House Meeting May 5 th , 2004

1. 2004 Sidney Pacific House Meeting May 5th , 2004 Graduate Residence

2. Agenda • S-P History/Philosophy • Service Awards • Housemasters’ welcome • Board of Trustees nomination • Your new House Council • Housing • Open floor • D-e-s-s-e-r-t

3. Service Awards

4. Founding Philosophy • Offer convenient housing: location & commuting to campus • Create a high quality, safe and dynamic residential environment which supports students’ personal, social, and educational development • Foster a sense of community within the residence • Allow for formal and informal student, faculty and staff interaction • Support student responsibility in the development and governing of residences

5. Our Mission To establish the infrastructure and initiate the programs that best engage the residents of Sidney-Pacific within the dormitory and MIT communities as friends, neighbors, students, scholars, professionals, and citizens.

6. New & Old SPEC Spec Elections Orientation

7. Anita 708 • David 437 • Ryan 591 • House Manager 133 • House Masters 225 • Advisor 29 • Reslife 1164 • Family 400 Sriram 1585 1606

8. Housemasters’ Welcome

9. Board of Trustees Nominations The Board of Trustees shall exercise the judicial powers of the Sidney-Pacific Graduate Community, administrate fair elections, act in an advisory capacity to the House Council, and assume other duties as requested by the House Council. • Nominated by SPEC • Voted upon by House Council at June House meeting • Leonard Lee • Ali Motamedi • Ryan Tam

10. House Council

11. House Council Development • March • SPEC nominations dinner (3/2) • April • SPEC elections (4/8) • Hall Councilor elections (4/13-4/22) • Official SPEC transition (4/22) • Cabinet interviews (4/23 & 4/25) • May • House Council meeting (5/5) • Transitions (all May) • Endicott House Retreat (5/29)

12. Executive Council President VP Resources VP Residential Life Chair of the Halls VP Information House Manager Associate Housemasters Housemasters

13. Office of the President President VP Resources VP Residential Life Chair of the Halls VP Information House Manager Associate Housemasters Housemasters

14. Office of the President What do we do? • Represent the community externally to • MIT Administration • Other student governments • City of Cambridge • Recruit Housefellows • Outreach • Interfacing with community groups both within and external to MIT • CoSI Seminars • Interface with KAQ sorority

15. Office of the President CoSI VP Resources VP Residential Life Theta Rep GSC Rep Chair of the Halls VP Information President House Manager Associate Housemasters Outreach Housefellows Housemasters

16. Office of Resources CoSI VP Resources VP Residential Life Theta Rep GSC Rep Chair of the Halls VP Information President House Manager Associate Housemasters Outreach Housefellows Housemasters

17. Office of Resources What do we do? • Outfitting the building • Lobbying/Purchasing • Installation • Inventory • Deploying • Inventory Database • Desk Check-out infrastructure • Guidelines for maintenance and use of equipment • Art Gallery • Plants • Stewarding Financial and Physical Resources • Securing funding, establishing budgets, developing reimbursement system • Working closely with House Manager and outside vendors to order new equipment, repairs • Encouraging student involvement in upkeep of residence

18. Office of Resources A/V President Plants Aquarium VP Residential Life Music Arts Chair of the Halls VP Information VP Resources IT Bikes House Manager Associate Housemasters Inventory Controller Housemasters Environment

19. Office of Residential Life A/V President Plants Aquarium VP Resources VP Residential Life Music Arts Chair of the Halls VP Information IT Bikes House Manager Associate Housemasters Inventory Controller Housemasters Environment

20. Office of Residential Life What do we do? Organize residence-wide social activities • Orientation • Parties • Outings • Brunches • Cultural Coffee hours • Ballets • Movie Nights • Ski Trips • Interfaith Talks • Athletic Events • IM Sports • Collaborations with other MIT organizations – dorms, student groups, departments

21. Office of Residential Life Athletics President Social Brunch VP Resources Chair of the Halls VP Information Outing VP Residential Life Coffee Hour House Manager Associate Housemasters Orientation Cultural Housemasters Movies

22. Office of Information Athletics President Social Brunch VP Resources VP Residential Life Chair of the Halls VP Information Outing Coffee Hour House Manager Associate Housemasters Orientation Cultural Housemasters Movies

23. Office of Information What do we do? • Develop residence-wide publicity system • SP-ANNO • Bulletin Boards • spies@mit.edu, discussion lists • SPTV • Webpage Spotlights • Archival of Events • Online photofile • Scrapbook • Newsletter • Data Storage • SPIDir • Publicity Archive

24. Office of Information Historian / Library President Web Newsletter VP Resources VP Residential Life Chair of the Halls VP Information House Manager Associate Housemasters SPTV Photofile Housemasters Publicity

25. Hall Council Historian / Library President Web Newsletter VP Resources VP Residential Life Chair of the Halls VP Information House Manager Associate Housemasters SPTV Photofile Housemasters Publicity

26. Hall Council What do we do? • First point of contact for residents • Organize hall events • Represent residents of the hallto the House Council • Emergency evacuation training • Mediation and counseling

27. Hall Council Floor 1 President Floor 9 2 North Floor 8 VP Resources VP Residential Life 2 South Floor 7 3 North Chair of the Halls VP Information Floor 6 3 South House Manager Associate Housemasters 5 South 4 North Housemasters 5 North 4 South

28. Housing

29. Housing Residents with Renewable Housing Contracts • New officers and 2nd year Senior Segues also participate • Renewed/Terminated contract by May 2nd • Available rooms will be listed online by May 7th • In-house moves MUST be completed by August 20th • Submit online ballot with top 10 choices by May 11th • Results posted by May 16th Secondary room assignment process: late May / early June • First-year residents who get re-assigned to S-P • 1st year Senior Segues

30. The Year Ahead • Engage residents • Build a stronger community • Further develop the Sidney-Pacific culture and identity • Have fun!

31. To kick off the new year… • Pacific Park Party • Saturday, May 8th, 2:00pm – 5:00pm • An event for interaction between students and neighborhood community residents. There will be snacks and soccer event. • The event will be held in Pacific Street Park (84 Pacific Street). • All officers encouraged to attend/volunteer!

32. To kick off the new year… • Trustees Open House • Tuesday, May 11th, 8:00pm-9:00pm in the OWU room • Come and speak to the Trustees about anything related to Sidney-Pacific. • Ask questions or register comments about the government structure and policies - the Trustees will ensure your concerns are heard by the relevant parties. • Find out what the government does and doesn't do. Learn what resources are available to you.

33. Open Floor Q & A http://s-p.mit.edu