Export Software

1. Export

2. Brief Introduction To Export • Export Terminology • Introduction to Software • Flow Of Software • Entry Statitics • Master • Transaction • Reports • Setting Admin Utility • Backup / Registration / Create New Fin. Year • F.A.Q.

3. Additional costs: the price you negotiate with overseas customers also needs to include some additional costs. For example, transportation costs may include the cost of special packaging and labelling, while the detailed documentation you generally need may involve extra costs. • Advance payment: As the term itself reveals that the payment is received in advance and then the material is dispatched. This is the most secured term for exporter. • ARE 1 : Application for Removal of Excisable goods. • ARE 3 : Application for Removal of Excisable goods.

4. Bank Certificate: Bank Certificate for export and realisation (Form no.1) • Bill of lading(B/L): document generally issued by a shipper which acts as a receipt for goods received for carriage. In addition it provides evidence of the terms of contract between a shipper and a transport company under which goods are moved between specified places for a specified charge. And a bill of lading also acts as a transferable document of title to goods - meaning goods can be bought and sold simply by exchange of the bill. Bills of lading are used for all modes of transport - they're known as air waybills for airfreight. • Buyer other than consignee : Any third party included in the contract for e.g. Agent. • Bill of exchange(B/E): written document in which a supplier is guaranteed payment of a specified amount by a drawee by a fixed date. The drawee is generally the customer but is likely to be the customer's bank if the bill of exchange is used with a term letter of credit. The bill can request immediate payment ("at sight" or "on demand"). It can specify payment at a later date ("the term"). Drawees become legally liable for payment once they accept (agree to pay) the bill.

5. Certificate of Origin (C/O): statement on the origin of goods. You may need one if you're exporting to a number of countries. They're available from your chamber of commerce for goods of EU origin. • CFR: (Cost and Freight). The seller clears the goods for export and meets the cost of carriage to the port in the destination country. But the buyer bears all risks after delivery, which occurs when goods pass over the ship's rail in the port of shipment. The buyer also bears any extra costs caused by events that happen after delivery. • Certificate of inspection: document certifying that certain types of goods (such as perishable items) were in good condition before shipment. • C.I.F. : (Cost Insurance and Freight). The price quoted includes cost, freight and insurance. • Commercial invoice: bill listing the goods and prices shipped by an exporter.

6. Country of Origin : The origin country of the goods, where the goods have originated from. • Country of Final Destination : The country of final destination where the goods are finally reaching. • C & F : Cost and Freight. • Consignee: Consignee is the party who makes payment for the material received. It can be actual buyer or any third party or the overseas bank. • CHA (Custom House Agents) : • Container :A uniform, sealed, reusable metal "box" in which merchandise is shipped by vessel, truck, or rail.

7. Clearing Agent : A representative in a foreign market who attempts to sell your good or service through his or her network. Agents may be exclusive or represent many companies. They usually do not take responsibility for delivery or servicing of your product and are paid on a commission basis. • DGFT (Directorate General of Foreign Trade) : • DA / DP: (Delivery against Acceptance & Delivery against Payment). It means that goods are sent on credit basis. It is possible on when both the parties know each other. • DEPB (Duty Entitlement Pass Book) : • DFRC (Duty Free Replenishment Certificate) : • EPCG (Export Promotion Capital Goods) : • ECGC (Export Credit Guarantee Corporation) :

8. FMS (Focus Market Scheme) : • Final Destination : The destination where goods will finally reach. • FOB: (Free On Board). In FOB terms, goods are sent to opposite party on cost basis. • GSP (Generalised systems of Preferences) : • Marks : Letters, numbers, and other symbols placed on cargo packages to facilitate identification. • MLFPS (Market Linked Focus Product Scheme) : • Notify Party : A party indicated in the transport document to be notified by the shipping company of the arrival of a shipment.

9. Port of Loading : The port from where the material will be loaded. • Port of Discharge : The port where the goods will be discharged or unloaded. • Proforma invoice: invoice provided by an exporter to an import customer before shipping. Typically used when the importer has to organise foreign exchange or get an import licence. • Packing List : User can generate one or more packing lists for each invoice. There is also option for user defined packing List, where user can define columns as per their requirements. • Quotation: offer to sell goods at a stated price and under specified conditions. • Shipment Info : A form wherein certain additional information is collected to generate further documents and reports.

