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China Customs Manifest Management System

China Customs Manifest Management System. February 2009. Legal Provisions. Regulation No.172 for the manifests management of export and import transportation of China Released by China Customs on 28 March, 2008 Based on the WCO SAFE Framework of Standards Total: 5 chapters, 39 clauses

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China Customs Manifest Management System

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  1. China Customs Manifest Management System February 2009 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  2. Legal Provisions • Regulation No.172 for the manifests management of export and import transportation of China • Released by China Customs on 28 March, 2008 • Based on the WCO SAFE Framework of Standards • Total: 5 chapters, 39 clauses • Chapter 1 General rule, include 1st to 7th clauses • Chapter 2 Managing of import manifests, include 8th to 19th clauses • Chapter 3 Managing of export manifests, include 20th to 29th clauses • Chapter 4 Managing of manifests changing, include 30th to 33rd clauses • Chapter 5 Define, include 34th to 39th clauses Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  3. Technical Specifications Data format: Principles and standards based on the WCO Data model V2.0 of WCO XML message format Bulletins: Bulletin No.54: for Manifest data element, released on Aug 2008 Bulletin No.80: for Aircraft & Flight data element , released on Nov 2008 Bulletin No.81: for Shipment message definition,released on Nov 2008 Bulletin No.88: for Aircraft FLT Dynamic message, released on Dec 2008 Bulletin No.97: other issue for data submitting, released on Dec 2008 Bulletin No.101: Registration, released on Dec 2008

  4. Remark for Technical Specifications • The China Customs manifest system does not accept IATA IMP standard SITA message (FFM, FHL, FWB…etc). The data elements in the manifest system are build around IATA IMP standard/specification. Hence Data elements were not classified or requested by IATA IMP will not be required by the new manifest system. An interface is mandatory for interpreting SITA message. • Data connections: It varies at each different Customs District in China. Connection can be made via 2 different portal, using 2 types of connection: • Portal: E-port China Customs Information Center • Type: Internet (Client terminal) Smart Mailbox

