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State Home Construction Grant Program

State Home Construction Grant Program Introduction History The Grant Process in support of Geriatrics State Home Construction Grant Program Introduction Non Clinical Programs in GEC State Home Construction Non-institutional Care State Home Construction Purpose

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State Home Construction Grant Program

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  1. State Home Construction Grant Program • Introduction • History • The Grant Process in support of Geriatrics

  2. State Home Construction Grant Program • Introduction • Non Clinical Programs in GEC • State Home Construction • Non-institutional Care • State Home Construction Purpose • To construct State Home facilities for furnishing domiciliary or nursing home care to veterans • To expand, remodel, or alter existing buildings for furnishing domiciliary, nursing home or adult day health care to veterans in state homes

  3. State Home Construction Grant Program • State Home Construction Clinical Connection • Culture transformation / Resident-centered care • State Veterans Home recognition • State Veterans Home survey

  4. State Home Construction Grant Program History Between 2000-2009 VA Awarded: $1.975 Billion in construction grants 46 Bed Creation Projects (5,273 Beds) 7 Bed Replacement Projects (1,322 Beds) FY 2010 budget = $110 million Authorized via 38 USC § 8131-8137 Regulated via 38 CFR § 59 5

  5. State Home Construction Grant Program • 2010 Priority List • 120 total projects all priority groups • 53 priority 1 projects (with state matching funds) • 11 deferred to a subsequent year • 41 were offered funding letters • Eligible 2010 projects are in the approval process

  6. State Home Construction Grant Program • State Home Construction Grant Process • Timeline • Pre-Award • Award • Post-Award • Close Out

  7. State Home Construction Grant Program Timeline for FY 2010 FY 2009 Priority List Conditional grants have their final requirements due 180 Days after SECVA grants conditional approval (varies) FY 2010 Priority List SECVA must sign all packages Requirements for Conditional and Final Approvals Due Funding Letters sent to states Budget Approved (Varies) Priority List signed by SECVA Priority List Created FY 2011 Priority List Initial Applications Due Sept Sept Sept Nov Nov Nov Dec Dec Dec Feb Feb Feb Mar Mar Mar 15 Apr 15 Apr 15 Apr 15 Aug 15 Aug 15 Aug 30 Sept 30 Sept 30 Sept

  8. State Home Construction Grant Program Pre-Award Submit initial application on Grants.gov Mail originals to VA Review design guide with state Include deficiency items from State Veterans Home Survey Deadline for initial submission is April 15th Submit certification of state matching funds by August 15th to be placed in priority group 1 9

  9. State Home Construction Grant Program Award – Funding Eligibility: Must rank in priority group 1 on priority list Integration of culture transformation Fall in the funding range Will receive a funding or non-funding letter each Fiscal Year from VA 10

  10. State Home Construction Grant Program Award – Conditional Approval Should Submit items A1 - B5D by April 15th Have 180 calendar days after Secretary signs conditional approval to submit remaining items for a final award 11

  11. State Home Construction Grant Program Award – Final Award Submit items A1 - B7J by August 15th Can only receive funds once have final award 12

  12. State Home Construction Grant Program Post-Award: Payments begin: Request payment in HHS Payment Management System For new bed projects: Once construction is around 70% complete, the VA recognition process will start Cannot receive the final payment until grant close out requirements are met 13

  13. State Home Construction Grant Program Closeout: Submit a request for a final grant program review Generally, VA will request construction photographs Submit evidence the State has complied with the Single Audit Act requirements Submit the Post-Grant Requirements, VA Form 10-0388-13 14

  14. State Home Construction Grant Program • Lessons learned / Helpful hints • All documents must have FAI# and date • Scanned files should be named to describe content • FAI#, location, what it is, date • Example: FAI 40-030 Clinton 271 pmt 5 9.24.10.pdf • FAI 40-030 Clinton B2d Historical 1.24.10.pdf • Do not include multiple documents in one scanned file • Keep projects separate in correspondence

  15. State Home Construction Grant Program • Lessons learned / Helpful hints • Drawings ~ submit the following: • 2 Half-size sets of drawings • 2 spec books • 1 CD of drawings and specifications • State matching funds ~ submit the following: • VA Form: 10-0388-6 • Proof the state has matching funds • Copy of budget or act

  16. State Home Construction Grant Program • Lessons learned / Helpful hints • To get on the priority list you must have A1 through A18 on the checklist completed • Each year you must have an updated budget • Each year you must have an updated declaration of state matching funds: form and proof

  17. State Home Construction Grant Program Staff Tom Graves: thomas.graves2@va.gov Program Analyst: Vacant Kelly Mingle: kelly.mingle@va.gov Management Analyst Program Support Assistant

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