10. Shipment Advice : Shipment Advice is for advice to buyer regarding goods and other instructions. • Terms of delivery: cover the division of responsibility for the costs of an export or import sale and for therisk of loss or damage in transit. • Shipping Instructions : This form relates to instructions for CHA. • SDF Form : Statutory Declaration Form. A document submitted to customs authorities by exporters verifying that shipping bills are accurate and complete. An exporter confirms on form SDF that the amount paid by the buyer is the same as the full export value stated on the shipping bill. • VAT: Value Added Tax (VAT) is a general consumption tax assessed on the value added to goods and services. • VKUY (Vishesh Krishi Upaj Yojana) :

11. P.P. - Parcel Post • I.M.C. Code - Indian Merchants Chamber • C.T.D. - Combined Transport Document • AwB - Airway Bill • Srcc - Strikes, Riots, and Civil Commotions • H.S. - Harmonized System • T.L.C. - Transferable Letter of Credit • G.R. - Goods Receipt • AR4 - Area of Repair / All Risk • Q.C. - Quality Control • E.T.D. - Estimated Time of Departure • E.T.A. - Estimated Time of Arrival • E.P. - Export Promotion • F.C. - Free Carrier • B.V. - Bureau Veritas

12. J.V. - Joint Venture • L.S.D. - Lashed Secured Dunnaged • B.R.C. - Bank Realisation Certificate • C.B. - Container Base • T.T. - Telegraphic Transfer • S.S. - Split Shipment • F.C.C. - Fully Cellular Containership • G.R.I. - General Rate Increase • P.A.N. - Permanent Account Number • G.I.R. - General Index Register • S.S.I. - Small Scale Industries • I.E.M. - Industrial Environmental Management • RCMC - Registration-cum-Membership Certificate • C.S.T. - Central Sales Tax • EH - Export House

13. TH - Technical Help • STH - Star Trading House • SSTH - Super Star Trading House • BIN - Bank Identification Number • R.B.I. - Reserve Bank of India • GTA - Goods Transport Agency • R.B.I. - Reserve Bank of India • PLA - Personal Ledger Account • C. Ex. Reg. No. - Central Excise Registration No. • P.O. - Purchase Order • S.O. - Sales Order • C.I. - Commercial Invoice • Laycan - Layday Cancelling Date

14. Letter of Credit(L/C) : A document that a buyer can request from his bank in order to guarantee that the payment for goods will be tranferred to the seller. Basically, a letter of credit gives the seller reassurance that he will receive the payment for the goods. In order for the payment to occur, the seller has to present the bank with the necessary shipping documents confirming the shipment of goods within a given time frame.

15. Types of Letter of Credit • Irrevocable • Unconfirmed • Confirmed • Standby Letters of Credit • Revolving Letter of Credit • Transferable Letter of Credit • Back-to-Back Letter of Credit

16. Format - Letter of Credit

17. BOND: A debt instrument issued for a period of more than one year with the purpose of raising capital by borrowing. Types of Bond • Secured Bond • Callable Bond • Commercial Paper • Convertible Bond Issuing Bond • Bonds are issued by public authorities, credit institutions, companies and supranational institutions in the primary markets.

18. License : License is a government document that authorizes the export of specific goods in specific quantities to a particular destination. Export license depends on the nature of goods to be transported as well as the destination port. Who can Apply? • A Company or Firm. • Private Limited Company. • A partnership Firm. Where you get an Export License? • Pvt. Ltd. Co. Need to get MoU prepared by a legal counsel & then get it registered in Registrar of Companies(ROC) of your state. • Partnership Firm need to get a partnership deed prepared and signed by the partners through an advocate, get it registered with ROC. • Open a Bank Account in Company’s Name.

19. Account is Opened, you need to approach the Directorate General of Foreign Trade of India of your region for obtaining an Import Export Code Number. • It is necessary to get registered with the DGFT(Director General of Foreign Trade), Ministry of Commerce, Govt. of India. • DGFT provide exporter a unique IEC Number. It is a 10 digit code required for the purpose of export. Documents Required. • Bank Certificate from the bank on Bank letter head as per proforma (Part B) given in the application. • Partnership Firms – Date of Birth(Individual) • No. of IECs held along with their details. • Companies – Extract of Board of Resolution. • MOA with Form 32 & ROC in case of change in directors. • PAN Card Copy, 2 passport size of photographs.

