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Welcome to the Minnesota SharePoint User Group. September 9 th , 2009 Building Extranets with SharePoint. Brian Caauwe. Meeting # 58. http://www.sharepointmn.com. Agenda. Introductions Features Alignment Break Technical Challenges Wrap up and Drawing. http://www.sharepointmn.com.

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sharepointmn

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  1. Welcome to the Minnesota SharePoint User Group September 9th, 2009 Building Extranets with SharePoint Brian Caauwe • Meeting # 58 http://www.sharepointmn.com

  2. Agenda • Introductions • Features Alignment • Break • Technical Challenges • Wrap up and Drawing http://www.sharepointmn.com

  3. User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint Technologies Educate user group members about SharePoint Technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions http://www.sharepointmn.com

  4. Introductions – MNSPUG Sponsors Inetium (www.inetium.com) Technology consulting company Microsoft Gold Certified Partner Practice area focused on SharePoint New Horizons – Minnesota (www.newhorizonsmn.com) Microsoft Gold Certified Partner Training on many technologies Microsoft (www.microsoft.com) http://www.sharepointmn.com

  5. www.sharepointmn.com Website for user group SharePoint resource documents SharePoint resource links RSS Feeds Meeting Schedule Past User Group Presentations www.sharepointmn.com http://www.sharepointmn.com

  6. Upcoming Schedule Next Meeting October 14th 9:00 AM to 11:30 AM Microsoft’s Bloomington Office Topic: Panel Discussion Check www.sharepointmn.com for updates! Ongoing Schedule 2nd Wednesday of every month 9:00 to 11:30 am Microsoft’s Bloomington Office http://www.sharepointmn.com

  7. Conferences • SharePoint Conference 2009 – October 19-22, 2009http://www.mssharepointconference.comLas Vegas, NV Local Events • Twin Cities SharePoint Camp – September 19, 2009http://www.twincitiessharepointcamp.comEdina, MN • Minneapolis Office Developer Interest Group – October • http://www.sharepointmn.com/MODIG • Topic: SharePoint and Office 2010 stuff… http://www.sharepointmn.com

  8. Announcements Microsoft Virtualization: Best Choice for SharePoint http://blogs.msdn.com/sharepoint/archive/2009/09/02/microsoft-virtualization-best-choice-for-sharepoint.aspx SharePoint Administration Toolkit v4 http://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the-fourth-release-of-the-microsoft-sharepoint-administration-toolkit.aspx SharePoint in Plain English Video http://www.microsoft.com/video/en/us/details/76e8d3af-c2bd-42a6-bb12-befcbd041bf1 http://www.sharepointmn.com

  9. Presentation http://www.sharepointmn.com

  10. Extranet Definition – (ěk'strə-nět‘) Merriam Webster A network (as of a company) similar to an intranet that also allows access by certain others (as customers or suppliers) Microsoft - TechNet An extranet environment is a private network that is securely extended to share part of an organization’s information or processes with remote employees, external partners, or customers. http://www.sharepointmn.com

  11. Scenarios Customers Client / Project Sites Partners Collaboration Employees Internal Systems http://www.sharepointmn.com

  12. Collaboration Starting point to collaborate with outside sources More than just document libraries Project Timelines Tasks Assignment Alerts / Notifications Contact Information Be creative with use of lists Survey’s Discussion Boards http://www.sharepointmn.com

  13. Portal Employee Profile Information MySite public profile Summary Links web part Audience Targeting Content Highlight new products / initiatives Push content to internal users Site Directory / Navigation Require categories Publishing vs. Collaboration navigation options Branding / Consistency Alternate CSS Theme http://www.sharepointmn.com

  14. Search Internal People Search Modify People scope for internal only Best Bests / Keywords Drive traffic Product name changes Customizing search results Scopes and Tabs Auditing / Usage analysis Review how people are utilizing search Think from an internal AND external perspective Search results are security trimmed http://www.sharepointmn.com

  15. Content Management Consistency Page Layouts Master Pages Content Types Site Columns Templates Versioning Major / Minor Pages vs. Lists Permissions Management http://www.sharepointmn.com

  16. Business Process Out of the box Workflows WSS MOSS SharePoint Designer Workflows Out of the box options Custom activities: http://www.codeplex.com/SPDActivities InfoPath Forms Services Publishing with multiple URL’s Custom List Forms New Edit Display http://www.sharepointmn.com

  17. Business Intelligence Dashboards Key Performance Indicators Connected web parts Excel Services Provide read only system data Build charts, graphs Business Data Catalog Tag items with business data Search business data http://www.sharepointmn.com

  18. Challenges Information Accessibility Authenticating Users Ensuring a secure environment Maintaining a corporate image How is an extranet licensed Extranet Governance http://www.sharepointmn.com

  19. Break http://www.sharepointmn.com

  20. Challenges : Information Accessibility Where are my servers located? How is my firewall affected? What other related products do I need to consider? Does this require high availability? How do I ensure authentication is secured? How does this effect my SharePoint architecture? http://www.sharepointmn.com

  21. Architecture Server Locations Inside network Perimeter network Collocation environment Combine hardware Intranet Extranet Internet Firewall Configuration ISA Server / TMG Server / IAG Load balancing for high availability http://www.sharepointmn.com

  22. Architecture (cont’d) Authentication Domain Trusts LDAP / SQL Federation SSL for authentication SharePoint Architecture Web Applications / SSP alignment Sites / Site Collections (security inheritance … good & bad) http://www.sharepointmn.com

  23. Challenges : Authenticating Users How do users log in? Where are their credentials stored? What is the user experience? How is client integration affected? http://www.sharepointmn.com

