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IT Advisory Committee

IT Advisory Committee. April 27, 2006. Agenda. BlazerNet Portal project status report Terry Tatum Student System update Sheila Sanders Grants.gov update Kevin Canada WebCT Vista courses for summer Karen Shader Telecampus update Karen Shader

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IT Advisory Committee

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  1. IT Advisory Committee April 27, 2006

  2. Agenda • BlazerNet Portal project status report Terry Tatum • Student System update Sheila Sanders • Grants.gov update Kevin Canada • WebCT Vista courses for summer Karen Shader • Telecampus update Karen Shader • Report on Spam Blocking Landy Manderson • BlazerID and e-mail Landy Manderson

  3. BlazerNET Portal project status report • Terry Tatum

  4. BlazerNET • Organizational Planning meetings held • Process of discussion and planning ongoing • Lots of good feedback we are evaluating • Work defining scope continuing • Defining phases • Policy and guidelines review and development • Learned much from recent Sungard conference • Ambitious plans • Lessons learned from colleagues • Next Month • Proposed Phase I for approval • Sample content layout

  5. Introducing the New Graphic Layout

  6. Student System update • Sheila Sanders

  7. ProjectTimeLine - Year 1

  8. ProjectTimeline - Year 2

  9. Current Areas of Focus

  10. User Acceptance Test (UAT) • Recruitment and Admissions acceptance test scheduled for May 15th • Advancement acceptance test scheduled for July 17th • Focus will be on: • Testing business processes • Verifying conversion of legacy data • Verifying interfaces, modifications, and reports

  11. Grants.gov update • Kevin Canada

  12. OGCA Federal Grants Processing • New Federal requirements dictate that funding requests to agencies must be electronically delivered • Grants.gov is the location for posting • Registration with Grants.gov “Commons” by investigator is required • Submissions must be “packaged” using commercial product (PureEdge), available at no charge, either as a download (Windows) or through a publicly accessible Citrix server (non-Windows) • Grants.gov will not support digital signatures on submitted items. These must be managed at the institutional level, and may be audited

  13. UAB OGCA Adapts to Grants.gov • Active Grants.gov training effort underway • Emphasizing the changes for both how investigators prepare applications and how they submit them • Major issues: • Applications must be consistent and completed strictly according to instructions; NIH submissions for example, are assessed electronically, and rules are inflexible • Investigators must adapt to new timetables, meaning that they must leave themselves 10-14 days for submissions to be approved by OGCA (no more “get it to FedEx by 8!”) • Submission process can be very tedious, sometimes; first round at other institutions to 8 attempts and close to 16 days • See http://www.uab.edu/ogca/grants.gov/ to view more information

  14. UAB IT adapts to Grants.gov • Customer Services • Orienting to support PureEdge desktop deployment • Developed documentation and articles on how to install • Assisting OGCA with Citrix use

  15. UAB IT adapts to Grants.gov • TUCC • Developing an enhanced “DropBox” to support submissions to OGCA • Features: • Web-based document submission and tracking • “Delegates” to allow multi-user document management • Notifications to PIs and OGCA for submissions, resubmissions and final reviews • To go live in May

  16. OGCA Grants.Gov Dropbox Grants Listing Page – New Investigator

  17. OGCA Grants.Gov Dropbox Creating a new Grant Definition for the Dropbox

  18. OGCA Grants.Gov Dropbox Grants Listing Page – After items are added

  19. OGCA Grants.Gov Dropbox Uploading files to the Dropbox – Step 1

  20. OGCA Grants.Gov Dropbox Uploading files to the Dropbox – Step 2

  21. OGCA Grants.Gov Dropbox Uploading files to the Dropbox – Step 3

  22. OGCA Grants.Gov Dropbox Overwriting a file in Dropbox

  23. OGCA Grants.Gov Dropbox Marking Grant Files as Ready for Review

  24. WebCT Vista courses for summer • Karen Shader

  25. Final Preparation for Summer ’06 Classes Begin May 10 • Change links on UAB websites • http://www.uab.edu/academiccourses • Communicate to Faculty, Students and TIM Group • Requirements for desktop/lab preparation: • Browser (Java 1_5 and above) • IE 6 up-to-date • Plug ins installed • Microsoft Office up-to-date

