Yachting victoria participation what does it mean for clubs?

1. Yachting victoriaparticipation what does it mean for clubs? Philip Coombs Clubs Forum August 2012

2. YA National Participation Program • Discover Sailing • Sailability • Tackers

3. YV Participation Program • Development of State Participation Plan • Participation committee • Roll out of plan modules

4. Participation Plan • A plan for the development of participation within member clubs which leads to increasing membership . • Definition of participation , • “To take part in an event or activity “

5. Participation Plan Objectives • Scope to cover , • New prospective members • Retention of existing members • To develop and implement an integrated plan for the activities of YV an its member clubs . • Present cohesive plan to both public and government . • Increase participation levels in clubs which leads to increased membership through new membership and higher membership retention . • Develop, lodge and lobby for significant funding proposals to state government to support unfunded participation plan programs. • To fully integrate with National participation program

6. Key elements of Plan • Development of plan with club involvement and support. • Include funding proposals to government . • Already have state and federal funding for parts of the plan . • Progressive development of individual programs. • Clubs can take on one or all programs on offer. • Will include marketing and education to clubs. • Requires integration with YV and clubs strategic Plans • Must include internal and external promotion program. • Specific programs

7. Specific Priority Programs • Discover sailing • Tackers • Youth • Sailability • Girls/Womens program • Volunteer development • Membership

8. Other programs/activities • Coaching • Social sailing i.e Twilight • Recreational sailing / boating ( rallies, cruising in company, destination events ) • Facilities development • Green fleet • Racing/competition (club, state, national, world events) • Social program

9. Programs currently being rolled out • Tackers . • Discover Sailing • Womens / Girls program • Sailability Progress of these will be reported on separately.

10. Participation committee • Has representation from 6 clubs • Designed and Commenced survey process. • Developing new programs , currently under development , • Membership • Youth • Volunteerism

11. Youth Program • Youth participation and membership levels and growth is one of the biggest issues we have which must be rectified for the future of our clubs and the sport. • Program to have the following components , • High performance program such as Youth Development squad • Regular racing program at clubs • Schools program into curriculums • Schools team racing • Gybers ( new ) youth participation program • Green fleet development • Integration with class programs

12. What is “Gybers”? • Participation program for Youth aged 15 to 19 year olds • Club owned or managed fleets, choice of boats at club discretion • To be program focused not boat i.e same program no matter what boats used • Structured program to be developed by Yachting Victoria and run by clubs.

13. Gybers Concept Program Specific programs for girls, boys and mixed. Proposed concept to include, • 6 to 8 week blocks • Fee based on blocks ( user pays -member / non member pricing ) • Multiple race formats ( Fleet , match, teams ) • Program to have high fun focus ,structured activities and social element . • Program to include team and social activities not just sailing • Coaching may be optional element for certain clubs

14. Volunteer Development Program • Sourcing non members to become volunteer members. • Looking after volunteers. • Importance of volunteers • Strategies to effectively manage volunteers • Sourcing volunteers from existing membership base

15. Membership Program • Developed with specific objective to assist clubs to increase membership. • Key strategy to increase retention rates • Develop strategies for clubs to grow membership from participation programs.

16. Measuring Participation • Definition “ no of people involved in an event per day “ • Stage one initial measurement assessment has been started and will be concluded over next few months . • Analysis of the data collected . • Presentation of report on findings and recommended actions for YV and Clubs • Must be used by clubs for benchmarking

17. What clubs can do? • Support and provide input into the ongoing development of the plan. • Complete participation survey. • Pro active take up of programs relevant to their club and inclusion into club plans. • Remember participation is the lifeblood of your club.

18. Where to from here/Action Plan ? • Completion of Participation survey • Interface with National Program . • Committee to develop new programs, • Membership • Youth • Volunteerism • Specific program implementation , • Womens Program. • Discover sailing. • Discover Sailing Day • Discover sailing week in conjunction with Sail Melbourne • Tackers • State government funding submission when needs identified .

19. Participation summary As custodians of the sport and clubs we have joint responsibility a ) Recognize significant role clubs pay in society(social responsibility) . b) We are also Custodians of sport for our juniors , youth and adults today and for future generations . How do we do this? • Create sustainable healthy vibrant clubs. • Ensure development and implementation of programs to grow participation and membership. • Provide leadership and pathways for the sport. • Recognize sporting success is also key component “This is our joint challenge”