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Electronic Resource Management Systems: Alternative Solutions

World Library and Information Congress 73rd IFLA General Conference and Council Cape Town Pre-Conference, August 16-17, 2007. Electronic Resource Management Systems: Alternative Solutions Dalene Hawthorne Emporia State University dhawthor@emporia.edu

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Electronic Resource Management Systems: Alternative Solutions

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  1. World Library and Information Congress73rd IFLA General Conference and CouncilCape Town Pre-Conference, August 16-17, 2007 Electronic Resource Management Systems: Alternative Solutions Dalene HawthorneEmporia State University dhawthor@emporia.edu Jennifer WatsonUniversity of Tennessee Health Science Center jenniferwatson@tennessee.edu

  2. Introduction Electronic Resource Management Systems (ERMS) now exist, but many libraries do not yet own them Our premise about why: ERMS are prohibitively expensive for many libraries to purchase and implement We wanted to know: Does the size of the collection factor in the decision-making process? Are there other reasons libraries have not yet purchased an ERMS? What are libraries doing when they can’t justify the purchase of a full-blown ERMS? Are there alternative solutions we can share?

  3. Brief Literature Review Focused the review on the period after commercial ERM Systems became available Most of the literature on ERMS since 2004 is about implementation of commercial ERM Systems Some limitations of commercial systems emerged from these articles: the lack of a solution for organizations with multiple integrated library systems, such as consortia the lack of integration with acquisitions data commercial systems don’t address local needs

  4. ERMS Survey Emporia State University and University of Tennessee Health Science Center representatives presented their alternative solutions at the North American Serials Interest Group meeting Realized from the discussion there was a lot of interest in alternatives to full-blown ERM Systems

  5. ERMS Survey Decided to conduct a survey to try to learn more about ERM Systems in libraries Developed the survey and announced it on e-mail lists in the U.S. and Europe Left the survey open for a little over a week

  6. Survey Results 196 respondents completed the survey Where are they located? 73.2% United States 17.1% Europe 3.2% Canada 2.8% Australasia 1.9% Asia 1.4% Africa 0.5% South America

  7. Survey Results • What types of libraries do they represent? • 81.8% Academic • 15.0% Special/Other • 2.8% Public • 0.5% School

  8. How many libraries own a commercial ERMS? • 50% of responding libraries own commercial ERMS • Not sure everyone understood the question in the same way

  9. Is price a limiting factor? • 104 respondents do not own ERMS • 47% indicated cost as a very relevant factor • Cost was the most relevant factor for libraries that do not own a commercial ERMS

  10. Does the number of e-resources matter? Survey Question: Approximately how many electronic resource licenses does your library manage/renew annually?If you buy a bundle of 12 e-journals or a database, count that as 1 license. Count an individual subscription to an e-journal as 1 license. Please estimate the total even if licenses are handled outside of your library.

  11. Number of resources as a factor in owning an ERMS Approximately 40% of libraries with fewer than 100 e-resources own a commercial ERMS Approximately 57% of libraries with more than 100 e-resources own a commercial ERMS

  12. Number of resources as a factor in owning an ERMS • However, 49% of libraries that manage more than 500 e-resources own a commercial ERMS

  13. Other factors? • 28% cited concerns about interoperability • 27% cited concerns about functionality • 25% indicated limited staff and funding to manage an ERMS • 18% said already have home grown system

  14. Other factors? 15% cited limited resources to research which system to buy 15% indicated reliance on consortia 12% said current workflow was OK 11% said they had too few e-resources to justify the expense 10% cited unsupportive management

  15. Alternatives in Practice • Homegrown databases • Vendor tools • New uses for existing tools • Content management systems

  16. Homegrown databases • No annual subscription fee • Ability to instantly update and alter database • Customize database to needs of library • Ensure database will integrate into website • Staff must keep up with e-journal changes • Technical expertise to maintain database

  17. FileMaker

  18. MySQL

  19. Vendor Tools • Help handles aspects of e-resources management • Inspire developers of home-grown tools

  20. EBSCOhost EJS

  21. WorldCat Lists

  22. New Uses for Existing Tools • Library catalog • Blackboard • Blog • Microsoft Excel • Microsoft Outlook • Paper calendar

  23. Innovative Catalog

  24. Blackboard

  25. Blog

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