Everex Infotech

1. Create Systematic Records of Documents, Emails, Knowledge Documents & Templates for easy Reference & Re-use Increase Efficiency & Enhance Productivity

2. Knowledge Management Solution The Pain, we understand File & Folder Naming Convention Alwaysdiffer from person to person Complex Folder Hierarchy Difficult to follow through every time No compelling mechanism for one place centralized storing We are Authorized sole distributor & support center for Hazel range of product and solutions

3. Knowledge Management Solution We are Authorized sole distributor & support center for Hazel range of product and solutions

4. Knowledge Management Solution We are Authorized sole distributor & support center for Hazel range of product and solutions

5. Knowledge Management Solution The Net Result of Hindrances….. Haphazard File Management Lack of Record Management System Lack of Knowledge Management System No Continuity Management plan We are Authorized sole distributor & support center for Hazel range of product and solutions

6. Knowledge Management Solution What KDOC does ? Faster Creation Smart Management Quick Retrieval Record Management Maximum Usage of Past Experience Email Productivity With Microsoft Outlook Helps to haveLess Paper Office We are Authorized sole distributor & support center for Hazel range of product and solutions

7. Knowledge Management Solution The Roadmap to Productivity We are Authorized sole distributor & support center for Hazel range of product and solutions

8. Knowledge Management Solution Understanding the Difference We are Authorized sole distributor & support center for Hazel range of product and solutions

9. Knowledge Management Solution Naming Files & Folders Windows & MS Office No intelligent logic in naming files and storage location. Automates naming and saving. Eliminates the behavior of file Save As dialog box KDOC Prevents saving two files with similar name in one folder. Unique ID for each Document, No duplication Incidents of accidental overwriting of documents occur - Saveinstead of Save As Saves before working upon the files Uniform File and Folder Naming Conventions The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

10. Knowledge Management Solution Properties/Metadata & The Unique Document Identity Windows & MS Office Only basic features for property assignment available in Microsoft® Word and Excel Makes profiling compulsory - either automated or semi automated KDOC Enables record management for easy listing, sorting and retrieval No facility for selection of property values from pre- defined masters Auto assigns a unique number to each document and template No unique identity to track documents and templates Quick Retrieval of Documents and Templates & Simplifies Tracking and Retrieval System The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

11. Knowledge Management Solution Centralized Repository Windows & MS Office Leads to scattered files across office network. Provides single location for storage of documents and templates KDOC Difficult to discipline each user in saving files at one centralized location. Prevents saving of files into other locations except into KDOC® centralized repository Provides easy retrieval even in the absence of document creator Makes accessing documents difficult in the absence of creator One Point Storage & Quick Access The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

12. Knowledge Management Solution Classification of Documents Windows & MS Office Random classification of files, no segregated classification Segregates files into working, imported, archive, historical and branch documents KDOC Removes unnecessary clutter from the workspace enabling easy access Follows one pattern of folder hierarchy i.e. difficult for all to follow Automated Record Management The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

13. Knowledge Management Solution Templates/Model Documents KDOC Windows & MS Office Creates centralized repository of templates and knowledge documents Unorganized templates, formats and knowledge documents Enables saving of a document as template with ease User specifies location in the system where the templates should be saved Enables publication and sharing of templates list across the organization. Mere usage of templates and model documents across the organization The Benefit Maximum use of past experience The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

14. Knowledge Management Solution Email Archive & Email Templates Windows & MS Office Manual storing of important emails into folders for archive Facilitates moving or copying of important emails into KDOC® repository KDOC Facilitates bulk archiving of contact specific emails. PST files become redundant for ex employees Promotes creating and replying of emails from template making the process easier and faster for the user Offers only basic feature of email templates in Microsoft® Outlook and hence less used Safe & Secure Email Records & Quick Standardized email communication The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

15. Knowledge Management Solution Documents Security Windows & MS Office Enforcing security mechanism is difficult Easy security and access rights mechanism KDOC Unauthorized access of documents may be possible All documents and templates are always saved in KDOC® secure repository One Place Storing with Restricted Access The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

