sharepointmn

1. Welcome to the Minnesota SharePoint User Group June 13th, 2007 SharePoint Platform Scenarios Erik Mau – Inetium http://www.sharepointmn.com

2. Agenda • Quick Intro • SharePoint 101 • The Wheel • One Platform – Multiple Scenarios • Personal Portals • Corporate Portals and Intranets • Extranets • Public-Facing Web Sites • Q & A http://www.sharepointmn.com

3. User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint Technologies Educate user group members about SharePoint Technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions http://www.sharepointmn.com

4. Introductions – MNSPUG Sponsors Inetium (www.inetium.com) Twin Cites based Microsoft consulting company Microsoft Gold Certified Partner Practice Area focused on Information Worker Technologies New Horizons – Minnesota (www.newhorizonsmn.com) Microsoft Gold Certified Partner Training on many technologies Microsoft (www.microsoft.com) I’m guessing you’ve heard of them http://www.sharepointmn.com

5. www.sharepointmn.com Website for user group SharePoint resource documents SharePoint resource websites links RSS Feeds Meeting Schedule Past User Group Presentations www.sharepointmn.com http://www.sharepointmn.com

6. Upcoming Schedule Next Meeting No user group in July Ongoing Schedule 2nd Wednesday of every month 8:30 to AM 11:30 am Microsoft’s Bloomington Office http://www.sharepointmn.com

7. Previous Meetings SharePoint 2007 Overview: – May 2006 MNSPUG Presentation – This presentation provides an overview of a number of the key features and capabilities that SharePoint 2007 provides. http://www.sharepointmn.com/User Group Presentations/May 2006 MNSPUG.ppt Document Management / Records Management: June 2006 MNSPUG Presentation – This presentation covers how documents and records are managed using SharePoint.  This presentation also covers SharePoint Content Types. http://www.sharepointmn.com/User Group Presentations/June 2006 MNSPUG.ppt Workflow:  July 2006 MNSPUG Presentation – This presentation covers how workflow and digital forms work in SharePoint 2007.  http://www.sharepointmn.com/User Group Presentations/July 2006 MNSPUG.ppt Business Intelligence:  August 2006 MNSPUG Presentation – This presentation covers many of the new features of SharePoint 2007 that are used to address Business Intelligence including Dashboard sites, Key Performance Indicator (KPI) lists, Excel Services and the filter web parts.  http://www.sharepointmn.com/User Group Presentations/August 2006 MNSPUG.ppt Web Content Management:  September 2006 MNSPUG Presentation – This presentation focuses on the web content management features of SharePoint 2007 that allow end users to publish their own web content (ex: articles).  http://www.sharepointmn.com/User Group Presentations/September 2006 MNSPUG.ppt Search, Business Data Catalog (BDC), and the Knowledge Network: October 2006 MNSPUG Presentation – This presentation focuses on the search capabilities of SharePoint 2007 including leveraging the Business Data Catalog.  http://www.sharepointmn.com/User Group Presentations/October 2006 MNSPUG.ppt http://www.sharepointmn.com

8. Upcoming TC MPA Events June 21st - Project 2007 Reporting with Microsoft Visio 2007: Daniel Rohwer from Visibility.biz, Inc will present a firsthand look at the new reporting features in Microsoft Office Project 2007 that take advantage integration with Microsoft Visio 2007 to help you better communicate project & resource status while managing projects July 19th - Mindset of the Microsoft Office Project User: The YJTJ™ Process: Please join us on July 19th, 2007, when Dan Renier from Milestone Consulting Group will present Lunch and Learn training session on the Mindset of the Microsoft Office Project User: The YJTJ™ Process. The YJTJ™ concepts provide the building blocks that enable successful project, resource, and portfolio management. (This was given as a YJTJ presentation at the January 2006 Global Microsoft Project Conference) Registration Held at Microsoft in Bloomington Send an email to registration@tcmpa.org Additional Information http://www.mympa.org/chapters/TwinCities http://www.sharepointmn.com

9. SharePoint 101 The SharePoint “Wheel”

10. SharePoint 101 Sites Site Creation and Management Framework Site = Container for content Document Libraries Storage for documents Lists Storage for tabular information Tasks Issues Calendar Events Announcements Web Parts http://www.sharepointmn.com

11. http://www.sharepointmn.com

12. The SharePoint “Wheel” The SharePoint “Wheel”

13. The SharePoint “Wheel” • Collaboration • Portal • Search • Content Management • Business Process • Business Intelligence The SharePoint “Wheel”

14. Collaboration • Teaming amongst people often across various boundaries, geographic, departmental, organizational. The SharePoint “Wheel”

15. Portal • Gateway into information coming from a number of locations. The SharePoint “Wheel”

16. Search • The ability to retrieve information from a number of places including documents, websites, people, and databases using keywords. The SharePoint “Wheel”

17. Content Management • The ability for end users to manage content in a variety of forms online without necessarily having to enlist IT to do so. The SharePoint “Wheel”

18. Business Process • Automation of processes via workflow and digital forms. The SharePoint “Wheel”

19. Business Intelligence • Improved visibility of information to make better business decisions via analysis and reporting. The SharePoint “Wheel”

20. One Platform – Multiple Scenarios Platform Scenarios

21. Single Infrastructure for Intranet, Internet, and Extranet Portals SharePoint as a Platform (The “Arrow“) • Single infrastructure • Multiple scenarios Platform Scenarios