  26. Milestones • Fall 06 - ITIT will retire Campus Edition and Blackboard server for academic courses • Fall 07 - Majority of UAB courses use blended approach to learning and WebCT Vista

  27. Telecampus update • Karen Shader

  28. Telecampus • University of Alabama System - Chancellors Office • Common web presence for UAB, UA, UAH • Browse on-line courses and programs • Enter on-line courses

  29. Quick Link at:http://students.uab.edu/academics

  30. Report on Spam Blocking • Landy Manderson

  31. Report on Spam Blocking • As scheduled, spamblocking enabled by default for all users on March 26 (except those who opted out). • Since April 1st: • 3.9 million incoming e-mails which exceeded the threshold were discarded outright. • 4.5 million messages not delivered to individual recipients. • 5 out of 8 incoming messages discarded. • Spam Reduction Team will continue to investigate mechanisms to further reduce junk mail, and bring proposals forward for review and comment.

  32. BlazerID and e-mail • Landy Manderson

  33. BlazerID and e-mail • E-mail address listed in Electronic Phonebook is used for @uab.edu forwarding. • Also used for: • Reports, notices, alerts from Adminsystems (Oracle HR/Finance, Effort Reporting, Student System, Research) • Class e-mail service • Notifications about service improvements and interruptions • Departmental, School-wide, Campus-wide announcements • eReporter (coming in June) • Many services require use of e-mail to its users in order to function effectively. • Most services therefore disallow access by users who do not have an e-mail address listed in the Phonebook. • This is not a new requirement! Discussing it today because of recent questions. • New BlazerID cannot be created without setting up a central Exchange mailbox, or specifying a legitimate forwarding address. • However, if forwarding address later comes back as no longer valid, it is removed from the Phonebook – which disables most access for the BlazerID. • Access can be re-established by requesting central Exchange mailbox, or setting new forwarding address.

  34. Uab.edu domain 20th anniversary • Landy Manderson

  35. UAB.EDU domain anniversary Domain Name: UAB.EDU Registrant: University of Alabama at Birmingham Birmingham, AL 35294-2070 UNITED STATES Contacts: Administrative Contact: Heather White heatherwhite@uab.edu Technical Contact: Landy Manderson landy@uab.edu Domain record activated: 08-May-1986 Domain record last updated: 09-Nov-2005 For comparison, check out http://www.jottings.com/100-oldest-dot-com-domains.htm (Alabama and Auburn were registered in May 1988.)

