U.S. Army Corps of Engineers

1. U.S. Army Corps of Engineers Gulf Region Division Writing a Winning Proposal

2. COMMON MISTAKES Providing false or inaccurate information Providing a Safety Plan instead of a Security Plan Security Plan required Not including all requested information in the proposal, such as not including a Security Plan Not including relevant information for experience Not following the format for solicitation Resending entire solicitation

3. DO’s Carefully read the Solicitation and include all requested information in the correct format Only submit documents in English Limit submission to the number of pages requested Submit relevant experience and past performance information Include Point of Contact for all projects Include Name, e-mail address and mobile number Make a site visit and include details in security plan (highly encouraged)

4. DON’Ts • Resend the entire solicitation • Send Photos • Submit letters of recommendation or evaluations that are not for your company • Leave out any requested information from Section 00100 • Send in your proposal after the deadline (ALWAYS BE ON TIME)

5. GETTING STARTED Sites to Watch Baghdad Business Center (BBC) websiteat http://www.baghdadbusinesscenter.org/tenders.asp Joint Contingency Contract System website at www.rebuilding-iraq.net Download solicitation from website (periodically check website for amendments to the tenders) Read the entire Solicitation Pay close attention to Section 00100, Instructions to Bidders Respond to all Requirements

6. AUTHORITY The Federal Acquisition Regulation (FAR) is the US Government’s principal set of rules for acquisition, accessible to the public at www.arnet.gov/far. When a Government agency issues a Request for Proposal (RFP), it will have Instructions for the Bidders, Statement of Work (SOW), and specify a list of FAR provisions that apply, which may be numerous. In order to be awarded a contract, a bidder must comply with the requirements in the SOW and the provisions, or demonstrate the ability to comply with requirements at the time of award

7. INSTRUCTIONS Complete solicitation document to include Section 00600 provisions Prepare Volume One: price Proposal Prepare Volume Two: Technical Proposal

8. PROPOSAL REQUIREMENTS A Complete Proposal Contains Signed SF 1442 (Complete blocks 14, 15, and 17) Volume One: Pricing Proposal Volume Two: Technical Proposal

9. DETERMINING COMPLIANCE Contracting Officer (KO) determines if offeror is compliant in providing both Cost and Technical packages Project Manager determines if offeror is compliant in providing all requested information for technical package Technical Evaluation Board (TEB) evaluates all compliant technical packages to determine if offeror is technically acceptable for each of the four required factors. Engineering Team analyzes cost proposals from acceptable offeror/offerors Contracting Officer (KO) makes determination of which offeror provides the best value for the government

10. LTPA vs BEST VALUE The Contracting Officer and Project Management team determines the basis for evaluation Lowest Price Technically Acceptable (LTPA) The Lowest Price Technically Acceptable approach is appropriate when best value is expected to result from the selection of the technically acceptable proposal with the lowest evaluated price Tradeoffs are not permitted and no additional credit is given for exceeding acceptability. However, proposals are evaluated to determine whether they meet the acceptability levels established in the solicitation for each evaluation factor. Best Value The Best Value approach is appropriate when it may be in the best interests of the Government to consider award to other than lowest priced offeror or other than the highest technically rated offeror. Best Value gives the Government the ability to award to a higher rated, higher priced offeror, as long as the superior technical approach and/or lower risk and/or superior past performance of the higher priced offeror outweighs the cost difference

11. MGT & TECHNICAL APPROACH Describe your process of planning, organizing and managing activities Describe the resources you will use to achieve the desired outcome and how you will manage time and cost

12. EXPERIENCE Describe similar work as well as the quality of the work with consideration to timeliness and technical success Offeror must have minimum experience that is recent and relevant

13. PAST PERFORMANCE Assessment of the degree of confidence the Government has in an offeror to provide products or services that meet the users’ needs (including cost and schedule) based on demonstrated record of performance

14. Your plan should be part of the site security and shall include: Description of the physical assets that you are protecting Description of the physical area where the assets are located Description of your security perimeter (the boundary between the rest of the world and your secured area), and the holes in the perimeter Threats you are protecting against Your security defenses, and ways of improving them SECURITY PLAN

15. SECURITY PLAN cont Community/Village relationship What have you done to communicate with the residents? Do you or anyone in your company have an established or existing relationship with the village or community? Do you have friends or relatives who live or have lived in the village or community? Will you hire anyone from the village or community for security?

16. Gulf Region Division U.S. Army Corps of Engineers Questions ?Please contact district Contracting Office POC included in solicitation