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DIVISION OF RESEARCH clarkson/research research@clarkson Phone: 315-268-3765/6475/4402 Fax: 315-268-6515

DIVISION OF RESEARCH http://www.clarkson.edu/research research@clarkson.edu Phone: 315-268-3765/6475/4402 Fax: 315-268-6515. FACULTY/STAFF WORKSHOP Fall 2003. AGENDA. Summary of Division of Research Services NSF FastLane System Proposal Development Process Finding A Funder

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DIVISION OF RESEARCH clarkson/research research@clarkson Phone: 315-268-3765/6475/4402 Fax: 315-268-6515

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  1. DIVISION OF RESEARCHhttp://www.clarkson.edu/researchresearch@clarkson.eduPhone: 315-268-3765/6475/4402Fax: 315-268-6515 FACULTY/STAFF WORKSHOP Fall 2003

  2. AGENDA • Summary of Division of Research Services • NSF FastLane System • Proposal Development Process • Finding A Funder • Tech Transfer and Compliance Issues • Summary • Question/Answer Period

  3. SUMMARY OF DIVISION OF RESEARCH SERVICES By Linda H. Albrecht Award Administrator

  4. PREAWARD SERVICESLinda H. Albrecht, Award Administratoralbreclh@clarkson.eduTodd Travis, Asst. Coord., Res. Funds (todd.travis@clarkson.edu Julie Ellingsen, Sr. Dept. Secretary (jellings@clarkson.edu • Full ProposalPreparation Services • Budget Preparation • Maintain Funding Resources • Research Personnel Services

  5. AWARD ADMINISTRATIONS.V. Babu, Vice Provost for Research babu@clarkson.eduandRebecca J. Sutcliffe, Directorsutclirj@clarkson.eduNorma J. Woods, Sr. Dept. Secretarynwoods@clarkson.edu • Negotiate Awards • Intellectual Property • Conflict Of Interest • Institutional Review Board(s) • Coordination of Multi-discipline proposals

  6. ELECTRONIC RESEARCH ADMINISTRATIONTodd C. Travis, Researchtodd.travis@clarkson.edu • DOR Webmaster • http://www.clarkson.edu/research • Electronic File Configurations • Electronic Proposal Submission Inquiries • NSF Fastlane Inquiries • Proposal Assignment/Pre-budgeting • Funding Opportunity Distribution (Science)

  7. POSTAWARD SERVICESConstance M. Ferguson,Grant/Contract Adm.cmferguson@clarkson.eduVicki Wilson, Sr. Dept. Secretaryvwilson@clarkson.edu • Administer External Res. Funds • Negotiate/receive Awards • Monitor Account Activity • Accounting Compliance Matters • Monitor Award Terms And Conditions • Interpret Sponsor Guidelines • Administer Reporting Activity

  8. THE DOR WEB SITE http://www.clarkson.edu/research • Toolkit For Proposal Processing • Direct Links To Federal/private Funding Sources • Research Administration Resources • Proposal Writing Techniques • Subscription-based Funding Opportunity Database – Community of Science

  9. PROPOSAL TOOLKIT • Current Rate(s) Information • DOR Forms For Proposal Processing • Proposal Budget Preparation Guidance • NSF FastLane Proposal Submission Instructions • Agency Forms

  10. OTHER RESOURCES • Electronic Research Administration • Regulatory Resources • Subscription-based Resources • Research Administration Group Links

  11. THE DOR WEB SITE’S NEW DESIGNavailable by 10/15/03 http://www.clarkson.edu/research COMPLIANCE • General Research Policies • Proposal Policies EDUCATION AND WORKSHOPS • Faculty Development • Graduate Research • Instructional Resources Available • Training Certification • Undergraduate Research • Workshops

  12. THE DOR WEB SITE’S NEW DESIGNContinued GOVERNMENT & RELATED LINKS PROPOSAL PREPARATION • Getting Started • Budget Preparation • Proposal Preparation Guides • Electronic Proposal Submission • Agency Forms

  13. THE DOR WEB SITE’S NEW DESIGNContinued PUBLICATIONS AND REPORTS • Publications • Reports • Audio-visual materials available on-loan RESEARCH CENTERS RESEARCH PERSONNEL • Employee Practices • International Information • Payroll Information • Contract Information • Faculty Summer Salary • Exchange Visitor Program (International Visitors)

  14. NSF FASTLANESYSTEM By Todd C. Travis, Assistant Coordinator/Research Funds http://www.nsf.gov The National Science Foundation’s Paperless, Web-based Proposal and Awards Submission and Administrative System

  15. FASTLANE OVERVIEW • Fully implemented as of 10/01/2000 • Full submission of electronic proposals • Full submission of electronic reports • No paper submissions accepted

