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MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND

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MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND. U.S. GOVERNMENT CAR RENTAL CAR PROGRAM MR. DENNIS WILLIAMS OPERATIONS TEAM, CHIEF 2005 SDDC Europe Work Shop April 17 - 31, 2005. HISTORY: CAR RENTAL PROGRAM • In 1985, SDDC was tasked by the office of the Secretary of Defense to

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MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND

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  1. MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND U.S. GOVERNMENT CAR RENTAL CAR PROGRAM MR. DENNIS WILLIAMS OPERATIONS TEAM, CHIEF 2005 SDDC Europe Work Shop April 17 - 31, 2005

  2. HISTORY: CAR RENTAL PROGRAM • • In 1985, SDDC was tasked by the • office of the Secretary of Defense to • manage the DOD Car Rental Program. • In 1986, SDDC implemented the program • and expanded it to include all federal • government agencies. • Currently, there are 29 approved car • rental companies doing business • worldwide.

  3. THE AGREEMENT • Covers the terms and conditions that • governs the program and the rental of • vehicles by Federal employees. • Covers the following areas: • Rates • Benefits • Reservations • Employee identification and payment • Authorized drivers • Vehicles Covered • Accidents or repairs

  4. RATES • Ceiling Rates: (domestic and international) • Maximum rate a Company can charge. • Rental rates can move up or down but can not exceed the maximum ceiling rate. • Rates • Daily • Weekly • Monthly • One-Way

  5. RATES (Con’t) • Rates: • - Must be in whole dollar amounts • - Not subject to advance notice or • black out dates • -Guaranteed for 60 days from the • time of reservations • Rates are all inclusive and includes: • - CDW (collision damage waiver) • - Liability Waiver • - No fee for underage or additional • drivers • - Unlimited mileage

  6. RATES (Con’t) • Exception: Government Administrative • Rates Supplement (GARS), state and • local government fees, surcharges and • taxes • GARS: Supplemental used to • reimburse the car rental company for • those costs incurred which are • peculiar to doing business with the • government

  7. IDENTIFICATION AND • PAYMENT • Identification • - Travel Orders • - Travel Authorization • - Government Credit Card • Payment • - Cash • - Personal Check or Credit Card • - Official Government Credit Card

  8. AUTHORIZED DRIVERS • Renter • Fellow employees acting within the • scope of their employment duties • Fellow employees need not be listed • on the rental agreement • Government employees, age 18 or • older

  9. VEHICLES COVERED • Economy • Compact • Mid-sized • Full-sized • Station wagons • 7 Passenger Mini-van • 15 Passenger Van (Limited) • Sport Utility Vehicles (Limited)

  10. WHAT TO DO IN CASE OF AN • ACCIDENT • Call the POLICE and get a copy of • the police report (if applicable). • Report the accident to the Car • Rental Company. • Loss of or damaged to vehicles may • be covered under the SDDC Car • Rental Agreement.

  11. HANDLING BILLING PROBLEMS, COMPLAINTS & CLAIMS • Bring billing problems, complaints or • claims to management at the renting • location. • If the problem can not be resolved at • step one, contact your agency’s • Transportation Office, or the company • Government Representative. • Unresolved issues may be forwarded • to SDDC.

  12. TRAVEL TIPS • Usage of Commercial Travel Office • Rent from a participating company • and location • Ensure that official rates are utilized • Use type/class of vehicles that are • offered under the program

  13. TRAVEL TIPS (Cont’d) • In case of an accident/emergency, • contact car rental company immediately • Contact the POLICE (obtain a copy of • the report, if applicable) • Complete company accident report • (if required)

  14. MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND U.S. GOVERNMENT TRUCK RENTAL PROGRAM MR DENNIS WILLIAMS OPERATIONS TEAM, CHIEF SDDC WORKSHOP April 18 - 21, 2005

  15. HISTORY • On August 1, 2000, SDDC implemented the U. S. Government Truck Rental Program. • Currently, there are three approved truck rental companies doing business for the Federal Government.

  16. BENEFITS TO THE GOVERNMENT  • No fees for Collision Damage Waiver (CDW) • No Additional Drivers Fees • Unlimited Mileage • No Under Age Fee (Minimum Age 21)

  17. TYPES OF VEHICLES INCLUDED: • Pick Up Trucks • Cargo Vans • 10 Foot Trucks • 15 Foot Trucks • 24 Foot Trucks

  18. TTRUCK RENTAL RESERVATION INSTRUCTIONS • Make your truck reservation through the commercial travel office • Exception: Budget Group Inc. • For reservations with Budget call: 1-888-633-3875 • You have a choice between rates: • Fixed rate with unlimited mileage • Lower daily rate but with a mileage charge, or • One-way rental rate which allows you to drop the rental in a different city over 100 miles in distance

  19. TRUCK RENTAL RESERVATION INSTRUCTIONS • Accountnumbers for government rentals with Budget: - VariableRate 56000012193 - Fixed Rate 56000012194 - One Way Rate 56000012509

  20. FURTHER INFORMATION • SDDC’s WEBSITE ADDRESS • WWW.SDDC.ARMY.MIL • Located under the carriers and programs link • Point of Contact (703) 428-3008 • or DSN 328-3008

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