Local Government EfficiencyGrant Program Ruth Noemí Colón Acting Secretary of State George Stafford Deputy Secretary of State
Department of State Community Development Programs • Local Government Efficiency Program - LGE • Local Waterfront Revitalization Program - LWRP • Brownfield Opportunity Area Program - BOA • Appalachian Regional Commission Program – ARC
DOS Expanding Partnerships Building long-term relationships with local governments Aggressively exploring the integration of state and federal programs Effectively deploying public resources Leveraging regional opportunities, consistent with local needs
Local Government Efficiency Program (LGE) Improving services Increasing Competitiveness Reducing local costs Coordinating solutions Focusing resources
LGE Grant Assistance • For consolidation and dissolution studies • Help communities find new competitive advantages • Objective information for voters and officials to evaluate and consider • Indentify options to reduce local costs
LGE Grant Program Eligibility • Local Governments (counties, cities, towns, villages, school districts, BOCES, fire districts, special improvement districts, public libraries, association libraries, regional planning boards, water and sewer authorities) Funding • Up to $50,000 for planning • $200,000 per applicant, up to $1,000,000 for implementation
LGE Grant Program • 2010-2011 Local Government Efficiency Grants • Competitive Deadline December 1, 2010 • High Priority Deadlines • 3nd Wednesdays • October - March • 4:00 PM
LGE Technical Assistance • Sharing of other municipal experiences • Completed projects • Case studies • Publications • Technical assistance
New York State Department of State Local government Reorganization
Reasons to Consider Reorganization • Loss of population… • Decreased civic engagement… • Concern with taxes and costs… • Assumptions of lower taxes… • Increase efficiencies… A study provides a good, objective analysis – business decision.
Government Reorganization Study • Can result in: • Elimination of the original local governments and the formation of a new local government; • One surviving governmental entity with the others absorbed into it; or, • A set of additional options for cost savings and service delivery efficiencies.
Consolidations and Dissolutions Board Initiated Voter Initiated Vote petition initiates: Lesser of 10% of voters or 5,000 signatures 20% of voters where there are 500 or fewer registered voters Consolidation petitions must be coordinated Forces referendum Plan subject to permissive referendum • Initiated when a resolution endorsing a proposed consolidation agreement or dissolution plan is adopted • Referendum is held for town or village consolidation • No referendum for district consolidation
Voter-Initiated Consolidation Petition Filed Day 1 Within 10 Days Signatures Verified Petition Rejected Within 30 Days Referendum Date Set Appeal Possible Within 60 to 90 days Referendum Held Within 30 Days, Board Must Meet Referendum Passes Referendum Fails Within 180 Days Proposed Plan Approved Four Year Waiting Period Within 35 to 90 Days Hearing Held Proposed Plan Amended Within 60 Days Final Plan Approved After 45 Days Consolidation Occurs Within 45 Days Petitions Filed for Permissive Referendum Within 30 Days Passes: Consolidation Occurs Fails: No Consolidation Within 60 to 90 Days
Board-Initiated Consolidation Proposed Consolidation Agreement Adopted Day 1 Within 35 to 90 Days Hearing Held Proposed Agreement Amended Process Ends Within 5 Days Final Agreement Approved Within 180 Days Special District Consolidated Referendum Date Set Within 60 to 90 Days Referendum Held Referendum Passes Referendum Fails Town/Village Consolidated Four Year Waiting Period
Batavia: Project Summary • Co-Applicant: Town of Batavia • Awarded $93,670.12 grant from 2007-2008 Shared Municipal Services Incentive Program • Plan for consolidation with Town – would be first city/town consolidation in New York State • http://www.cgr.org/bataviaconsolidationplan
City of Batavia: Challenges • Businesses relocating from City to Town, pressuring City’s property tax rate • City required to submit annual plan to Office of State Comptroller to restore fiscal stability • Increased commercial activity in Town creates need for more community services
City of Batavia Consolidation Study • Three-tiered tax structure to reflect different levels of services • Taxpayer Impact: $943,000 per annum or $1.10 per $1,000 assessed value (equalized) for all City and Town residents savings • Consolidated as a city: Greater organizational flexibility and ability to collect sales tax
Batavia: Outcome • Created commission to draft new charter for consolidated City of Batavia • Must seek Legislative authority under Municipal Home Rule Law to authorize vote • Upon approval, City and Town would hold referendum, possibly in November 2012
New York State Department of State Alternatives to Local Government Reorganization
Functional Cooperation • Service agreements • One municipality agrees to provide services to another for a fee. Fees are sometimes transferred through a swap of resources or exchange of services. • Joint agreements • Municipalities work together to provide services.
Functional Cooperation • One size does not fit all • Municipalities can customize agreements to fit local conditions • Contracts may include service swaps, fees for service and equipment exchange • Cooperative services can be shared by contiguous and non- contiguous entities
General Municipal Law Article 5-G • Empowers “municipal corporations” and “districts” to jointly undertake any activity or service that each participant has the power to provide separately. • Municipal corporations include counties outside of NYC, cities, towns, villages, BOCES, fire districts and school districts. • Districts refer to county or town improvement districts.
