Oki Fax Software: Unimessage Pro for Efficient Communication

1. Unimessage Pro

2. Devices Supported • OKIFAX 5650 • OKIFAX 5780/5980

3. Minimum PC Specification • Windows 95/98: • Pentium 120MHz, 16 MB RAM • Parallel port for connection to Oki MFC • Microsoft Windows 95 OSR1 Service Pack 1 is recommended. • Windows NT4: • Pentium 120MHz, 32 MB RAM • Parallel port for connection to Oki MFC • Ensure that Microsoft NT4 Service Pack 4 or later is installed. • Windows 2000 Professional • Pentium 133MHz , 64 MB Ram - 128 MB Ram recommended • Parallel port for connection to Oki MFC • LAN connection can impose overhead so PC spec may need to be higher depending on use and other Windows applications running

4. Configurations: Standalone XLite • Bundled with MFC • Optimised for single fax user operation • Multi-lingual • Software: Danish, German, English, US English, Spanish, Mexican Spanish, French, Canadian French, Italian, Dutch, Portuguese, Brazilian Portuguese, Norwegian, Russian, Swedish • OCR – ABBYYY FineReader (12 Languages) • Fax Transmit and Receive • Print received faxes and lists • Spelling Checker

5. Configurations: Standalone XLite • Distribution lists - Fax Broadcasting • New message function • 20 entry Phonebook • Delayed transmission, PC must remain on • Auto personalised cover sheets included • Create new cover sheets • Integrated Message Editor and Viewer (UniPad) • File attachments via fax (ITU DTM and Wordcraft WBF) • Optical Character Recognition • Routing Rules – can link to OCR to OCR on receipt • Scan, with multi-batch and collate options

6. Configurations: Standalone Single User • Optimised for single fax and email user operation. • User interface consistent with XLite – little relearning. • Features as per XLite plus: • Embedded commands (mail merge) • Copy pages function - with collation and mixed resolution & colour depth

7. Configurations: Standalone Single User • Email (Internet POP3 and SMTP) via LAN or DUN • Can automatically establish Windows DUN connection to the Internet and send/receive email at defined intervals • Email send via MAPI option • Distribution lists – Fax and Email broadcasting • Polling, Basic and Selective both inward and outward • Embedded command • Unlimited Phonebook size

8. Configurations: Network • Optimised for Network fax and email user operation. • Supports all major PC LANs with Windows workstations, including: • Windows NT4 or 2000 Server • Windows 95/98/NT4/2000 Peer to Peer • Novell NetWare 3.1x, 4.1x – long file name support must be installed

9. Configurations: Network • Support for up to 5 concurrent users on a supported Windows LAN at the same time sharing 1 fax and one email (LAN or Windows DUN) device. • Options to upgrade to 500 user and 30 devices in increments.

10. Configurations: Network • Features as per Single User plus: • Can automatically establish Windows DUN connection to the Internet and send/receive email at defined intervals for all LAN users via single connection. • Network Phonebook - shared contacts common to all users. • Network Folders – shared messages common to all users.

11. Optimised for Easy Occasional Use • Simple Oki Welcome screen provides immediate access to common features: • New message, Print from folder, Copy, Scan, Fax options, Help, Exit • Visit Oki web site, Wordcraft web site • Open main screen Stand-alone and Network

12. Optimised for Single User Operation • User accounts and Scheduler are hidden to simplify use but consistent interface used for LAN if upgraded Stand-alone and Network

13. Integrated Message Editor and Viewer (UniPad) • Create new message within UMP, accessible from Welcome screen • Predefined textual signatures • View received messages or scanned images, including colour • Next/Previous message button • Zoom in/out/width/window • Rotate, Flip Stand-alone and Network

14. Integrated Message Editor and Viewer (UniPad) • Page Navigator • Single and Multi-page view modes • Add objects: Annotation, Highlight, Line, Shape, Freehand, Stamps (text and image) • Filters, including: De-skew, De-speckle, Crop, Sharpen, Gamma, Brightness, Contrast Stand-alone and Network

15. Contact Management Phonebook • Preferred Location • Preferred Delivery Method • Attachment type supported • Import: .CSV, 1-2-3, ODBC, .TXT, LF35, One Touch and Speed Dial • Export: .CSV, One Touch and Speed Dial • Contact notes: 32K each maximum length Stand-alone and Network

16. Contact Management • Distribution lists • Mixture of Phonebook contacts, Unimessage Pro LAN users and other distribution lists • Auto look-up • Unimessage Pro automatically matches typed names against Phonebook contacts and distribution list names and advises of any problems. Stand-alone and Network

17. Time Delayed Transmission Functions • Delay transmission to reduce call cost – PC must remain on and UMP active during time window • Options: • Do not send before • Do not send after • Do not sent before and do not send after • Send between times, any day Stand-alone and Network

