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Alumni Research

Alumni Research. Finding your alumni and keeping track of them Alisa Martorano Alumni Relations Director Resurrection College Prep High School. Alumni… how do we find them?. How many schools have a database with at least all the names of your alumni? How many have partial lists?.

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Alumni Research

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  1. Alumni Research Finding your alumni and keeping track of them Alisa Martorano Alumni Relations Director Resurrection College Prep High School

  2. Alumni… how do we find them? • How many schools have a database with at least all the names of your alumni? • How many have partial lists?

  3. Data Collection & Management • Clean, searchable, up-to-date data on your alumni is critical to maintaining relationships. • Off-Line and On-Line Processes to help you collect and manage data.

  4. Where do you start? Start by knowing who you are looking for and filling in the blanks. • School Records: • Class Lists • Permanent Records • Parish Records: • Past Bulletins • Graduation Announcements • Parishioner Files

  5. Get the word out Make Connections: • Current Parents who are alumni • Alumni Parents who keep in touch with everyone • Bulletin/Newsletter Articles • Enlist Class Reps that are “in charge” of updating the school on the where abouts of their classmates • Have a place on your website where alumni can update their information.

  6. Get the word out

  7. Get the word out • Door Prize Raffles • Everytime we have guests in our building I have a “door prize raffle” • Contact other schools your alumni may have attended • Talk to you Faculty - Who still keeps in contact with alumni?

  8. US Mail • Returned Mail – make sure you are updating your database. • Mail Houses or other services can run your list through the NCOA (National Change of Address) database • Gives you a list back that provides you with updated information on people who have recently moved and changed their addresses

  9. Finding Alumni On-Line

  10. Gathering E-Mails • Have a contest for alumni and parents to collect people’s e-mails or contact information • On the bottom of your e-mails always have an option where the alumni can “forward to a friend.” • Include a link on your e-mails where alums can update their info.

  11. Finding Missing Alumni • Where can I look on-line? Find & Connect with Alumni via on-line communities: • Great for reconnecting and finding out business information • New Graph Search • Search by School attended

  12. Finding Missing Alumni • Where can I look on-line? Free On-Line Search Engines: • Whitepages.com • Zabasearch.com The more information you know about someone, (spouse name, age/year of birth, city they live in) the better your chances for a match.

  13. 3rd Party Tools • Where can I look on-line? • AlumniFinder.net • Harris Connect • Takes your lists and contacts alumni to get updated contact information to put together a directory of your alumni • Prospecting Tools – once you know who your alumni are and want to find out more about them – wealth screening • Wealth Engine • Target Analytics / Blackbaud Analytics

  14. Databases • You have data – now what? How do I keep track? An Alumni Database is essential to your success! • Excel • eTapestry • Sage • PDS • Raiser’s Edge

  15. Getting it done • Let’s face it – we don’t have full-time Researchers or Database Administrators on our staff • Research and Updating your Alumni Records can be overwhelming • Enlist Volunteers • Class Reps • Set a Goal • # of new names entered a week • Work on research for a specific number of hours a week

  16. Questions? Feel free to contact me: Alisa Martorano Resurrection College Prep High School 773.775.6616 Ext 142 amartorano@reshs.org

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