Using Adobe InDesign to adapt Magazine and Newspaper content Neil McKenzie, DEDICON
Newspaper and Magazine production: The challenges Newspaper and magazine production: The Challenges • Newspapers and Magazines are a source of information that we generally take for granted. • This is no less true for the visually impaired. • The fast turn around of the content makes access a challenge. • Newspapers and magazines are delivered to DEDICON in number of formats. • This presentation will focus on how DEDICON use these files to process and adapt this information for it’s clients.
Source Files • Newspapers arrive in one of several established XML formats.(NewsML, NITF, XML, Publisher’s In-house format) • Magazines arrive a larger number of input formats, as the content is usually more visually complex. (Quark, XML, Word, InDesign, PDF) • Quark and InDesign are interesting input formats in Accessible Information Processing as they represent industry standards in DTP. • Unfortunately they are some of the most challenging input formats to adapt.
Adobe InDesign • InDesign is a desktop publishing program (DTP) by Adobe. • It was produced in 1999 as a competitor of QuarkXPress • InDesign is mainly used as a lay-out program of documents for printed matters. • This way the files can be used by commercial printers. • Initially DEDICON worked with QuarkXpress. Adobe InDesign is now more common, but the challenges are largely the same
Producing XML from InDesign • Authors begin by adding structure to documents using the InDesign tagging facility. • InDesign offers a number of ways to structure documents by adding tags. • You can manually or automatically create or load tags to identify each content element that you want to export or import. • Documents can be made more accessible by adding alternative texts and an XML structure. • This data can be distributed in a tagged pdf.
Description of the process • The process differs from most other’s within DEDICON as it is not driven by a customer order, it is an ongoing process. • Current use of DTP focuses on presentation rather than adaptation of content, and as such little or no attention is paid to structure. • This coupled with fast turn around required for this content makes it a very interesting Accessible Information Process. • The process is one that is not perfect, but it achieves the results that are required for clients. The process could be more streamlined by involving the publisher to a greater extent and moving some of the tasks further back in the processing chain.
Description of the process • DEDICON create tagged text within InDesign using an extractor tool that they developed in-house. • This allows three levels of output: • Tagged Text • XML Export • XML Stripped • This allows the blocks to be ordered in a more intuitive manner. • Dealing with the file in this way allows an intermediary process to be inserted, where the editor is able to add additional information in the form of XSLT. • This is then recombined with the original content as an intermediate file called edit.xml, which is post processed in an XML editor such as XMLSPY
Improvements • The process is the most advanced in Accessible Information Production. There are several areas where improvements could be made. • There are several file formats involved In the future it would be good to integrate the processes further with others used at DEDICON • The source materials vary greatly, but the earlier the information is added in the chain, the more cost effective it is. • The process is still labour intensive, any improvement to the time taken to perform conversations is welcomed.
ProAccess • AIE, FEP and DEDICON are involved in the ProAccess project • It builds on the work of the EUAIN and ORMEE projects • The project analyses this and other adaptive processes for accessibility with an eye to integrating them with their mainstream counterparts in mainstream publishing workflows in order to improve Accessible Information Processing. • This work will then be built into guidelines and disseminated across Europe to the publishing industry.
Steps in the Newspaper process • Files are delivered daily by the publishers as XML files(NewsML, NITF, publishers in-house standard). Where possible this comes with an XSLT • Conversion Editor/PostProcesser • Error Correct(Automatic/by hand) • Post Processing • Convert to Desired format • Add additional metadata(Sub-Title, Edition, Edition Date, Release Date, Publication Year) • Archive • Distribute(via www.anderslezen.nl)
Steps in the Magazine process • Source delivered via: FTP, Email, Post • File types are: InDesign, QuarkXpress, Word, XML, Other(PDF is most preferable) • Quark Xpress and InDesign Processing • highlight the text required and export it • Add additional information through additions to the Style sheet: Information about Structure, Hints for Screen readers • Save this as an intermediate file called edit.xml • Convert source to XML with additions included • Use XML Spy to bring the file to a Valid XML level. • Conversion and Distribution is the same as Newspapers.
Further Reading • Adobe Accessibility Resource Centre • http://www.adobe.com/accessibility/index.html • PDF/UA - Universal Accessibility • http://pdf.editme.com/PDFUA • Creating Accessible PDF Documents with Adobe Acrobat 7.0 • http://www.adobe.com/enterprise/accessibility/pdfs/acro7_pg_ue.pdf • Adobe InDesign CS3 accessibility • http://www.adobe.com/accessibility/products/InDesign/ • XML Publishing with InDesign CS2 • http://www.oreilly.com/catalog/9780596513993/index.html