 2013 • Conducted a focus group on August 6, 2013, with current contract users and other interested parties • Released an industry Request for Information in September 2013 • Developing ITN solicitation

  17. Services and Special Projects Bureau Solicitations (contd.) • Management Consulting Services • Protest process completed • Currently in negotiations • Security Officer Services • Conducting market research • Finalizing a customer survey to be released in November 2013 • Pharmaceutical GPO • DOAH hearing concluded

  18. Hot Topics Open Discussion

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