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Overview of EuCARD-2 Administrative and Reporting aspects

Overview of EuCARD-2 Administrative and Reporting aspects . S. Stavrev, EuCARD-2 Administrative Manager. Contractual documents . Grant Preparation Forms (admin / legal information + budget commitments) Status : signed by all beneficiaries in Nov-Dec 2012 Grant Agreement

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Overview of EuCARD-2 Administrative and Reporting aspects

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  1. Overview of EuCARD-2 Administrative and Reporting aspects S. Stavrev, EuCARD-2 Administrative Manager

  2. Contractual documents Grant Preparation Forms (admin / legal information + budget commitments) Status: signed by all beneficiaries in Nov-Dec 2012 Grant Agreement (contract with the EC, including Annex 1 / Description of Work) Status: signed by CERN, then by EC on 12.4.2013 Grant Accession Forms (accession documents for each beneficiary) Status: signed by all beneficiaries within 45 days after 12.4.2013 Consortium Agreement (governing structure of the Consortium, IPR issues, etc.) Status: final version to be released for signatures very soon 13.06.2013 EuCARD-2 Governing Board meeting 1

  3. Contractual obligations We may expect strict scrutiny by the EC as regards the schedule of Ds and achievement of Ms Project Deliverables - format: reports (regardless of the nature i.e. hardware, software, design specification, database) - responsibility: lead beneficiary, under the coordination of the Task leaders - schedule: defined in Table WT2 of DoW (Annex 1 of GA) Project milestones - format: different (short reports, minutes, web-sites, technical notes) - responsibility: lead beneficiary, under the coordination of the Task leaders - schedule: defined in Table WT4 of DoW (Annex 1 of GA) 13.06.2013 EuCARD-2 Governing Board meeting 2

  4. Reporting Periodic Reporting (M18, M36, M48) - scientific report: S&T progress for each period, achievement of Ms and Ds, deviations from programme of work (2 pages per Task) - financial report: resource utilisation summary (estimated full costs), financial statement (Form C) and justification of costs on the Form C - flexible cost reporting model: beneficiaries may select a fraction of the full costs to be reported to the EC Additional reports - 1st Annual Report: S&T progress in M1-M12 for each Task + resource utilisation summary per WP and beneficiary - Mid-term Report: S&T progress in M19-M24, to be used by the EC and the evaluation panel at the Mid-term Review of EuCARD-2 13.06.2013 EuCARD-2 Governing Board meeting 3

  5. Conclusions • In addition to the challenging S&T programme of work of EuCARD-2, the Consortium has a number of contractual obligations, specified in the Grant Agreement, Annex 1/DoW, and the Consortium Agreement. • For the EC, the success of the project will be measured by: • the timely submission and quality of the Ds • achievement of Ms • acceptance of Periodic Reports • NOT (so much) by the S&T results! • The Coordination Office relies heavily on the WP Coordinators and Task Leaders for the S&T aspects, and on all beneficiaries for the administrative and financial aspects. • Together, using the experience of EuCARD-1, we intend to make EUCARD-2 a successful project in all aspects, including the contractual obligations. 13.06.2013 EuCARD-2 Governing Board meeting 4

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