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GPA-027-11 Renewable Energy Resource for Guam Power Authority

GPA-027-11 Renewable Energy Resource for Guam Power Authority. Pre-Bid Conference February 1, 2011. Review. GPA announced multi-step bid on January 4, 2011 Bid Fee is $250.00 Bid closing date is April 5, 2011 4:00 PM. Agenda. Bid Schedule Bid Scope Overview Multi-Step Bid Process

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GPA-027-11 Renewable Energy Resource for Guam Power Authority

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  1. GPA-027-11Renewable Energy Resource for Guam Power Authority Pre-Bid Conference February 1, 2011

  2. Review • GPA announced multi-step bid on January 4, 2011 • Bid Fee is $250.00 • Bid closing date is April 5, 2011 4:00 PM

  3. Agenda • Bid Schedule • Bid Scope Overview • Multi-Step Bid Process • Qualification Step • Price Bid Evaluation • Bid Documents Review • Reminders

  4. Bid Schedule

  5. Bid Scope & Contract • Acceptable renewable energy sources include: biomass, hydro, geothermal, solar, wind, ocean thermal, wave action and tidal action. • The renewable resource will be available for commercial operation within 36 months from contract award. • Proposed technologies shallhave at least 1 year of commercial operations history in a utility environment. • Energy will be delivered directly to the existing GPA transmission system.

  6. Bid Scope & Contract (cont.) • The renewable resource will provide energy for a minimum contract term of 10 years. • The Bidder’s renewable resource project will have a total minimum nameplate capacity of 5 MW; this may be the combination of several generation units at one site. • The renewable resource will deliver energy on a unit-contingent basis, but will provide a minimum amount of energy each year, as described in “Volume III:  Draft Renewable Energy Purchase Agreement.”

  7. Bid Scope & Contract (cont.) In addition • The bidders selected are responsible the system integration study and costs of their proposed project. • This is a multi-step bid which requires bidders to be qualified based on non-priced proposals. Qualified bidders will proceed to the next step – Priced Bid Evaluation. • GPA reserves the right to select bids from different technologies to meet generation diversification goals even if the bid is higher. • GPA may select more than one vendor for total renewable resource capacity of up to 40 MW in this solicitation.

  8. Bid Documents Review

  9. BID Documents • GPA-027-11 Bid Document.pdf • Special Reminders to Prospective Bidders • Bid Invitation & Award Document • Volume I – Commercial Terms & Conditions • Volume II – Technical Requirements • Volume III – Draft Renewable Power Purchase – Sales Agreement • Volume IV – Bid Scoring Mechanism • Volume V – Appendices • Government of Guam General Terms & Conditions • Government of Guam Sealed Bid Solicitation Instructions • Qualitative Scoring Workbook.xls • Priced Offer Workbook.xls • Appendices Forms Folder

  10. Volume I – T&C • Bid Schedule • Lists standard procurement documents that are required for each bid submittal. Failure to include these will result in immediate disqualification. • Submittal Process (Electronic or Manual) • Standard GPA Commercial Terms & Conditions

  11. Volume II – Tech. Functions • Production Description • Defines Acceptable Renewable Sources • Restricts any energy from non-renewable resources be acceptable for delivery under the proposed agreement. • Discusses limits to “highly variable” resources (i.e. wind) • Discusses Interconnection and System Integration study responsibilities of the bidder. • Provides information on the scoring requirements for the bidder’s Technical Proposal. • Highlights some of the contract requirements (NOTE: Contract will be final reference)

  12. Volume III – Draft PPA • Provides GPA’s Draft Purchase Power Agreement which includes: • Contractor’s Annual Energy Guarantee • Penalty provisions for delay in providing service (construction/commissioning) • Penalty provisions for not meeting annual guarantee • Provision for Interconnection Agreement

  13. Volume IV – Scoring Mech. • Discusses the process for evaluating the Technical & Price Proposals • This document will be used with provided excel spreadsheets

  14. Volume V - Appendices • Checklists • Procurement Forms as referenced in Volume I (also provided in Word file formats) • Transmission PDF • Additional Requirements for Grid Interconnection • Solar Siting Study

  15. Excel Workbooks • Two (2) workbooks provided: • Qualitative Scoring Workbook • Reference • Technical Data • Priced Offer Workbook

  16. Multi-Step Bid Process 1. Qualification of Bidders 2. Price Bid Evaluation

  17. Qualification of Bidders • Bidders will be “qualified” from a team of proposal evaluators based on the following: • Volume I - lists standard procurement documents that are required for each bid submittal. Failure to include these will result in immediate disqualification. • Volume II - describes bidders technical requirements and information required to evaluate the bidder and the proposed project. • Volume IV & the Qualitative Scoring Workbook (excel file) - describe the necessary information for each proposed project and scoring method. • Vendors must complete Part 1 and Part 2 of the Qualitative Scoring Workbook • Note: GPA may need to further evaluate some proposals determined potentially acceptable

  18. Load Forecast Fuel Forecast “Lowest Cost” Power Possible Resources Price Offer Evaluation

  19. Price Offer Evaluation • All successful “qualified” bidders will be allowed to participate in the Price Bid evaluation. • Final selection of bidders will be based on a comprehensive evaluation of the bidder’s cost and generation profile (hourly bid using an integrated resource planning software, Strategist®. • Lowest Evaluated Utility Cost and • Generation Diversification Goals

  20. Strategist ® • The Strategist® program was used to develop GPA’s 2008 Integrated Resource Plan. The program was created by New Energy Associates. The software capabilities include: • New capacity additions (type, timing, amount) • Power contract bid evaluation • Demand-side program testing • External market evaluation • Capital project analysis • Load segment or class analysis • Rate impact analysis • Business Unit Unbundling

  21. Strategist Input • GPA Load and Fuel Forecasts (Baseline) • GPA Resources & Costs • Bidder Resource & Cost • Hourly load projections • $/KWH contract rate • Evaluation Period

  22. Strategist Output • Total Utility Cost which includes • Fuel Costs • O&M Costs • Bidders will be selected by lowest evaluated cost

  23. Approval & Award • PUC approval is required for contract award(s) from this bid under the IRP Implementation MOU.

  24. REMINDERS • Note bid schedule deadlines for questions and bid submittal. • BOTH Non-Price Technical Proposal & Price Bid Offer are to be submitted on the closing date. (Refer to submittal instructions in bid documents) • Note mandatory procurement documents required to avoid bid disqualification. • Verify that you have all the bid documents.

  25. END

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