  36. 1. 15-Mar-1985 SYMBOLICS.COM 2. 24-Apr-1985 BBN.COM 3. 24-May-1985 THINK.COM 4. 11-Jul-1985 MCC.COM 5. 30-Sep-1985 DEC.COM 6. 07-Nov-1985 NORTHROP.COM 7. 09-Jan-1986 XEROX.COM 8. 17-Jan-1986 SRI.COM 9. 03-Mar-1986 HP.COM 10. 05-Mar-1986 BELLCORE.COM 11= 19-Mar-1986 IBM.COM 11= 19-Mar-1986 SUN.COM 13= 25-Mar-1986 INTEL.COM 13= 25-Mar-1986 TI.COM 15. 25-Apr-1986 ATT.COM 16= 08-May-1986 GMR.COM 16= 08-May-1986 TEK.COM 18= 10-Jul-1986 FMC.COM 18= 10-Jul-1986 UB.COM 20= 05-Aug-1986 BELL-ATL.COM 20= 05-Aug-1986 GE.COM 20= 05-Aug-1986 GREBYN.COM 20= 05-Aug-1986 ISC.COM 20= 05-Aug-1986 NSC.COM 20= 05-Aug-1986 STARGATE.COM 26. 02-Sep-1986 BOEING.COM 27. 18-Sep-1986 ITCORP.COM 28. 29-Sep-1986 SIEMENS.COM 29. 18-Oct-1986 PYRAMID.COM 30= 27-Oct-1986 ALPHACDC.COM 30= 27-Oct-1986 BDM.COM 30= 27-Oct-1986 FLUKE.COM 30= 27-Oct-1986 INMET.COM 30= 27-Oct-1986 KESMAI.COM 30= 27-Oct-1986 MENTOR.COM 30= 27-Oct-1986 NEC.COM 30= 27-Oct-1986 RAY.COM 30= 27-Oct-1986 ROSEMOUNT.COM 30= 27-Oct-1986 VORTEX.COM 40= 05-Nov-1986 ALCOA.COM 40= 05-Nov-1986 GTE.COM 42= 17-Nov-1986 ADOBE.COM 42= 17-Nov-1986 AMD.COM 42= 17-Nov-1986 DAS.COM 42= 17-Nov-1986 DATA-IO.COM 42= 17-Nov-1986 OCTOPUS.COM 42= 17-Nov-1986 PORTAL.COM 42= 17-Nov-1986 TELTONE.COM 42= 11-Dec-1986 3COM.COM • 50= 11-Dec-1986 AMDAHL.COM • 50= 11-Dec-1986 CCUR.COM • 50= 11-Dec-1986 CI.COM • 50= 11-Dec-1986 CONVERGENT.COM • 50= 11-Dec-1986 DG.COM • 50= 11-Dec-1986 PEREGRINE.COM • 50= 11-Dec-1986 QUAD.COM • 50= 11-Dec-1986 SQ.COM • 50= 11-Dec-1986 TANDY.COM • 50= 11-Dec-1986 TTI.COM • 50= 11-Dec-1986 UNISYS.COM • 61= 19-Jan-1987 CGI.COM • 61= 19-Jan-1987 CTS.COM • 61= 19-Jan-1987 SPDCC.COM • 64. 19-Feb-1987 APPLE.COM • 65= 04-Mar-1987 NMA.COM • 65= 04-Mar-1987 PRIME.COM • 67. 04-Apr-1987 PHILIPS.COM • 68= 23-Apr-1987 DATACUBE.COM • 68= 23-Apr-1987 KAI.COM • 68= 23-Apr-1987 TIC.COM • 68= 23-Apr-1987 VINE.COM • 72. 30-Apr-1987 NCR.COM • 73= 14-May-1987 CISCO.COM • 73= 14-May-1987 RDL.COM • 75. 20-May-1987 SLB.COM • 76= 27-May-1987 PARCPLACE.COM • 76= 27-May-1987 UTC.COM • 78. 26-Jun-1987 IDE.COM • 79. 09-Jul-1987 TRW.COM • 80. 13-Jul-1987 UNIPRESS.COM • 81= 27-Jul-1987 DUPONT.COM • 81= 27-Jul-1987 LOCKHEED.COM • 83. 28-Jul-1987 ROSETTA.COM • 84. 18-Aug-1987 TOAD.COM • 85. 31-Aug-1987 QUICK.COM • 86= 03-Sep-1987 ALLIED.COM • 86= 03-Sep-1987 DSC.COM • 86= 03-Sep-1987 SCO.COM • 89= 22-Sep-1987 GENE.COM • 89= 22-Sep-1987 KCCS.COM • 89= 22-Sep-1987 SPECTRA.COM • 89= 22-Sep-1987 WLK.COM • 93. 30-Sep-1987 MENTAT.COM • 94. 14-Oct-1987 WYSE.COM • 95. 02-Nov-1987 CFG.COM • 96. 09-Nov-1987 MARBLE.COM • 97= 16-Nov-1987 CAYMAN.COM • 97= 16-Nov-1987 ENTITY.COM • 99. 24-Nov-1987 KSR.COM • 100. 30-Nov-1987 NYNEXST.COM

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