DET Portal User Management Tools

1. DET Portal User Management Tools …that you can use! Stu Hasic – March 2007

2. ISP Console (not via Portal) • http://detwww.det.nsw.du.au/ispconsole • To sign on, you MUST use your school’se-mail username and password and select the IS-MAIL domain

3. ISP Console Search for Students, Teachers or Non-Teachers Filter and sort your search results Produce plain text or PDF reports of your search This will only show the original password

4. Output from ISP Console This data is generated from enrolment data stored in OASIS. Although it is refreshed every night, there was a problem at the start of 2007 for the first five weeks where data was not up to date If a student in OASIS does not have the Internet Permission flag set to YES, they will not appear in the ISP Console Report This is the export report that EduWeb and the Logons Wizard now use to ensure the DET User ID is generated and used

5. User Tools in DET Portal The AMU tool is by default ONLY provided to the Principal, but it can be delegated to others such as the CC and the School Admin Manager AMU is a new tool for authorising staff to use systems like OASIS Thin Client, EMU, SBSR and AMU itself EMU is a new tool available for bulk management of student passwords and also to produce usage reports Most C.C.s would know about the “Account Administration” option to manage staff and student Internet accounts

6. Educational Mgmt Utility If you have a link to EMU on your DET Portal, you can open the Education Management Utility User Management offers bulk password resetting based on groups of students The Reports section lets you see which students have not been using the Internet

7. User Management (Students) Only your school will be shown here You can search by Roll Class or Year Group You can also work with just one student if you wish

8. EMU Search Results You can perform a bulk password change for all or part of the grouping listed here You can select just one student and reset their password The selected grouping will be displayed and can be sorted by any of the column headers shown You can select Export to save the screen contents to Excel or a CSV file You can see which students have had their Internet Account locked, but you can’t change the setting here

9. Bulk Password Reset When you click Reset Bulk Pwd on the previous screen, this screen is displayed You can now select any or all students in the group list by ticking the appropriate boxes You can type in the password you’d like all selected students to have in this box Then just click the Submit button

10. When you click Reports, this screen is displayed EMU Reports The Report options are explained above Again, you can search by Roll Class or Year Group

11. Last Log In Report This column is only relevant to schools like the campuses of Sydney Secondary College, where the students logon to DET’s EDU domain, rather than their own local domain This column identifies the last date and time each student logged on either to the Student Portal or to use the Internet Students listed as NEVER LOGGED ON or not logged on since last year may be having a problem, such as a forgotten username or password SO HOW DO YOU GET ACCESS TO EMU IF IT’S NOT ON YOUR PORTAL??

12. Access Management Utility (AMU) To start with, each Principal only gets access to AMU for their own school This is used to manage who is allowed to authorisewhat system This is used to manage who is allowed to useOASIS Thin Client This is used to manage who is allowed to use the EMU tool

13. EMU Authorisers These tick boxes are used to specify which staff can have access to USE the EMU system via their DET Portal. This adds an EMU link to each selected person’s portal This list of staff shows ONLY permanent staff based at your school – NOT casual staff and not staff based at other schools Access can be granted and revoked using this webpage It is recommended that only select staff are given access to EMU. As discussed, an audit trail is maintained for EMU password changes

14. OASIS Authorisations These tick boxes are used to specify which staff can have access to USE OASIS Thin Client via their DET Portal This list of staff shows ONLY permanent staff based at your school – NOT casual staff and not staff based at other schools Access to use OASIS Admin, Library and Library Enquiry (or for small schools, Adlib) can be set independently Access can be granted and revoked using this webpage If there are other staff at your school such as long-term casuals that need to access OASIS, a helpdesk call should be logged OASIS Security Permissions are NOT set here. They are part of the OASIS Operators function within OASIS itself

15. AMU Authorisers This list is for identifying which staff are allowed to AUTHORISEothers for the use of these systems Placing a tick in any of these boxes will create a link to AMU on that person’s portal. This list of staff shows ONLY permanent staff based at your school – NOT casual staff and not staff based at other schools It is strongly recommended that only selected staff are set as AUTHORISERS Eg. The SAM might be OASIS Authoriser and the CC might be EMU & SBSR Authoriser

16. Questions?