  24. Authentication Windows Authentication NTLM Kerberos Web Single Sign-On (Federation / ADFS) URL Challenge for multiple authentication types http://www.sharepointmn.com

  25. Authentication (cont’d) Forms Based Authentication Windows Live http://spwla.codeplex.com SQL http://fba.codeplex.com ADAM http://www.microsoft.com/downloads/details.aspx?FamilyId=D9AF2C25-989C-45C4-8008-1F15722190ED&displaylang=en Managing Users IIS 7.0 Management Utilities ASP.NET Membership Provider (Development) http://www.sharepointmn.com

  26. Challenges : Ensuring a secure environment What tools are available? How can I secure my farm? How do I ensure site privacy? Do I need additional anti-virus protection? http://www.sharepointmn.com

  27. Security: Hardening Extranet Hardening Tool Security Compliance Management Toolkit (Group Policy Accelerator) Server 2003: http://technet.microsoft.com/en-us/library/cc163140.aspx Server 2008: http://technet.microsoft.com/en-us/library/cc514539.aspx Server Permission modification Non-standard ports (proxy) Forefront http://www.sharepointmn.com

  28. Security: Hardening (cont’d) • Extranet Hardening Tool: Back-to-back perimeter • Visio Template: http://go.microsoft.com/fwlink/?LinkId=85531&clcid=0x409 http://www.sharepointmn.com

  29. http://www.sharepointmn.com

  30. Security: SharePoint Permissions Active Directory Groups SharePoint Groups Forms Based Authentication Users and Roles People Picker FBA considerations Additional domains SharePoint Admin Toolkit – Permissions Reporting Tool http://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the-fourth-release-of-the-microsoft-sharepoint-administration-toolkit.aspx http://www.sharepointmn.com

  31. Challenges : Maintaining a corporate image How is branding an extranet different than an intranet or public internet site? How do I retain a similar look and feel? How do I ensure appropriate content is viewable? How do I integrate external company logos? http://www.sharepointmn.com

  32. Branding / Content Management Scenarios Intranet Extranet Public Internet Consistency Page layouts Master pages Approval Approval Workflow Moderators Co-branding Combined user experience http://www.sharepointmn.com

  33. Challenges : How is an extranet licensed Do I need an External Connector? What do I need for CAL’s? How do I license SQL? Does it matter what approach is used for authentication? http://www.sharepointmn.com

  34. Licensing : Company A Employee Portal Authenticated Employees must have CAL’s Partner / Customer Extranet Authenticated Employees must have CAL’s Authenticated Non-Employee users can have CAL’s or External Connector SQL External Connector required for non-employees Employees authenticate using Active Directory Non-Employees are authenticating using SQL FBA http://www.sharepointmn.com

  35. Licensing : Company B Partner / Customer Extranet Authenticated Employees must have CAL’s Authenticated Non-Employee users can have CAL’s or External Connector SQL External Connector required for non-employees Employees authenticate using Active Directory Non-Employees are authenticating using Windows Live FBA Anonymous Access Portal Authenticated Employees must have CAL’s for content management Anonymous access requires External Connector SQL External Connector required for non-employees Employees authenticate using Active Directory http://www.sharepointmn.com

  36. Licensing Contact your licensing representative MOSS 2007 FAQ – Licensing http://office.microsoft.com/en-us/sharepointserver/HA101655351033.aspx#2 http://www.sharepointmn.com

  37. Challenges : Extranet Governance What are the expected Service Level Agreements? How are end users trained? What is the expected lifecycle of information? Do I need to manage quotas for storage? Do I need to manage multi-lingual sites? How is extranet information communicated to external users? What is acceptable use of the extranet? http://www.sharepointmn.com

  38. Extranet Governance Service Level Agreements Patch Management Backup / Recovery Training Frequently Asked Questions SharePoint Training Kit: http://www.microsoft.com/downloads/details.aspx?familyid=673DC932-626A-4E59-9DCA-16D685600A51&displaylang=en Information Lifecycle Site lifecycle Content lifecycle Storage Site Collection Quota Content Database footprint http://www.sharepointmn.com

  39. Extranet Governance (cont’d) Multi-Lingual Language Packs Variations Communication Internal Communication External Communication Acceptable Use Publishing Content Collaboration Content http://www.sharepointmn.com

  40. Q & A http://www.sharepointmn.com

  41. References Microsoft Extranet Collaboration Toolkit: http://www.microsoft.com/downloads/details.aspx?FamilyId=D9AF2C25-989C-45C4-8008-1F15722190ED&displaylang=en Extranet Hardening Tool: http://go.microsoft.com/fwlink/?LinkId=85531&clcid=0x409 MOSS 2007 FAQ: http://office.microsoft.com/en-us/sharepointserver/HA101655351033.aspx#2 Security Compliance Management Toolkit (Group Policy Accelerator) Server 2003: http://technet.microsoft.com/en-us/library/cc163140.aspx Server 2008: http://technet.microsoft.com/en-us/library/cc514539.aspx SharePoint Admin Toolkit: http://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the-fourth-release-of-the-microsoft-sharepoint-administration-toolkit.aspx SharePoint Training Kit: http://www.microsoft.com/downloads/details.aspx?familyid=673DC932-626A-4E59-9DCA-16D685600A51&displaylang=en http://www.sharepointmn.com

  42. References (cont’d) Codeplex Custom activities: http://www.codeplex.com/SPDActivities FBA SQL Management: http://fba.codeplex.com Windows Live: http://spwla.codeplex.com http://www.sharepointmn.com

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