  16. FACULTY Proposal preparation Report preparation Report submission DOR Clarkson user database maintenance Password maintenance Proposal assistance Proposal submission Reporting assistance RESPONSIBILITIES

  17. FASTLANE REQUIREMENTS • Forms-Capable Browser • MS Internet Explorer 4.x or higher • Netscape Navigator 3.x or higher • Portable Document Files (.pdf) can be created from: • MS Word • Corel WordPerfect • Postscript files • Adobe Acrobat Reader for viewing .pdf files • Adobe Acrobat Full Package for Creating .pdf files

  18. The Division of Research will provide as much or as little assistance as you need. • One-on-One help in your office • Larger hands-on workshops, if desired • Scanning images • Converting files and images to .pdf • Coordination with other institutions on requirements

  19. PROPOSAL DEVELOPMENT PROCESS By Linda H. Albrecht, Award Administrator

  20. HOW CAN THE DOR HELP? • Team Building and Coordination • Proposal Planning and Development • Budget Preparation • Proposal Editing and Formatting • General Questions • Coordinating Institutional Commitments • The DOR Website

  21. PROPOSAL DEVELOPMENT PROCESS • Getting Started • Your Long-term Goal • Identify A Funder • Use The Program Description And Proposal Guidelines • Make Contacts At Clarkson • Speak To The Program Officer • Create A Written Schedule Of Work Deadlines

  22. REVIEWERS CRITERIA • The Reviewer Wants to Know • WHAT are goals & objectives • WHAT is new & innovative • WHAT has been done and its limitations • HOW will it advance the field • WHO will benefit • WHO will do the work & his/her qualifications • HOW MUCH it will cost

  23. Use visible organization Outlines, headings Review criteria, funder preferences Topic sentences Are concise and Active Avoid jargon or include a glossary Avoid passive tense Avoid subjunctive tense Avoid unnecessary wordiness EFFECTIVE PROPOSALS

  24. The Narrative Problem/Need/Signifi-cance Statement of Goals Previous Work Methods Key Personnel Evaluation Dissemination and Future Funding PROPOSAL ORGANIZATION • Cover Sheet • Budget Sheet • Abstract • The Narrative • Appendices

  25. Solicit criticism from peers Submit a draft to DOR Use your reviews Refer back to the program description and reviewer guidelines Watch for long sentences vague words passive verbs abbreviations inconsistencies REVISION AND FORMATTING

  26. SUBMITTING THE PROPOSAL • Institutional Commitments Approved • Signatures obtained • Final copy/file to DOR? • Copy/Mail Proposal done by DOR

  27. If it’s not funded this time… Reviewers Comments Revise and resubmit Identify other potential funders When it’s funded… Celebrate! Budget negotiations Reviewers comments Division of Research FUNDING DECISION

  28. FINDING A FUNDER By Rebecca J. Sutcliffe, Director of Research sutclirj@clarkson.edu

  29. FINDING A FUNDER • Internal Resources • External Resources • Subscription-based Databases • Community of Science • Other Resources

  30. COMMUNITY OF SCIENCE • Member Login • Username/Password • Find Funding • Promote Your Research • Access Experts • Explore Marketplace

  31. IMAGE OF COMMUNITY OF SCIENCE HOME PAGE

  32. OTHER RESOURCES • Commerce Business Daily • Federal Register • NCURA • FEDIX • MOLIS

  33. TECH TRANSFERANDCOMPLIANCE ISSUES By Rebecca J. Sutcliffe Director of Research

  34. TECH TRANSFER • Intellectual property (IP) policy • Disclosures • Market research prior to patenting • Licensing

  35. COMPLIANCE ISSUES • Compliance environment changing daily; becoming stricter • CU’s policies are currently under review and are being revised • Become thoroughly familiar with policies and procedures • Compliance is critical to continued funding

  36. WORKSHOP SUMMARY • DOR Is A One Stop Shop Office • Match Faculty Expertise With Possible Funders • Electronic Research Administration Experts • Compliance Facilitators

  37. QUESTION AND ANSWERPERIOD • Preaward Services and Proposal Development Process – Rebecca, Linda, Todd, Julie • Postaward Services - Connie, Vicki • Electronic Research Administration and FastLane - Todd • Tech Transfer and Compliance, Administrative Issues – Rebecca

  38. THANK YOU FOR COMINGPhone: x3765/6475/4402, Fax: x6515, research@clarkson.eduhttp://www.clarkson.edu/research S.V. Babu, Vice Provost for Research Rebecca J. Sutcliffe, Director Constance M. Ferguson, Grant/Contract Adm. Linda H. Albrecht, Award Administrator Todd C. Travis, Asst. Coord. Res. Funds Norma J. Woods, Senior Dept. Secretary-DOR Vicki Wilson, Senior Dept. Secretary-Postaward Julie Ellingsen, Senior Dept. Secretary-Preaward

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