Unit 4 Meeting arrangements

1. Unit 4 Meeting arrangements Task 5: Agenda Composition 拟写会议议程表

2. PRACTICAL WRITING Agenda 议事日程是一个正式会议的固定程序，包括：主持人宣布开会、点名、宣布上次会议记录、与会者发言、讨论新的工作、决定下次工作日期、会议结束等。会议程序应和会议通知同时发送给将要出席会议的有关人员。

3. PRACTICAL WRITING Agenda Most meetings have an agenda. For a formal meeting, this document is usually circulated in advance to______________. For an__________________, the agenda may be simply a list of the points that have to be dealt with. The purpose of an agenda is to ____________________and________________________. The agenda for a formal meeting must be organized in logical order. all participants informal meeting speed up the meeting keep everyone to the point

4. PRACTICAL WRITING Agenda • Often the agenda shows not only the topics but the meeting’s function regarding each topic (“to receive…”，“to report on…”，“to confirm…”，“to approve…”，etc.). All items on which a decision is to be taken should appear on the agenda, which would usually have this format: • Minutes of previous meeting • Matters arising • Items • Any other business (AOB)

5. New Words: • broadcast • chamber • legislative • council • deputy • issue • secretariat • 广播 • 议事厅 • 立法的 • 理事会 • 代理人 • 问题 • 书记

6. Sample 1 Agenda Leg Co Panel (委员会) on Information Technology and _____________ Meeting on Tuesday, 10 October 2007, at 12:30 p.m. In the ________ of the __________ Council Building Agenda I. Election of Chairman and ________ Chairman II. Schedule of meetings for next meeting III. Discussion items for next meeting List of ______ to be considered List of follow-up actions IV. Any other business Legislative Council ___________ 7 October 2007 Broadcasting Legislative Chamber Deputy issues Secretariat

7. Sample 2 Marketing Department meeting, to be held on Tuesday, Feb. 26, 2006 at 3:30 p.m. in the Conference room.

8. Sample 2

10. Sample 1 Question How many Items are there at the meeting? Who will give an apology at the meeting? Why? When will the meeting be held? What matters are there from the minutes? When will the next meeting be held?

11. Write an agenda according to the given information Exercises

12. Management Meeting • Date: Time: • Place: • Agenda • Call the roll （点名） • _______________________（总经理发言） • Reports • a._________________ (市场经理） • b._________________ (销售经理） • c._________________ (财务主管） • 4. Business of the meeting • a.________________________________________ (交流上一度的市场信息） • b._________________(促销计划） • 5. AOB （Any other business) • 6. Adjournment (休会） Speech made by the general manager Market Manager Sales Manager Financial Director Exchange market information of the last quarter Promotion plan

13. Thank You !