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Editors & Webmasters

Editors & Webmasters. District Convention 2017. Teryn Ngo, District News Editor Deidra Dilworth, District Technology Editor. Overview of Position. Who are you? What do you do for Key Club?. Editors Roles. News Editor Write/curate newsletters articles highlighting events Publicize

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Editors & Webmasters

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  1. Editors & Webmasters District Convention 2017 Teryn Ngo, District News Editor Deidra Dilworth, District Technology Editor

  2. Overview of Position Who are you? What do you do for Key Club?

  3. Editors Roles News Editor • Write/curate • newsletters • articles highlighting events • Publicize • Key Club projects • Online • School • Send articles and visuals • Division • District • Technology Editor • Maintain/Update • CyberKey • Newsletters • Articles/visuals • Infographics • Polls • Social Media • Twitter, Facebook, Instagram, etc. • Promote Graphic Standards • Online • School

  4. Title • Insert text here #justeditorthings

  5. Making Publications Compiling, editing, and promoting news item

  6. Getting Started Programs • Microsoft Publisher, Word • Adobe InDesign, Photoshop, Illustrator • Others: Canva, Serif PagePlus, QuarkXPress What to Include • Messages from president/LTG/yourself • Educational features • Club, Division, District, & International Updates • Service projects, past & future • Editorials, member recognition

  7. Promoting Publications Build Relationships • Keep in close contact with your club officers and your Lieutenant Governor • Reach out to faculty and Kiwanians • Publicize at events/DCMs • Give credit where it is due Distribution • Use up your space and keep file sizes low! • Decrease resolution of images • Keep text clickable, links intact

  8. Newsletter Anatomy 2. Education articles & features • Lt. Governor, President, • & Editor Messages Division 28 West The Seamonkey Story Division 16 East The Koalaty Times 3. Club, Division, District & International Updates Division 35 East Division 22 Hikina The Mano Mo’olelo Glen. A Wilson Key Club Seals N’ Service

  9. Newsletter Anatomy Cont. 4. Service Projects 6. Contact Info 5. Recognition Division 30 South The Yellow Pages Division 7 South The Monster’s Ink Division 4 West Dragon Daily Division 19 South The Beastie Bulletin

  10. Articles What gets featured in the District Newsletter?

  11. Who, What, When, Where, Why, How • Examples: CyberKey & District Newsletter, Key Club Magazine • What happened, and why should I care?

  12. Bee Creative! • Quotes from Kiwanis Family or members of the community present at event • Videos, poems, other forms of literature Quality > Quantity

  13. Visuals Valuable visuals of service

  14. Visual Criteria • Who, What, When, Where, Why, How • If featuring service, show faces & hands in action • Choose from quality, in-focus visuals • Examples: CyberKey and District Newsletter

  15. District Submission Deadlines (Division News Editor) • Minimum 3 Articles & 3 Visuals • 15th of every month before 6:00pm • cnh.article@gmail.com , cnh.visuals@gmail.com • Division Newsletter • 20th of every month before 6:00pm • cnh.newsarchive@gmail.com

  16. Websites The main platform for information

  17. Websites • Create/Maintain a Club or Division Website • Websites should serve as the main platform of information for the members • Post and update frequently to increase interactivity

  18. Websites Recommended Sites to Use: • Do NOT use: • All business should be conducted through more professional mediums such as the following sites: Wix, Weebly, Squarespace

  19. Websites • WHAT TO INCLUDE: • CLUB CALENDAR • Promotes service events • Allows easier access for members to get information • KEEP AN ARCHIVE • Future officers may access and refer to past projects and information • USE GOOGLE SPREADSHEETS • Allows members to see their hours progress

  20. Websites • FOR MAINTENANCE: • Make sure to compress files • Large files increase bandwidth and ultimately causes slow loading • Use Widgets! • Software gadgets used to provide interactive content • Examples: • Calendars, Polls, Photo Galleries etc.

  21. Social Media Key Memories, Key Frames, Key Club

  22. Social Media WHAT TO USE: EXAMPLES • Facebook, YouTube, Tumblr, Instagram, Pinterest, & Twitter PURPOSE & BENEFITS • Post reminders, events, and announcements to share • Provides members with more common medium to receive updates • Acts as a means of archive

  23. Social Media • SOFTWARE TO UTILIZE: • REMIND • Send reminders and announcements to your whole club at once • GOOGLE FORM • Allows people to access and gain information from members via surveys • DROPBOX • Allows easier access for sharing files. AKA parental forms/waivers • ADOBE ACROBAT • Create fillable PDFs, Essentially allows easier completion of needed forms

  24. GENERAL TIPS Guide to Success

  25. GENERAL TIPS 2 1 3 4 Improve your club’s organization Take advantage of emails Join Google reflector for Editors Educate Members • Show members Technology SafeKEY • Teach them what is appropriate and what is not

  26. WHY GRAPHIC STANDARDS? The importance of brand recognition

  27. CNH|KEYCLUB

  28. CNH|Key Club

  29. Resources Helpful resources, tools, and programs

  30. HELP! I don’t know what to do! • Google Officer Reflector Groups • tinyurl.com/AllEditors • tinyurl.com/DivisionNewsEditors • Email the District Editors • cnhkc.dne@gmail.com • cnhkc.dte@gmail.com • TIP: Screenshots of your helpful emails may be inserted into award applications.

  31. CyberKey • cnhkeyclub.org > Officers > Editor • Club Contest Guidelines • Key Club Brand Guide • Ask your officers • Clarify your duties (President, Lt. Governor) • Get trained by your predecessor • BEE inspired! • Examples in the District Newsletter, ISSUU, Pinterest, Behance

  32. smallpdf.com

  33. TIPS & TRICKS • SAVE OFTEN (back up your files) • Set soft deadlines (the 48 hour rule) • Remind Frequently ( make it easy) • Set firm expectations (of yourself, too) • Divide up your work • BEE-lieve in your self!

  34. ? ? Questions? Comments? Concerns? Go for it!

  35. Acknowledgements The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years. Mark Ubongen, 2012-2013 District News Editor Kelly Chan, 2013-2014 District News Editor Kevin Chu, 2014-2015 District News Editor Tina Bui, ,2015-2016 District News Editor Teryn Ngo, 2016-2017 District News Editor Deidra Dilworth, 2016-2017 District Technology Editor

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