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Planning Powerful Visual Aids

Kushner, M. Presentations for Dummies , 2004. Planning Powerful Visual Aids. 授課老師：任維廉 教授 報告人：林韋任 報告日期： 2010/06/15. Outline. Understanding the power of visuals Checking out chars and graphs Selecting slides and overheads Using a flip chart Determining whether handouts will help

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Planning Powerful Visual Aids

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  1. Kushner, M. Presentations for Dummies , 2004 Planning Powerful Visual Aids 授課老師：任維廉 教授 報告人：林韋任 報告日期：2010/06/15

  2. Outline • Understanding the power of visuals • Checking out chars and graphs • Selecting slides and overheads • Using a flip chart • Determining whether handouts will help • Preparing great props NCTU 運管系碩一 林韋任

  3. Understanding the power of visuals Visual aids don’t automatically improve a presentation NCTU 運管系碩一 林韋任

  4. about visual aids • Allatia Harris said • they should be visible and aids • There are two biggest mistakes • they use aids that are so small and poorly • they allow visual aids to take over their presentation instead of just supporting it NCTU 運管系碩一 林韋任

  5. Understanding the power of visuals Some pros and cons NCTU 運管系碩一 林韋任

  6. The cons • A distracted audience • Talking to visual aids • Equipment worries NCTU 運管系碩一 林韋任

  7. The pros • Gain attention • help your audience remember key points • help to understand the flow of presentation • Save a lot of time for descriptions • They can replace presentation notes • Ensure that the entire audience receives your message in a uniform way NCTU 運管系碩一 林韋任

  8. Checking out chars and graphs Some Tips and Tricks NCTU 運管系碩一 林韋任

  9. Common types • Bar graphs • Flow charts • Line graphs • Organization charts • Pie chars • Tables of numerical data NCTU 運管系碩一 林韋任

  10. Tips and Tricks • Limit the data • Size pie slices a accurately • Make absolutely sure that the numbers are correct • Avoid three-dimensional bars • Jazz them up NCTU 運管系碩一 林韋任

  11. Selecting slides and overheads • Common and Uncommon Knowledge NCTU 運管系碩一 林韋任

  12. When to use slides • Advantage • Highlight your key points • Add variety to your presentation • Capture audience attention • Disadvantage • Require to darken the room for projecto • the order is inflexible • Require a photo lab to processthem • Run through slides too rapidly NCTU 運管系碩一 林韋任

  13. When overheads work best • Advantage • You can projecting them without turning downthe room lights • You can write notes to yourself on the cardboard frames around the transparencies • You can change their order • It’s easier to create than slides (by copy machines or printer) • Disadvantage • Only work well for small audience NCTU 運管系碩一 林韋任

  14. How to work with designers and production people • Let the designer design • Give the designer your bullet points • Be decisive • Let the designer know what’s coming • Don’t forget about imaging time NCTU 運管系碩一 林韋任

  15. Neat ideas for slides and overheads • Using cartoons • www.cartoonbank.com • License cartoon photo • Creating headlines of the future • Rearranging images NCTU 運管系碩一 林韋任

  16. How to work with an overhead projector • Overhead basics • Use a projector with two bulbs • Bring an extension cord and an adapter • Avoid projector glare • Use fewer overhead by showing only part of them • Where to stand • Talking to the visual • Using two overhead projectors NCTU 運管系碩一 林韋任

  17. Using a flip chart • Some Tips and Tricks NCTU 運管系碩一 林韋任

  18. When to use a flip chart • Advantage • easy to use • always operates properly • easy to transport • very inexpensive • Disadvantage • Not effective for audiences larger than 50 people NCTU 運管系碩一 林韋任

  19. Avoiding common flip-chart mistakes • Too many words • Covering the entire sheet • Tiny writing • Skinny writing • Colors that are difficult to see • Too many colors NCTU 運管系碩一 林韋任

  20. Tips and Tricks (1/2) • Use flips charts with paper divided into small squares • Correct mistakes with correction fluid • Write secret notes on the flip-chart pages • Sketch out things you need to write or draw as you present • Use human figures • Draw picture from coloring books NCTU 運管系碩一 林韋任

  21. Tips and Tricks (2/2) • Leave two blank sheets between each sheet you use • Save your flip-chart pages • Bring a roll of white duct tape NCTU 運管系碩一 林韋任

  22. Determining Whether Handouts Will Help • Making handouts that get a hand • Make them look good • The Handouts represent you • Including the right information • Presentation notes and outlines • Relevant articles • Checklists (include agenda) • personal information NCTU 運管系碩一 林韋任

  23. Knowing when to give them out • Common knowledge • People read them instead of listening to you • Uncommon knowledge • After presentation • summarize your points and present supplemental information • Before presentation • audience-participation exercises • Allatia Harris • print them 25 to 50 percent pages, not full-pages NCTU 運管系碩一 林韋任

  24. Preparing Great Props • Using simple props for fancy effects • Gag item • Hats • Magic tricks • Newspapers • 富士康事件 NCTU 運管系碩一 林韋任

  25. The do’s and don’s of using props • Do use them yourself if you want others to use them • Don’t milk it • Don’t force it NCTU 運管系碩一 林韋任

  26. My opinions • It is necessary to have effective tools to do good work • “ One picture is worth a thousand words ” • PowerPoint presentation • Intellectual Property Rights, IPR • Clothes 、Microphone voice NCTU 運管系碩一 林韋任

  27. Q & A Thanks for your attention~ NCTU 運管系碩一 林韋任

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