Making Effective Presentations

1. Making Effective Presentations Kenji KitaoMK706Phone 7696Kkitao@mail.doshisha.ac.jp

2. １　Learning to Do Presentations • Introduction • Fear of doing presentations • Natural reaction • Many situations when you might have to give a presentation • Can become skillful at doing presentations • Preparation • Practice • Experience

3. Situations when being able to do presentations might be of use to you • Classes at school • Your fellow employees or employees of another company at a job • Other uses for presentation skills • Job interviews • Making a proposal to your boss

4. Three parts of doing a presentation • Preparation for the presentation • Making the presentation itself • Following up on the presentation

5. Preparing for a Presentation • Preparation very important to success • Difficult or impossible to make a good presentation without good preparation • Considerations include • 1. Purpose of your presentation • 2. Topic of your presentation • 3. Gathering information • 4. Organizing information

6. 1. General purposes of presentations • To inform • To persuade • To instruct • To entertain

7. Important to keep your purpose in mind which of these is your purpose • Might give information in order to persuade, but need to keep in mind that your purpose is to persuade, not just to give information • Keep purpose in mind • As you are planning and giving your presentation • As you are evaluating its success

8. 2. Determining your topic • Examples • Informing your classmates about the causes of the American Civil War • Persuading a customer to buy from your company • Entertaining a group of friends with amusing stories about all the things that went wrong on your trip to England

9. 3. Gathering information for your presentation • Be aware of the possible sources of information how to find information there efficiently. • The Internet and libraries • 4. Organizing your information • Introduction • Discussion • Conclusion

10. Best organization depends, in part, on purpose and topic • Examples • Explain a problem and then suggest different solutions • Discuss a situation and discuss different causes • Persuasive presentation • Consider how to persuade your audience • Emotional arguments • Rational arguments • Combination of both

11. Need to practice for your presentation in order to deliver it effectively

12. Giving a Presentation • Factors to consider when giving presentation • Being nervous • Especially if you don't have much experience giving presentations • Cannot do away with your nervousness entirely but can reduce it • Consider how to deliver presentation effectively • Not only what you say but how you say it • Using volume and pitch of the voice, gestures, eye contact, and other strategies to make the delivery more effective.

13. Using visual aids, as appropriate • Visuals should make your presentation more effective • Not good to use visuals just for the sake of using them • Bad visuals can be distracting and make presentation less effective • Too many visuals • Visuals that are too small • Irrelevant visuals

14. Use of PowerPoint now common • Can be used for text, pictures, graphs and charts, Internet links, video • Very valuable in giving presentations but can be used too much or ineffectively • Needs to be used in a way that makes presentation more effective

15. Following up on a Presentation • Need to learn to handle questions effectively • Should evaluate your presentation • Do you think you achieved your purpose? • What did you do well? • What could you have done better? • Important to learn from both successes and failures, so future presentations can be better

16. Conclusion • You should carefully consider • How to prepare • How to practice • How to deliver your presentation effectively • How to follow up after you have finished • Can give good presentations if you do • Giving presentations -- a skill that can benefit you in a variety of situations in your life