Contra Costa County Hazardous Materials Programs

1. Contra Costa CountyHazardous Materials Programs California environmental reporting system TRAINING for businesses

2. AGENDA • INTRODUCTIONS/HOUSEKEEPING • THE BASICS ABOUT CERS • ACCESSING CERS • FINDING/ADDING A BUSINESS/FACILITY INTO CERS • SUBMITTAL ELEMENTS • MANAGING USERS • ANNUAL RESUBMITTAL • CONCLUSION

3. INTRODUCTIONS • CCHSHMP STAFF INTRODUCTIONS • BUSINESS INTRODUCTIONS • NAME • TYPE OF BUSINESS (E.G., AUTO REPAIR, AUTO BODY, DRY CLEANER, GASOLINE STATION, ETC.) • HAVE YOU USED CERS BEFORE?

4. THE BASICS ABOUT CERS • ASSEMBLY BILL (AB) 2286 WAS PASSED AND SIGNED INTO LAW IN SEPTEMBER 2008 • AB 2286 MANDATED BUSINESSES TO ELECTRONICALLY REPORT ALL HAZARDOUS MATERIALS DATA • BUSINESSES MUST REPORT ELECTRONICALLY AFTER JANUARY 1, 2013

5. ACCESSING CERS

6. ACCESSING CERS • http://cers.calepa.ca.gov/

7. ACCESSING CERS (CONT.) • ENTER YOUR USER NAME

8. ACCESSING CERS (CONT.) • ENTER YOUR PASSWORD

9. ACCESSING CERS (CONT.) • USER NAME: _______________________ • PASSWORD: _______________________

10. ACCESSING CERS (CONT.) • YOU MUST AGREE TO USER CONDITIONS

11. FINDING/ADDING A NEW BUSINESS/FACILITY TO CERS

12. FINDING/ADDING A NEW FACILITY TO CERS • ALWAYS SEARCH FOR YOUR FACILITY FIRST!

13. FINDING YOUR BUSINESS/FACILITY IN CERS Facility Address is the best search. Less information is better when performing a search.

14. FINDING YOUR BUSINESS/FACILITY IN CERS • YOUR SEARCH WILL YIELD BUSINESS NAME(S) Click on the number in the “Facilities” column. This will list all facilities owned by this Business.

15. FINDING YOUR BUSINESS/FACILITY IN CERS • LOOK TO SEE IF YOUR FACILITY EXISTS UNDER THE CORRECT BUSINESS NAME Click “Close” once you have reviewed the list.

16. ACCESSING YOUR BUSINESS/FACILITY • “REQUESTING ACCESS” FROM THE LEAD USER Click “Request Access…”

17. ACCESSING YOUR BUSINESS/FACILITY A “REQUEST CONFIRMATION” IS PROVIDED. ACCESS REQUEST IS SENT TO THE LEAD USERS.

18. ACCESSING YOUR BUSINESS/FACILITY • ONCE APPROVED BY THE LEAD USER, YOU MAY BEGIN A SUBMITTAL FOR YOUR FACILITY Click “Start/Edit Submittal”

19. ADDING A NEW BUSINESS/FACILITY • IF YOU DID NOT FIND YOUR BUSINESS/ FACILITY, CLICK “ADD NEW FACILITY”

20. ADDING A NEW BUSINESS/FACILITY • ENTER THE PHYSICAL ADDRESS OF YOUR FACILITY

21. ADDING A NEW BUSINESS/FACILITY • ENTER THE FACILITY NAME NOTE: If the address you entered matches another facility that already exists in CERS, you will be prompted to “Request Access” to this facility. You will need to decide whether to request access to the existing facility or enter a new facility (e.g., a gasoline station and auto repair shop operating at the same physical address with two different owners).

22. ADDING A NEW BUSINESS/FACILITY • FILL IN THE INFORMATION REQUESTED

23. ADDING A NEW BUSINESS/FACILITY • A “CERS ID” WILL BE ISSUED. Click “Continue”

24. SUBMITTAL ELEMENTS

25. BEGIN YOUR SUBMITTAL CLICK EITHER “START FACILITY SUBMITTAL” OR “START/EDIT SUBMITTAL” TO BEGIN

26. FACILITY INFORMATION

27. BUSINESS ACTIVITIES Answer “YES” or “NO” to each question.

28. BUSINESS ACTIVITIES (CONT.) If you generate hazardous waste, you will be required to provide an EPA identification number (e.g., CAL123456789).

29. BUSINESS ACTIVITIES (CONT.) Once you answer all the “YES” or “NO” questions, click Save.

30. BUSINESS OWNER/OPERATOR IDENTIFICATION

31. HAZARDOUS WASTE GENERATOR REPORTING FORM Click “Miscellaneous State-Required Documents”

32. HAZARDOUS WASTE GENERATOR REPORTING FORM Upload your HW Generator Reporting Form (For Calendar Year 2013) Enter: “HW GENERATOR REPORTING FORM” http://cchealth.org/hazmat/pdf/HWG-Reporting-Form.pdf

33. HAZARDOUS MATERIALS INVENTORY

34. HAZARDOUS MATERIALS INVENTORY • YOU MUST REPORT EACH HAZARDOUS MATERIAL/WASTE ONSITE THAT MEET OR EXCEED THE FOLLOWING THRESHOLD VALUES: • 55 GALLONS • 500 POUNDS • 200 STANDARD CUBIC FEET

35. HAZARDOUS MATERIALS INVENTORY (CONT.) Click “Start” to begin

36. HAZARDOUS MATERIALS INVENTORY (CONT.) Click “Add Material”

37. HAZARDOUS MATERIALS INVENTORY (CONT.) Enter Name of Chemical

38. HAZARDOUS MATERIALS INVENTORY (CONT.) Click “Add”

39. HAZARDOUS MATERIALS INVENTORY (CONT.) • COMPLETE ALL REMAINING INFORMATION Click Save when Complete

40. SITE MAP Click “Add Site Map”

41. SITE MAP - REQUIREMENTS • INDICATE NORTH (↑) • LOADING AREAS • INTERNAL ROADS • ADJACENT STREETS • STORM AND SEWER DRAINS • ACCESS AND EXIT POINTS • EMERGENCY SHUT OFF(S) • EVACUATION STAGING AREA • IDENTIFY ALL HAZARDOUS MATERIAL/WASTE STORAGE LOCATION(S) • EMERGENCY RESPONSE EQUIPMENT

42. SITE MAP (CONT.) CHOOSE A DOCUMENT OPTION AND COMPLETE:

43. EMERGENCY RESPONSE AND TRAINING PLANS

44. EMERGENCY RESPONSE/TRAINING PLAN Click “Start”

45. EMERGENCY RESPONSE/TRAINING PLAN (CONT.) CHOOSE A DOCUMENT OPTION AND COMPLETE:

46. EMERGENCY RESPONSE/TRAINING PLAN (CONT.) • TEMPLATE AVAILABLE AT: http://cchealth.org/hazmat/pdf/CERS-Consolidated-Emergency-Response-Contingency-Plan.pdf

47. TRAINING PLAN • EMPLOYEE TRAINING PLAN SECTION MUST BE COMPLETED

48. TRAINING PLAN (CONT.) NOTE: Choose “Provided Elsewhere in CERS” if previously uploaded (e.g., CERS Consolidated Emergency Response/Contingency Plan)

49. UNDERGROUND STORAGE TANK

50. UNDERGROUND STORAGE TANK CLICK “START”