20. EPCG (Export Promotion Capital Goods) • Who are eligible : The Manufacturers, Exporters, Merchant Exporters. • Condition under EPCG : • 1. The export obligation shall be fulfilled by the export of goods manufactured or produced by the use of the capital goods imported under the scheme. • 2. Export proceeds shall be realized in freely convertible Currency.

21. INTRODUCTION TO SOFTWARE • SKY EXPORT AS THE NAME IT SELF REPRESENTS IT IS SOFTWARE DESIGNED TO TAKE CARE OF ALL YOUR EXPORT DOCUMENTATION. • IT COVERS ALL YOUR EXPORT OPERATION, FROM START TO END. • IT IS WELL DIVIDED IN TO TWO PARTS,ONE TAKE CARES OF YOUR PRESHIPMENT ACTIVITY AND SECOND WILL TAKE CARE OF YOUR POSTSHIPMENT. • VARIOUS REPORTS ARE DESIGNED FOR DATA MINING

23. Master • MASTERS ARE USED FOR ENTRY AUTOMATION. • ONCE A ENTRY IS PLACED IN MASTER IT WILL DISPLAY THE SAME ENTRY AT THE TIME OF RESPECTIVE TRANSACTION. • FOR EXAMPLE WHEN YOU ADD MARKS ENTRY IN THE MARKS MASTER IT WILL DISPLAY THE SAME ENTRY AT THE INVOICE, YOU CAN SELECT DIFFERENT MARKS FROM THE MASTER HENCE IT AVOIDS THE ENTRY DUPLICATION AND SAVES YOUR PRECIOUS TIME.

24. Local Supplier : Supplier Supplier Name & Address

25. Consignee : Consignee is the Party who makes payment for the material received. It can be actual buyer or any third party or the overseas bank. Sales Tax No. Central Sales Tax No.

26. Consignee Bank : Bank of Overseas Buyer. When click on consignee name asking for Select the Consignee Name.

27. Buyer’s other than Consignee : Any third party included in the contract. Any third party included in the contract for e.g. – Agent.

28. Notify Party : The payment is made by the overseas bank and not by the actual buyer. In case of LC terms, the payment is made by the overseas bank and not by the actual buyer. In this case the bank will be Consignee and the actual buyer will be Notify Party.(Name & Address).

29. Country of Origin : Where the goods have originated from. Where the goods have originated from.

30. Exporter’s Bank : Exporter’s Bank Exporter’s Bank Details

31. Port of Loading : Place of Goods Loading Where the material will be loaded.

32. Port of Discharge : Place of Goods discharged or unloaded. Where the goods will be discharged or unloaded.

33. Factory : This is a Factory details of Exporter’s where it is located. Exporter’s Factory / Godown Details.

34. Pre-Carriage By : Transport Mode of transport

35. Currency : User needs to specify currency in Primary / Secondary formats. Which currency used for export like – INR, USD, EURO etc.

36. Terms of Delivery / Payment : It is a Condition of a Delivery / Payment Term. Notes of delivery terms or payment details.

37. Units : Unit is the unit in which items to be sold. Like – PCS, CTNS, KGS, TON etc.

38. Marks : This Marks is Label for Boxes. Label for container.

39. Group : It is a Main Group Main Group for item.

40. Sub Group : It is to define that the item, which is created, falls under which sub and Main Group. Sub Group for item Name.

41. Raw Material Item : Item can be used for export. Raw material is used for export documents.

42. Item : Actual Product for Export. Item description.

43. Item : Product for Export. Item description.

44. Non Item : BAGS, DRUMS. Other than Item description.

45. Clearing Agent / Insurance : any substance used to clear a specimen or preparation for microscopic examination. Custom House Agent

46. Narration : It is used for brief description of Narration. Narration using for Particular Invoice.

47. Bill of Exchange : A bill of exchange is a written order by the drawer to the drawee to pay money to the payee. Bill of Exchange

48. Item for Other Packing List : Description of Other packing list

49. Addition : It is used for Extra Additional Charges. Additional Charges for using Invoice

50. Bond : A debt instrument issued for a period of more than one year with the purpose of raising capital by borrowing. Bond issuing by Govt.