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Call number adjustment

Call number adjustment. Review of the 1994’s final report recommendations M. El-Sherbini October 15, 2003. 1994 recommendations. 1) Continue to adjust cutter numbers in class "P", "M" "N" to put new items in online shelflist alphabetical order.

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Call number adjustment

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  1. Call number adjustment Review of the 1994’s final report recommendations M. El-Sherbini October 15, 2003

  2. 1994 recommendations • 1) Continue to adjust cutter numbers in class "P", "M" "N" to put new items in online shelflist alphabetical order. • 2) In all other cases, accept complete call numbers as they appear on copy • 3) Add the date of publication for all materials if not present in the call number

  3. Cont. 1994… • 4) Recommendations 1 - 3 address the use of call numbers present in copy. For original cataloging, follow the national standards for creating new records.

  4. Cont. 1994… • 5) Duplicate call numbers: a) When the students shelve books on the shelves in the stacks (or when duplicates are found at any other point), they can report any duplicate call numbers to their supervisors and the latter send the book with a note to the Cataloging Department to adjust the cutter number.

  5. Cont. 1994… • b) The Cataloging Department will also pursue some means of examining the rate of which duplicate call numbers occur in order to evaluate the impact of this change.

  6. Cont. 1994… • 6) The issues of keeping conferences and editions together will be examined by CPB and CPAC and recommendations will be discussed with HUDL and MLPS. Also, a proposal will be made in regard to Special Collections materials.

  7. Discussion of Duplicate call number • 5) Duplicate call numbers: a) When the students shelve books on the shelves in the stacks (or when duplicates are found at any other point), they can report any duplicate call numbers to their supervisors and the latter send the book with a note to the Cataloging Department to adjust the cutter number.

  8. Cont. Discussion… • b) The Cataloging Department will also pursue some means of examining the rate of which duplicate call numbers occur in order to evaluate the impact of this change.

  9. Examining duplicate call number • Questions: • After implementing the call number adjustments’ recommendations for the last 10 years, the questions are: • 1) is a unique call number an essential element for accessing Library’s materials? • 2) Is a unique call number an essential element in shelving library materials?

  10. Cont. Examining… • 3) A few locations are still checking-in their materials and report duplicate call number, These locations are trying to make every call number unique, what about other locations who do not report call report duplicate and they haven’t have a problem with this issue

  11. Implication on cataloging workflow • 1) Cataloging receives about 100-200 requests a month to change call number • 2) Changing the call number does take a long time (to Making the call number unique, to change OSCAR records and re-labeling the piece) • 3) This workflow is not counted in any of the cataloging statistics and yet it occupies a large amount of a cataloger’s time

  12. Cont. implications.. • 4) It is becoming more complicated to fit the call number in the shelf list. With split files, the alphabetical order is getting more messy.

  13. Duplicate call number recommendations • 1) Accept call number without trying to make them unique • 2) Items on the same topic will continue to be in close proximity on shelves although sometimes out of strict alphabetical sequence. The existence of items that were properly classed but which lacked an adjusted cutter number doesn't prevent users from getting access to them.

  14. Cont. recommendations • 3) If the class number is completely wrong, Cataloging will continue to receive these and will fix them. • 4) If a patron is browsing by call number, they still able to identify the correct book • 5) If a circulation pager is pulling a book from stacks by call number and found two books with the same call number, they can check the barcode.

  15. Implications on Cataloging • 1) Free a large amount of a cataloger’s time to do more cataloging and especially problem-solving for materials that must move to STX. • 2) Allow Prompt Cat workflow to be efficient. • 3) Facilitate the the implementation of shelf ready if a decision is made to use this service. • 3) Free collection managers students/staff time for checking-in the piece.

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