Projects • Onondaga County CNYLEADS (‘06) • Countywide criminal information system • Franklin County Shared Equipment (‘07) • 16 participating municipalities • Herkimer County Road Consolidation (‘07) • 2 co-applicants, expanded to 11 • Tompkins County Health Consortium (‘06)
Projects • Jefferson County EMS Planning Initiative (‘08) • Develop a single county-wide EMS cooperative • Lewis County Water and Sewer (‘08) • Study for a county water & sewer authority • St. Lawrence County Highway Services (‘08) • Analysis of shared local facilities • Washington County Snow Removal Optimization (‘08)
2010-2011 Local Government Efficiency Grants Application Step-by-Step
Overview • Grant Categories • High Priority Planning • General Efficiency Planning • Efficiency Implementation • 21st Century Demonstration • Grant Application • Questions & Answers
Shared ServicePlanning Grants Planning Grants Up to $750,000 available • High Priority Planning Grants • Non-Competitive, $50K Maximum • General Efficiency Planning Grants • Competitive, $25K to $35K
High Priority Planning Grants • City and County Charter Revisions • Functional Consolidation • Increased Shared Service • Municipal Consolidations or Dissolutions • County-Wide Shared Service • Transfer of Local Functions to the County or Regional Level • Sustainable reductions in the cost of police, fire and highway services for municipalities in the top 25% of comparable municipalities
General Efficiency Planning Grants • Competitive Grants • $25,000 to $35,000 • To help identify and study opportunities to improve efficiency and cost savings
Shared ServiceImplementation Grants Efficiency Implementation • Efficiency Implementation Grants • Up to $2.125 million available • Competitive, up to $1 million • Capital Costs integral to consolidated service • Transitional personnel costs • $200,000 per municipality
Efficiency Implementation Grants • Implementation of Plans To Improve Efficiency and Cost Savings • Capital Projects • Equipment Purchase with Functional Consolidation • Transitional Costs • Credit for Local Cost Share from Prior Related SMSI Planning Grants Different picture
21st CenturyDemonstration Project Grants • Up to $2.125 million available • Support and encourage local leaders to undertake changes outside of traditional ideas: • Regional school district support services • Police and fire consolidations • Regional and multi-county services • Regional smart growth compacts. • Applicants will have to meet additional program requirements and participation thresholds.
2010-2011 Local Government Efficiency Grant PREPARING AN APPLICATION
Two-Part Application Part 1: Applicant & Overview Part 2: Category-Specific Complete the appropriate part for your project’s category Criteria Questions including a Work Plan Intermunicipal Agreements Budget Summary & Detail Resolution & Certification • ALLapplicants will complete the same Part 1 application • General information about the applicant and co-applicant(s) • Brief overview of the proposed project
Application Submission • Complete and submit an original application (signature in blue ink) and 3 copies. • Must be received before the deadline at: Contract Administration Unit Attn: Local Government Efficiency Grants New York State Department of State, Bureau of Fiscal Management One Commerce Plaza, 11th Floor, Suite 1110 99 Washington Avenue Albany, NY 12231
Application Deadlines • High Priority Planning Grants • October 20, 2010 at 4:00pm • November 17, 2010 at 4:00pm • December 15, 2010 at 4:00pm • January 19, 2011 at 4:00pm • February 16, 2011 at 4:00pm • March 16, 2011 at 4:00pm • All other LGE Grants • December 1, 2010 at 4:00pm
2010-2011 Local Government Efficiency Grant PART 1: APPLICANT & PROJECT OVERVIEW
Part 1: Applicant & Project Overview Lead Applicant Information Name of Municipality Chief Administrative Official Mailing Address Type of Municipality Federal Tax ID Number Telephone & Fax Numbers County Senate & Assembly Districts Lead Applicant Contact Person Name & Title of Contact Person Address, Phone, Fax & E-Mail General Project Information Grant Category Project Costs (Local Share Is At Least 10%) Project Title & Description Additional Information
Part 1: Applicant & Project Overview Co-Applicants Name of Municipality Chief Administrative Official Mailing Address Type of Municipality Federal Tax ID Number Telephone & Fax Numbers County Senate & Assembly Districts Each Applicant Must Provide A Resolution Applicants and Co-Applicants: Counties, cities, towns, villages, special improvements districts, fire districts, school districts, BOCES, public libraries, association libraries, water authorities, sewer authorities and regional planning and development boards.
2010-2011 Local Government Efficiency Grant PART 2A: HIGH PRIORITY PLANNING GRANTS
Part 2A: High Priority Planning Project Information Intermunicipal Agreements Work Program Budget Summary
Part 2A: High Priority Planning Budget Detail Application Checklist Resolution & Certification
2010-2011 Local Government Efficiency Grant PART 2B: GENERAL EFFICIENCY PLANNING GRANTS