16. Knowledge Management Solution Collaborative Working Windows & MS Office Sharing of documents by emailing as attachments Inform collaborator about document number instead of sending as email attachments KDOC Best practice documents remained lying in individual folders Sharing of knowledge documents with ease Separate Note Sheets for comments. Stored in data base and not with documents itself Comments / Notes remain embedded with documents Improved Sharing of Knowledge & Enhanced Productivity The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

17. Knowledge Management Solution Back up, Restore & Reports Windows & MS Office No simple mechanism for backup and restore of files, scattered across the office network Enables automated incremental back up of all documents and templates KDOC Risk of losing documents due to virus attack and hard disk failure Backup and restore is easier Printing list of documents and templates not supported Creates list of documents and templates based on multiple parameters Ensures Safety of Documents and Templates, Improves Soft Copy Management The Benefit We are Authorized sole distributor & support center for Hazel range of product and solutions

18. Knowledge Management Solution Lets Move to the Interface & See in Action We are Authorized sole distributor & support center for Hazel range of product and solutions We are Authorized sole distributor & support center for Hazel range of product and solutions

19. Knowledge Management Solution ▪ Create Letters , Documents , Reports from MS Word itself ▪ Save Existing Document into KDOC ▪ Retrieve Existing Documents too… We are Authorized sole distributor & support center for Hazel range of product and solutions

20. Knowledge Management Solution ▪ Create Letters , Documents , Reports from MS Word itself ▪ Save Existing Document into KDOC & Retrieve Existing KDOC documents We are Authorized sole distributor & support center for Hazel range of product and solutions

21. Knowledge Management Solution ▪ Profile every documents before start working on it ▪ Automated naming convention ▪ Compels your staff to follow the discipline… We are Authorized sole distributor & support center for Hazel range of product and solutions

22. Knowledge Management Solution ▪ Archive Important Emails ▪ Create New Emails & Reply Email from KDOC Email Template Repository… ▪ Improves Email Productivity… We are Authorized sole distributor & support center for Hazel range of product and solutions

23. Knowledge Management Solution ▪ Documents Register instead of Folder Hierarchy ▪ Open / Create Copy of desired document ▪ Add Notes for document , send to Inactive etc… We are Authorized sole distributor & support center for Hazel range of product and solutions

24. Knowledge Management Solution ▪ List of Working Document. ▪ Filter desired documents based on any property. Open, Edit, Create ▪ Copy, Print, Email, Add/View Notes for any document with ease. We are Authorized sole distributor & support center for Hazel range of product and solutions

25. Knowledge Management Solution ▪ List of Archive documents. ▪ Occasional Access & hence removes clutter from present Working Documents ▪ Search documents based on any property and can active back if needed. We are Authorized sole distributor & support center for Hazel range of product and solutions

26. Knowledge Management Solution ▪ Centralized Template Repository… ▪ Increase the practices of Using Templates. ▪ Creating Documents from scratch Minimized. We are Authorized sole distributor & support center for Hazel range of product and solutions

27. Knowledge Management Solution ADVANTAGES We are Authorized sole distributor & support center for Hazel range of product and solutions

28. Knowledge Management Solution We are Authorized sole distributor & support center for Hazel range of product and solutions

29. Knowledge Management Solution We are Authorized sole distributor & support center for Hazel range of product and solutions

30. Knowledge Management Solution We are Authorized sole distributor & support center for Hazel range of product and solutions

31. Knowledge Management Solution We are Authorized sole distributor & support center for Hazel range of product and solutions

32. Knowledge Management Solution We are Authorized sole distributor & support center for Hazel range of product and solutions

33. Knowledge Management Solution For every minute spent in organizing, an hour is earned. - Benjamin Franklin While technology and processes are important to Knowledge Management, it is people who determine success. We are Authorized sole distributor & support center for Hazel range of product and solutions We are Authorized sole distributor & support center for Hazel range of product and solutions

34. Knowledge Management Solution REG. OFFICE 26, Champa Gully, M. J. Market Lane, Mumbai – 400002. INDIA Tel : +91 - 22 – 4226 4444 Mail : info@everexinfotech.com URL : www.everexinfotech.com Thank You! We aspire your association We are Authorized sole distributor & support center for Hazel range of product and solutions We are Authorized sole distributor & support center for Hazel range of product and solutions