URBACT National Training Scheme - SEMINAR 1 Malmö, May 29-30

1. URBACT National Training Scheme - SEMINAR 1 • Malmö, May 29-30 Trainers: Robert Arnkil (Fi) & Ulf Hägglund (Swe) Coordinator: Bertil Nilsson, NDP Sweden (Malmö)

2. OPENING

3. Welcome by the host institution

4. Get to know each other

5. Objectives for the seminar • To build a common and shared understanding of the URBACT objectives and method • To strengthen URBACT partners’ capacity to develop a participative action-planning process, involving all relevant stakeholders • To provide URBACT partners and LSGs coordinators with tools and methods to successfully run their ULSG throughout the network life cycle and co-produce a good Local Action Plan • To allow URBACT partners to exchange and learn from their peers’ and to network at national level

6. Agenda for the seminar

7. URBACT PROGRAMME

8. URBACT II - Objectives • European Programme of Territorial Cooperation 2007-2013 (jointly financed by ERDF and the Member States – budget 69 M€ ) • Main objective To promote integrated & sustainable urban development in EU cities • Specific objectives • To facilitate exchange and learning activities among urban policy-makers, decision-makers, practitioners (Exchange & Learning) • To draw lessons and build knowledge based on ground realities (Capitalisation) • To support local policy-makers and practitioners to develop integrated action plans for sustainable urban development (Capacity building) • To disseminate good practices and lessons drawn from the transnational exchanges (Communication & Dissemination) Title of presentation I Wednesday 27 March 2013 I Page 8

9. State of play • 3 calls for proposals 2008: 19 thematic networks & 7 working groups (completed) 2010: 9 thematic networks (completed) 2013: 15 thematic networks (starting implementation phase) • 511 partners from 28 MS/ PS 87% cities 20 metropolitan areas but predominance of small/medium size 15 regional authorities 13 Universities/ research centers • 3800 persons involved in Local Support Groups (calls 1 & 2) URBACT programme Wednesday 27 March 2013 I Page 9

10. URBACT METHOD

11. MainChallenges • How to organise transnational exchanges as a learningprocess in order to have a local impact on the partnercities • How to buildusefulknowledge for the outside world withexperiencesfrompartner-cities 1. EXCHANGES 2. CAPITALISATION 3. COMMUNICATION-DISSEMINATION THE URBACT METHOD

12. Urbact video

13. 1. Transnational exchanges • Transnational exchange and learningactivities • IntegratedApproach : social, economic, physical, environment • Participative Approach : URBACT Local Support Groups • Action-oriented : Local Action Plans • Support to networks • Expert support • Secretariat support • Capacity building • WorkingwithManagingAuthorities

14. 2. Building knowledge – Capitalisation • Thematic poles clustering networks along cross-cutting themes • Synthesis publications building on networks’ results (URBACT TRIBUNE, URBACT Results, etc.) • Seminars, conferences

15. 3. Communication and Dissemination • A flagshipwebsitewww.urbact.eu • Each network in charge of theirown mini-site • National Dissemination Points • Using the social networks: blog, Facebook, Twitter • Events, publications • To promote and to disseminate • To reachpractionnersthroughout Europe

16. Group discussion • What will be the added value of applying the URBACT Method to address local problems/ policy challenges? • What are the main challenges you see in applying the URBACT Method in your city?

17. ULSG ROADMAP

18. ULSG Roadmap puzzle

19. The core components of the ULSG Roadmap

20. SETTING UP YOUR ULSG • No “one size fits all” format/ composition • Composition depends on policy challenge you intend to address, on local realities and “history” • ULSG should be fit for co-production of an integrated action plan, with no secured funding for implementation •  need to be clear on the roadmap and expected roles & outcomes • Setting up your ULSG is the first step, but not a one-step process  iterative process along the way • In any case, build on your local assets! •  build on what is already in place – avoid redundancy

21. Title of presentation I Tuesday 26 March 2013 I Page 21 SETTING UP YOUR ULSG – Food for thought • What is your experience of participative processes at local level? • Have you already set up your ULSG? Have you built on an existing body? • Do you think this process is completed?

22. RUNNING YOUR ULSG • Leadership • Trust • A shared roadmap (objectives, activities, time frame, resources, expected outputs/ outcomes, etc.) • Support function • Communications (internal and external)

23. RUNNING YOUR ULSG – Food for thought How do youbuild trust? How do youdeliver effective meetings? Whatis in your communication plan ?

24. GETTING RESULTS – THE LOCAL ACTION PLAN • No URBACT template: should be a useful tool for you to address your policy challenge/ pbm, tailored to your local situation • existing strategy? • existing action plan? • none of the above? • But key principles • integrated action plan • reflect the transnational learning • evidence of participative process

25. 25 GETTING RESULTS – THE LOCAL ACTION PLAN Food for thought How do youmake sure your action plan takesintoaccount the initial policycontext (existingpolicies, strategies, etc.)? What are the key components of your Local Action Plan ?

