Second knowledge area of project management

1. Second knowledge area of project management Project Scope Management

2. Definition of a Project A project is a sequence of, _______ complex _____________ and having one ____or purpose that must be completed by a _____________, wthin _______ and according to ____________. connected activities goal specifications specific time unique budget

3. Where are we We have completed the initiation process We are ready to start the Project Planning Process During this lecture you should learn: Defining Project Goals & Objectives Agreeing on Deliverables Discovering Requirement Determining Assumptions & Constraints Compiling the Project Scope Statement

4. What is Included in Project Scope Management Collect Requirements Define Scope Create WBS Verify Scope Control Scope

5. Main Components of Project Scope Management Planning Process Group Collect Requirements Define Scope Create WBS Monitoring & Control Process Group Verify Scope Control Scope

6. SMART Goals S = Specific Should be specific & clearly stated. Useful if a PM leaves a project in the middle and some has to takeover M = Measurable Results of the goal are verifiable through some means, formula or method A = Accurate or Agreed To Precise and with consensus R = Realistic Ways and means to achieve the goals T = Time Bound Start and finish

7. How to Write a Goal Statement Assuming SZABIST has two campuses one in Rawalpindi and one in Islamabad. Assuming that SZABIST makes a bigger campus in Chak Shahzad and wishes to move all offices in one day. Then the goal statement will be: �Move the existing staff from Rawalpindi campus and from Islamabad campus on March 4 to the new Chak Shahzad location with no disruption in classes.� Note: 3rd & 4th of March is a weekend

8. Goal Statement �Move the existing staff from Rawalpindi campus and from Islamabad campus on March 4 to the new Chak Shahzad location with no disruption in classes.� Assuming that March 3 & 4 are off due to weekend. Objective: Moving people from two locations to a new setup. Does goal statement meet the SMART criteria? Does it talk about WHO, When, Where? Is it clearly stated and precise? Is it measurable? Is it accurate, attainable and agreed upon? Is it time-bound?

9. Importance of Goal Statement A single goal statement keeps the team focused on the end result of the project. It's the reason they're assigned project activities�and all project activity should ultimately concern meeting the project goal. What is a Project Document and its Importance?

10. How to Collect Requirements. Interviews Focus Group (Prequalified Stakeholders & Subject Expert Group) Facilitated Workshops (Joint Application Design, Quality Function Development) Group Creativity Technique Brainstorming Nominal Group Technique Delphi Technique Idea / Mind Mapping Affinity Diagram Group Decision Making Technique Questionnaire / Survey Observations Prototyping

11. What Documents you Prepare after Collecting Requirements Requirement Documentation What is to be done? Requirement Management Plan How it is to be done? Requirement Traceability Matrix Origin and trace throughout the project life cycle

12. Define Scope What should you have in order to define scope?

13. Define Scope Input: Project Charter Organizational Process Asset Requirement Documentation How Scope is determined? Expert Judgment Product Analysis Alternative Identification Facilitated Workshops What is achieved in this step: We have a Project Scope Statement

14. Create WBS Why do we create a WBS? What helps us create WBS? PROJECT SCOPE STATEMENT REQUIREMENT DOCUMENT ORGANIZATIONAL PROCESS ASSETS How do we do it: The process is called DECOMPOSITION What do we get by this process: Scope Baseline WBS WBS Dictionary What about Project Document?

16. Do we need to do any Scope Related work after this?

17. Verify Scope What should we have to verify scope? PROJECT MANAGEMENT PLAN REQUIREMENTS DOCUMENTATION REQUIREMENTS TRACEABILITY MATRIX VALIDATED DELIVERABLES How do we verify? INSPECTION (Includes activities such as measuring, examining and verifying to determine whether work & deliverables meet requirement and product requirement criteria. Also called: review, product reviews, audits & walkthroughs) What can be the results?

18. Verify Scope What should we have to verify scope? PROJECT MANAGEMENT PLAN REQUIREMENTS DOCUMENTATION REQUIREMENTS TRACEABILITY MATRIX VALIDATED DELIVERABLES How do we verify? INSPECTION (Includes activities such as measuring, examining and verifying to determine whether work & deliverables meet requirement and product requirement criteria. Also called: review, product reviews, audits & walkthroughs) What can be the results? Accepted Deliverables Change Requests What about Project Document? Do we need to do anything else in Project Scope?

19. Control Scope What causes us to do a scope control We get Work Performance Information PROJECT MANAGEMENT PLAN Scope base line is compared to actual Scope management plan describes how to manage and control scope Change management plan Configuration management plan (those items that require formal change control) Requirement measurement plan WORK PERFORMANCE INFORMATION Information about project process. Comes from Project Integration Management REQUIREMENTS DOCUMENTATION REQUIEMENT TRACEABILITY MATRIX ORGANIZATIONAL PROCESS ASSETS Existing formal & informal scope control related policies, procedures and guidelines Reporting and monitoring methods to be used Checking Procedure: Variance Analysis What do we have after Checking Procedure?

20. Control Scope What do we have after Checking Procedure. Work performance measurements (Planned Vs Original) Organizational Process Assets Update Change Requests Project Management Plan Update Project Document?

23. Exercise: Draw a Networking Diagram using the following information:

24. Exercise: Draw a Networking Diagram using the following information:

25. Thank you Any questions?