18. Embedded Commands • Used to automate job submission from Windows applications • Check Setup, Program, Print Capture: “Always open in message editor” option off for full automation • Can be linked to Windows applications mail merge for automated personalised messaging • Use Commands (printer) font at 12 Point in [[…]]] • Word 97/2000: • Need to SET “Use printer metric to layout document” Stand-alone and Network

19. Cover Sheets • Personalised for Unimessage Pro sender details and recipient Phonebook contacts • Translated cover sheets provided with UMP • Personal, Public language independent, Public language dependent • Cover sheet fields: • Dynamic, Static and image • Create new cover sheets or amend supplied, to use different fonts or add logos, text, signatures. • Import cover sheets (from previous versions of Wordcraft International’s software) • New fields: • To, Cc, My email address, My web site, Recipient company Stand-alone and Network

20. Optical Character Recognition • Using ABBYY™ FineReader OCR API • Converting received fax messages and scanned images to text • Output in Rich Text Format (RTF) or Plain Text • OCR Lexicons for 12 languages included • Automatic filing with original received fax message or scanned image: can then be used to find documents Stand-alone and Network

21. Routing Rules Routing rules for sent and received messages • Filters based on scanned image or fax message properties • OCR received fax messages • Properties include: Date/Time, Caller ID, Fax ID, OCR text, sub-address • Actions include: to Move/Copy to folder, Delete, Forward, Print, Show specific message, play sound, start program Stand-alone and Network

22. Document Management • Find: • Title, Author, Message, Subject, Keywords, From, To, Date, Size, Type, OCR text, user defined properties • Folders • Create new folders and sub-folders, rename, delete. • Optional auto-delete on StartUp All/oldest • Sort by column headings • Drag and Drop between folders and from Windows to UMP folders for move and copy • Deleted items folder Stand-alone and Network

23. Scanning • TWAIN Image Scanning • Single pass same resolution and colour depth scan • Scan Multiple Pages option for: • Mixed resolutions • Mixed colour depths • Duplexed original support with interleafing • Auto convert to fax format when forwarding to recipients that cannot accept WBF or DTM • Accessible from Welcome screen Stand-alone and Network

24. Copy • Collation option • Default copy: Black and White at 300dpi • Scan Multiple pages function option to: • Mixed resolutions and colour depths • Duplex original support with interleaving • Accessible from Welcome screen Stand-alone and Network

25. Folders • Comms • Messages between components • Fax • Fax messages for drivers • Macros • Word and Excel • Private and System • Queue and Journal • Public • Cover sheets, separated into languages • User • Manager • Message Store, e.g. Phonebook, Sent items, Deleted items, User folders Stand-alone and Network

26. Network Features In addition to stand-alone features: • Components • Scheduler, 1 per LAN • Driver, 1 per device • User (front-end), 1 per person (licence limits concurrent) • Maximum Configurations • 30 devices of mixed types connected to workstations throughout LAN • 500 users, practical limit 250 • Security • Password protected • 3 Privilege levels: Administrator, Supervisor, User • Call barring Network

27. Components Scheduler • One per LAN • Heart of the system • If the Scheduler is shutdown the whole of Unimessage Pro closes down and no messages are sent • Maintains queues and received items • Applies System Routing Rules to received messages – can be used to route to specific users Network

28. Components Driver • One per device (licence limits concurrent) • Runs where device is connected • Maximum 30 • Scheduler shares jobs evenly between available devices • Can assign “desirability” settings to each device. • Actions send, receive, poll jobs at scheduler’s request reporting outcome to scheduler Network

29. Components User (front-end) • One per person (licence limits concurrent) • Allows a 5 user licence to be shared between an unlimited number of occasional users. • Can be upgraded later if required. • Runs where the person is • Maximum 500 • Creates Unimessage Pro printer on first StartUp so needs Administrator access for NT4 and 2000 • Can select preferred device for outbound messages Network

30. Communication Between Components • Between Scheduler, Driver and User • Exchange messages via communications files stored in COMMS folder within main Program Folder • System and Hidden file attributes used as semaphore to indicate direction therefore common HD MUST support these file attributes – this excludes UNIX. • Between User components (e.g. Main display and UniPad) • Exchange messages via Windows messaging within single PC Stand-alone and Network

31. Dedicated Server • Not essential • May be recommended if TX and RX overnight is required • Dedicated Unimessage Pro Server can have access only to the Unimessage Pro area on the File Server • As long as scheduler and driver remain active user that submits message does not need to remain active for their messages to be sent Network

32. Additional Network Functions • Send messages between Unimessage Pro users, with file attachments, without using device • Network phonebook for shared contacts • Public shared folders