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CalJOBS SM Phase IB

CalJOBS SM Phase IB. Countdown to Launch. The Method to the Madness. Critical Modules (Phase IB) . Base Functionality ETPL Implemented December 2013 Workforce Investment Act (WIA) Case Management California Specific Functionality Co-Enrollment Participant Grant Codes

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CalJOBS SM Phase IB

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  1. CalJOBSSM Phase IB Countdown to Launch

  2. The Method to the Madness

  3. Critical Modules (Phase IB) Base Functionality • ETPL Implemented December 2013 • Workforce Investment Act (WIA) Case Management California Specific Functionality • Co-Enrollment • Participant Grant Codes • Local Grant Codes • Cash Draw • WARN

  4. CalJOBSSM de Mayo Schedule

  5. Key Schedule Decision Dates/Milestones • 1st Decision Point – April 11, 2014 • Decision to move forward with Mock Go Live! • 2nd Decision Point – April 25, 2014 • Decision to Go Dark & Start FINAL Data Conversion! • 3rd Decision Point – May 4, 2014 • Final decision to “Launch”

  6. Pre-Launch Activities • Pre-Implementation • Read-Only Access to JTA • Account/Privilege Group Set-Up • Communication (e.g., Information Notices, System Maintenance Pages) • Intensive Training (both internal and external) • Mock Go Live (week of April 14th)

  7. Other Activities • Decision to Go Dark (April 25) • Both JTA and CalJOBSSM– Neither will be available! • Go Dark Period (April 26 – May 4) • DataConversion • FinalQualityAssurance Testing • Final Go Live Decision (Sunday, May 4)CalJOBSSM de Mayo Eve • Transition to VOS Version 14 in August/September 2014 (Tentative)

  8. CalJOBSSM System Users • Who will be using CalJOBSSM? • 21 Local Areas (Early Adopters) Transition May 5(5 are current VOS customers) • 8 Local Areas Transitioning at Various Points in Next Program Year (all 8 are current VOS Users) • 10 undecided (either if or when) • All Non-Local Area WIA Subgrantees • All EDD Staff • 6 Local Areas Have Chosen to Instead Exercise the “privilege” of Daily Uploads (Note: only two have formally notified EDD of this intention).

  9. This Isn’t Your Dad’s JTA or VOS CalJOBSSM Training Website • Cash Draw (CA Specific) • Co-Enrollment (CA Specific)

  10. State Cash Draw View

  11. Subgrantee Cash Draw View

  12. Co-Enrollment

  13. Data Access & Reporting • Who was Surveyed • 49 LWIAs • Who Responded • 38 LWIAs • How Surveyed • Survey Monkey • Who Participated in Solution Development • CWSN Policy Committee • Geographic Solutions Inc. • LA County • Mike Agostinelli and Team • SETA • Ed Proctor and Team

  14. Local Data Access Survey Report Frequency of Daily Report Cycle WIA Data Process Outside JTA System

  15. Local Data Access Survey Report Manual and Automated Report Need for Daily Data Updates

  16. Local Data Access Survey Report Existing Standard Performance Report Demand for Ad-hoc Reporting

  17. Local Data Access Survey Report Use of Contract Agencies: Access to Custom Reports, Regularity, and Distribution Methods

  18. Local Data Access and Reporting Los Angeles County - Community and Senior Services (LACSS)

  19. Reminders April 22, 2014 Final Submissions April 18, 2014 Final Submissions • WIA Case Notes for Conversion • JTA Participant and Expenditure Data • Invoicesfor Non-WIA Funds (WSIN13-54) April 25, 2014 (Noon) Final Submissions • Cash Requests • ETPL Registrations April 25, 2014 • JTA “Read Only” • Go Dark (CalJOBSSM April 27- May 4, 2014 ) – JTA Read-Only, CalJOBS Down • Complete Training Prior to May 5, 2014

  20. Resources • CalJOBSSM Resources for Workforce Partners Web page • CalJOBSSM Live/Training Websites • CalJOBSSM Help Desk • EDDCalJOBSAdmin@edd.ca.gov • Directives and Information Notices • Regional Advisors

  21. CalJOBSSMPhase 1B

  22. Questions/Answers Thank You!

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