  5. Time Table • Implementation date 1st January 2009 • 2 steps: • Grace period: January 1st to June 30th 2009 • Mandatory implementation: July 1st 2009 onward Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  6. Airfreight Import Procedure 4 hrs Before Aircraft take off or 4 hrs before it arrive at destination Aircraft Arrive In side the warehouse Shipment transfer to warehouse FLT Plan. Accept booking from forwarder, generate MAWB info. Carrier Forwarder generate distribution request Forwarder Aircraft Registration/ Advance FLT Dynamics/ Original Manifest Booking with Carrier, accept shipper info, generate HAWB info GHA / Terminal Rejection unloading Confirmation report for FLT Dynamic Distribution request Customs approval GHA process the shipments, generate tally report Matching M/HAWB Rejection unloading Inversion input Original manifest Tally report Normal/ Irregularities Customs Distribution request/ Tally report Aircraft Registration/ Advance FLT Dynamics/ Original Manifest Tally Report Confirmation report for FLT Dynamic, Customs supervision unloading Tally report Customs inspection & clearance Normal/ Irregularities Shipment Storage area Customs Bonded Area Customs inspection & clearance Shipment arrival report, Forwarder process Verification Customs Broker According to consignee’s instruction generate custom declaration After Customs’ inspection/ Clear process the shipments After Customs’ inspection/ Clear process the shipments Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  7. Business Process: Import Into China Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  8. Import business process • Airlines should inform Customs the estimated flight arrival time before they transfer the data of original manifest. • Airlines or GHA (party responsible for transfer the manifest) should transfer the electronic data of original manifest to Customs • The messages include the key data and supplementary data • The message will be sent to Customs via the airlines system, e-port, or other EDI system • Time limit ： • The key data, if the flight duration is less than 4 hours, the data of manifest should be transferred prior to aircraft take off. If the flight duration is more than 4 hours, the data of manifest should be transferred 4 hours before aircraft’s arrival at the first destination port within China customs territory. • The supplementary data, before the cargo or goods arrive the destination. Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  9. Import business process – continue 3 Import dispatch arrival report • GHA/ Terminal operator should provide import dispatch arrival report within 2 hours when cargo and goods are sorted in the (level 2) custom boned warehouse 4. Import tally report • Ground Handling Agents should provide electronic cargo tally report within 6 hours after import cargo and goods are offloaded 5. Import Cargo Dispatching Request • The Dispatched cargo information should be sent to Customs by electronic data • Dispatched cargo and goods should be shipped with the permission and under the supervision of Customs • Freight forwarders should send electronic tally report to Customs within 2 hours after dispatched cargo are sorted 6. By submitting the import tally report / dispatched cargo or goods information, the Customs will finally verify and release the cargo Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  10. Import business process – Remark • For inbound flights, the original manifest must be provided by the airlines / GHA including both MAWB and HAWB information. • Aircraft registration and flight dynamic RFS (road feeder service) including trucking, shipping, etc, are required to register the same as airline flight. The inbound international shipment transferring to domestic location on a domestic flight is required to be under customs bond. Thus, aircraft operating such domestic flights also need registration Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  11. Air transport Export Procedure Before Loading the Aircraft 30 Mins Before Aircraft Loading Aircraft Departure Carrier Accept booking from forwarder, generate MAWB info. Load Plan Forwarder Feed back Booking with Carrier, accept shipper info, generate HAWB info Loading Instruction Rejection for loading Export Declaration Manifest GHA Follow dispatch plan, generate FLT Dynamic After loading, generate the Tally Report Matching Master & House AWB Feed back Dept Dynamic Normal shipment/ Irregularities Tally Report Customs Export Declaration Manifest & Shipment Arrival Report Tally Report Departure Dynamic & Loading Instruction Customs inspection & clearance Customs Bonded Area Customs inspection & clearance Customs Clearance granted, Declaration slip Signed Customs Bonded Area receive the shipments, generate shipment Arrival Report Verification Customs Broker According to shipper’s instruction generate custom declaration After Customs’ inspection/ Clear process the shipments Customs Broker process the declaration slip Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  12. Business Process: Export from China Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  13. Export business process 1. Airlines or Freight forwarders should transfer the export declaration manifest • the key data should be transferred to Customs before applying for customs clearance • the supplementary data should be transferred 4 hours in advance of loading 2. Shipment arrival report • Ware house operator should send electronic shipment arrival report to Customs following export shipment arrival at the the custom boned warehouse. • Following submission of the report, the shipment is ready for Custom Inspection and clearing process for export. 3. Loading instruction should be transferred to Customs 30 minutes in advance of loading start Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  14. Export business process – continue 4. Airlines should inform Customs the aircraft departure time, 2 hours in advance of aircraft take-off 5. Airlines shall apply for Custom clearance after loading of the cargo is finished. Then with the approval from the custom authority, the aircraft is ready for departure 6. GHA or warehouse operator should provide electronic cargo export tally report within 6 hours after the aircraft departure 7. Customs shall compare the loading instruction with export tally report. For non-matching cases, Custom will inform the airlines electronically. The airlines shall report to the Customs the reason of non-matching within 48 hours after loading is finished Customs will also compare the aircraft manifest with custom clearance request. For non-matching, Custom will inform the airlines electronically. Report for the reason of non-matching shall be submitted by the airlines within 24 hours to the Customs after custom clearance Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  15. Export business process – Remark • For outbound flights, HAWB included in the Export declaration manifest can be provide by forwarders. If the forwarders cannot provide such information, the airlines must provide the HAWB info to Customs. • For the same flight, HAWB information can be submitted from different data sources. Airlines can change the data submitted via proper channel before deadline. Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  16. Q & A: e.g: Q: In the Custom bulletin 101 state airlines must register with the customs. If an airline operates with several branches in china, does each branch need to do the registration individually? A: The Chinese Customs use one registration policy, airlines only need to register at one location then is shared across the whole country /all custom district.

  17. How to get information? Help desk • Contact IATA China / NA Regional office • Contact IATA Head quarters Website • Access China Customs website to get up to the information http://www.customs.gov.cn/publish/portal0/ China Customs Hot-lines: • For all technical issues, 2 hotlines has been setup for assistance. ·          + 86 10 - 6519 5656 China Custom Information Center ·          + 86 10 - 8519 3355 China Custom General Administration Information Center • Airlines & Agents can also contact their local Custom district （department of Customs Control and Inspection） for more information Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

  18. Thank You ! Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION

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