26. TRANSNATIONAL ACTIVITIES You are here because you are partner in an URBACT transnational network ULSG and LAP should be integrated in the transnational exchange and learning activities • ULSG members should benefit from these • ULSG members should contribute to these Learning/ sharing good practices, innovative solutions, etc. takes place through: • Taking part in transnational meetings (peer reviews, site visits, workshops… including your network final conference!) • Hosting transnational meetings

27. TRANSNATIONAL ACTIVITIES – Food for thought How to maximize the transnational opportunity? How to ensure appropriate involvement of elected officials? Title of presentation I Tuesday 26 March 2013 I Page 27

28. CAPACITY-BUILDING • National training for ULSG members • Pilot Training for elected representatives • URBACT Summer University (28-30 August 2013, Dublin) • And… consider your own ULSG as a capacity-building opportunity for persons involved Title of presentation I Tuesday 26 March 2013 I Page 28

29. PROJECTS MARKETPLACE

30. PROJECTS MARKETPLACE • Purpose • To provide participants with the opportunity to learn about each others’ projects • Poster • Present your network and local challenge on a poster • Gallery walk • Time to take a look at all posters and learn about other networks!

31. PROJECTS MARKETPLACE Working with your ULSG colleagues, prepare a poster describing your URBACT network • Topic addressed by the network • Project partners • Your local challenge • First ideas for LAP goals • Keywords for your network • How does success look like? • Main challenges you face/ Interesting solutions you have developed and would like to share

32. STAKEHOLDER ANALYSIS

33. ????? Stakeholders ?????? Stakeholders are people or organizations, with a vested interest in the policy challenge/ problem to be addressed & in the policy/ action plan to be developed and implemented

34. Group discussion Why do we need stakeholders?

35. Stakeholder involvement – Why ? • To get relevant inputs (on causes/consequences and needs) for analysing and defining problems and priorities • To get relevant inputs for problem solving and action-planning • To ensure implementation of the LAP • To ensure financial support • To develop ownership of actions defined to ensure support for an effective implementation

36. Stakeholder involvement – Who? • Target beneficiaries/ end users (incl. representatives of civil society, private sector/ businesses, other public institutions concerned e.g. education) • Different departments/ services within the local administration (working across sectors to foster the integrated approach) • Different territorial levels concerned (district, city, metrop area, region?) • Key local decision-makers, including local electedrepresentatives (mayor, councillors, etc.) • Potential funders including Managing Authority of Operational Programmes (ERDF or ESF) • Key players in the delivery of your Local Action Plan

37. Engaging with stakeholders • Engage with stakeholders in an open process • Ensure inclusiveness and equal treatment for all • Provide information that is readily understandable • Present clear outline of: • framework and purpose of the participative process (incl. URBACT network) • Timeframe • resources available • expected outcomes and outputs • expected contributions from the different players and what they can get out of it(incl. taking part to transnational exchange and learning activities, receiving training through the National Training Seminar, the URBACT Summer University, etc.) • Incorporate stakeholder feedback and finalise ULSG roadmap !

38. Engaging with stakeholders – Food for thought Start from what already exists, building outwards Customise invitations Use both online and face to face means Pay attention to the interests at stake What are the main issues around stakeholders engagement? Have you developed efficient ways to address them when setting up your ULSG?

39. Stakeholder analysis - Tools • Stakeholder analysis table Primary/Secondary: whether the stakeholder is directly affected or not by the policy • Interest/ Influence matrix Interest/Influence: the stakeholder’s stake in the policy issue, and their actual power to affect policy making/ implementation

40. Stakeholders, network, Local Support Group and LAP - Contact? • Offer/win-win? • Unusualsuspects? City strategy Policies Management 3. Governance dimension > Primary, 2nd… LAP LSG Public partners Other Projects . Private partners Cocreation with experiments and prototypes (’old’ and ’new’) 2. Horisontal partner dimension > Primary, 2nd… Working group Beneficiary dimension >Primary, 2nd.. Customers/ Beneficiaries Citizens

41. Group exercise onstakeholder analysis

42. Reality check • Are you sure to have all relevant stakeholders on board? • Have you properly identified the primary and secondary ones? • Were you able to define their level of influence to the concerned problem? • Were you able to define mechanisms for addressing their interests? Which ones? http://www.youtube.com/watch?v=FQ3NIkfvpDw

43. REFLECTION TIME

44. ULSG COORDINATORS ROLE

45. Introduction The purpose of the session is to provide ULSG coordinators with the opportunity to: -exchange on their role/ experience so far - build up a network for further cooperation and sharing of good practices at national level

46. Title of presentation I Tuesday 26 March 2013 I Page 46 ULSG coordinator – Key principles • ULSG coordinator as a key player in the delivery of Work Package “Impact on local practices and local policies” •  in charge of running ULSG and drive co-production of Local Action Plan • ULSG coordinator as a new official player in the URBACT landscape •  ULSG coordinator as main contact point between partner city and URBACT programme for ULSG activities (ULSG database, participation in programme level activities, etc.) • ULSG coordinator to perform in the framework of a transnational network •  “terms of reference” for ULSG to be defined and agreed among partners at network level •  Lead partner and Lead expert responsible of supporting partners and ULSG coordinators (guidance, tools, etc.) and reporting to URBACT on partners’ ULSG related activities • ULSG coordinator as 2-way bridge between the local and transnational levels

47. Setting up the local support group Title of presentation I Tuesday 26 March 2013 I Page 47

48. Running and participating in a local support group Title of presentation I Tuesday 26 March 2013 I Page 48

49. Getting results: The Local Action Plan Title of presentation I Tuesday 26 March 2013 I Page 49

50. How to make the most of transnational activities Title of presentation I Tuesday 26 March 2013 I Page 50