Maximizing State Funding for Career and Technical Education Programs

1. State Funding - CTE • $126,304,051 • Regular WPU for CTE Courses • $58,413,481 (required minimum - IC) • CTE Add-on • $67,890,570

2. State Funding - CTE • Maintenance of Effort (Regular WPU) • WPU Value $2,514 • Ongoing CTE Allocation (Add on) • WPU Value $1,817 (72%) • Prorated to allocation

3. State Funding - CTE • Summer Agriculture • Comprehensive Guidance • Work-Based Learning • CTE Introduction • CTE Student Leadership Organizations • Skill Certification (Competency) • ADM funded Programs (AG, BE, FACS, HO, IT, ME, TE, TI) • Administration

4. State Funding – Summer Ag • $.1.114 Million Allocated • Grades 9-12 • 7 WPUs for 35 students for 9 weeks • Teachers cannot work during Summer

5. State Funding – Comp Guid • $8.570 million allocated • Oct 1 7-12 Enrollment in approved schools • Partial Local Match Required • Application Required

6. State Funding – WBL • $1.406 million allocated • 50/50 local match required • Application Required

7. State Funding – CTE Intro • $1.056 Million Appropriated • Mainly for Equipment • Base + Prior year Oct 1 7th grade enrollment in approved schools • Application Required

8. State Funding - CTSO • $.485 Million Allocated • Based on number of “affiliated” members • $.385 Million Statewide Management & National Convention Expenses • $.1 Million Retained by Districts

9. Skill Certification • $5.644 Million allocated • For students who pass skills tests • Allocated by program based on relative membership

10. State Funding – Set Aside • $2.7 Million • CTE Equipment Costs • $1.9 Million Formula (Base + 5 year ave 9-12) • $.850 Million Projects (Direct Grants)

11. State Funding – Add-on Funds for Programs • $46.872 Million Allocated • For Added Costs of CTE programs • For 9-12 Programs • Calculated on relative membership • School Days and Periods Table • In Programs Approved by the State Board • Extra for positive growth

12. State Funding-CTE Administration • District WPU Verification (Annual) • Categories • District Admin 20 or 25 • Min ½ time, min 2 schools, 3 programs ea • High School Programs 10, 15, 20, 25 • # of Programs • # of Pathways • # of Courses • # of CTSOs • Technology Centers 40

13. WPU Verification • Changing Process from Self Report to: • PATI Approved Course Verification • CTSO Affiliated Chapter Report • Must be affiliated nationally • Periodic On-site Verifications

15. Pathways?

16. State Funding Sources • Ongoing CTE Allocation (Add on) • Maintenance of Effort (Regular WPU)

17. State Funding – Maint of Effort • 9-12 CTE ADM X WPU Value (–) Indirect Costs • Compared to CTE Expenditures from Regular WPU shown in Annual Program Report (APR) • 7-8 Grade Programs? • Tab 10 – FY 06 Illustration

18. Annual Program Report (APR) • 669,329 (Total Expenditures) • Add-on, Set Aside excluding TLC WBL CG • Federal • TLC (6901), WBL (6902), CG (6903) • Actual Expenditure (Column 5)

19. Updates to Ongoing Allocation • Ongoing Allocation • Initial Estimate – March • September Update • Mid-year Update (Jan) • Final (March) • Maintenance of Effort • Preliminary – Sept • Update – March • Final - January

20. Program Approval –3 StagesCraig Stoker • PATI – Annual Membership Reporting • Teacher Licensing & Assigning • Teacher/Course/Membership Reporting • State Specialist Approval • Membership Audit • Annual Report • On-site Review

21. Teacher Qualifications (CACTUS) • CACTUS – by Nov 15th • Licensed to Teach • Secondary Education • CTE Program Specific • Endorsement • Assignment

22. Teacher, Course, Membership (PATI) • (Program Approval for Technical Instruction) • School • Reporting School • Taught School (ATC, College?) • Teacher – CACTUS Links • Course (Approved CIP Code) • Enrollment • Membership (9-12 or 7-8) • PATI Reports

25. Reporting Issues • Jeff McDonald • jeffrey.mcdonal@schools.utah.gov • 538-7657)

26. Membership Audits • Teacher Roll Books • Teacher Name, CIP, Course, Term, Period, Grade • List of Coding used (including Local Board definition of unexcused absence) • Entry and exit dates • Membership and attendance summarized at the end of each course by student and course • 10 day Rule • Teacher’s signature

27. Membership Audits - Common Errors • 10 Day Rule • No Teacher’s Signature • Missing information (CIP Code, Course title, grade, etc.) • Double entry of students • Course information in PATI incorrect • Block Schedules vs year end reporting

28. Audit Issues • Making sure PATI Reports are Accurate • Compare Educator Listing to Printed Rolls • Verify School Days Table in Relation to Local SIS Membership Calculation for Upload (Critical for A/B Schedules) • Making sure Rollbooks reflect actual membership • Print Rolls After all Teacher Changes • Encourage Teachers to Identify Discrepancies in Rolls

29. Program Approval –3 Stages • PATI – Annual Membership Reporting • Teacher Licensing & Assigning • Teacher/Course/Membership Reporting • State Specialist Approval • Annual Report • On-site Review

30. Program Approval - Annual Report Process • Notice to teachers • Teacher enters evaluation data • Completed by October 15th • Report to CTE Directors of missing reports • Follow up to get all reports • Summary Report from USOE • Follow up with schools as needed

31. Program Approval –3 Stages • PATI – Annual Membership Reporting • Teacher Licensing & Assigning • Teacher/Course/Membership Reporting • State Specialist Approval • Annual Report • On-site Review

32. Program Approval - On-Site Review Process • 6-Year Cycle • Communication with School • Letter to Principal from USOE • Explanation by CTE Director or Coord • Evaluation • Instructor Self Evaluation • State Specialist On-Site Evaluation • Civil Rights Team On-Site Evaluation (if applicable) • Feedback/Improvement • Summary Report • Improvement Plan • Continuous Improvement and Follow Up