22. Scenario: Personal Portal Platform Scenarios

23. Scenario Overview and Requirements • The Company: Litware, Inc. • Needs and Requirements: • Store, share, and aggregate information • Self-management of “public” profile information (i.e. About Me, Responsibilities, Projects / Initiatives) • Easy access to information and business-data specific to company role (i.e. IT, HR, Sales, etc) Platform Scenarios: Personal Portal

24. Scenario Overview and Requirements • Current Environment: • File Shares and Home Directories • Outlook Contacts (The GAL) • Several disparate internal applications and systems Platform Scenarios: Personal Portal

25. The Solution: SharePoint “My Sites” • Definition: Personalized SharePoint Sites for employees • Promote Information Sharing / Collaboration using: • Shared Documents • Shared Links • Work-related Blog entries • Provide Aggregation using: • RSS Feeds • SharePoint Site Aggregation Web Part • Documents • Tasks Platform Scenarios: Personal Portal

26. The Solution: SharePoint “My Sites” • Definition: Personalized SharePoint Sites for employees • Provide access to employee information using: • Flexible User Profiles • SharePoint Administrator-defined profile properties • Read-only, Read/Write • Visibility Settings • Everyone, Colleagues, Only Me • Allow employees to update / add additional information Platform Scenarios: Personal Portal

27. The Solution: SharePoint “My Sites” • Definition: Personalized SharePoint Sites for employees • Provide secured storage of personal information • Private Document Libraries • Private Links and Lists • Provide easy access to role-based information and business data: • Extend the “My Site” with targeted personalization site links • Integrate business data with the Business Data Catalog • Provide Business Intelligence Capabilities Platform Scenarios: Personal Portal

28. Demo: Personal Portal Platform Scenarios: Personal Portal

29. Scenario: Corporate Intranet / Portal Platform Scenarios

30. Scenario Overview and Requirements • The Company: Litware, Inc. • Needs and Requirements: • Easier access to company news, information, and data • Easily find company information, documents, people, and data • Empower users to manage content (document and web-based content) • Provide a platform to initiate business processes • Provide a platform to make business data more visible • Adhere to the company brand Platform Scenarios: Corporate Intranet / Portal

31. Scenario Overview and Requirements • Current Environment: • Documents Stored in File Shares • Static HTML Intranet • Several disparate internal applications and systems • Content Owned and Managed By IT Platform Scenarios: Corporate Intranet / Portal

32. The Solution: Microsoft Office SharePoint Server • How can we provide access to company information and data? • Leverage News sites, article pages, and lists for web-based content • Use Audience Targeting for information delivery • Leverage Document Center and Document Libraries for document-based content • Use the Business Data Catalog and Excel Services to surface key data from backend systems Platform Scenarios: Corporate Intranet / Portal

33. Demo: Access To Information Platform Scenarios: Corporate Intranet / Portal

34. The Solution: Microsoft Office SharePoint Server • How can we ensure that users can easily find company information and data? • Implement the Search Center • Define Keywords and Best Bets • Provide targeted searches to more easily find People, Documents, Web Content, and Business Data • Use Search as an entry point into other applications Platform Scenarios: Corporate Intranet / Portal

35. The Solution: Microsoft Office SharePoint Server • How can we easily connect with other employees? • Find people based on SharePoint User Profiles • Use “My Sites” and Personal Portals for ad-hoc sharing and to improve • Define profile attributes as needed to allow users to refine their profiles Platform Scenarios: Corporate Intranet / Portal

36. Demo: Search Platform Scenarios: Corporate Intranet / Portal

37. Break 5 – 10 minutes

38. The Solution: Microsoft Office SharePoint Server • How can we adhere to the branding requirements? • Use SharePoint Designer for custom Master Pages • Apply Master Page to Corporate Intranet / Portal Platform Scenarios: Corporate Intranet / Portal

39. Demo: The Litware, Inc. Brand Platform Scenarios: Personal Portal

40. Scenario: Extranet Platform Scenarios: Extranet

41. Scenario Overview and Requirements • The Company: Litware, Inc • Needs and Requirements • Secured, externally-facing platform for collaborating with external users • Provide external users (i.e. Customers) with access to finalized content • Require approval for all content before it is available Platform Scenarios: Extranet

42. The Solution: Secured SharePoint Extranet • How can we provide a secured environment for external users? • Provide access to external users via forms-based authentication • ASP.NET 2.0 Membership • SQL-based user store • Leverage sites, libraries, and lists for organizing and storing externally-accessible content • Leverage SharePoint security for securing content and access • Leverage Audiences for selectively displaying information Platform Scenarios: Extranet

43. The Solution: Secured SharePoint Extranet • How can we provide external users with access to finalized content? • Turn on check-in / checkout for document libraries and lists • Leverage “require approval” for document libraries and lists • Enable approval workflows for documents Platform Scenarios: Extranet

44. Demo: Extranet Platform Scenarios: Extranet

45. Scenario: Internet Platform Scenarios: Internet

46. Scenario Overview and Requirements • The Company: Litware, Inc • Needs and Requirements: • Common platform for managing web-based content • Easy management and approval routing of press releases • Content scheduling and content review • Performance • Company Brand Platform Scenarios: Internet

47. The Solution: MOSS for Internet • How can we provide a common platform for easy web-based content management? • Microsoft Office SharePoint Server for Internet • Easy Page Creation • Page Scheduling, Approval Routing, and Content Review Platform Scenarios: Internet

48. The Solution: MOSS for Internet • How can we ensure that the internet site performs under high utilization? • Implement Caching • Disk-based Caching • Object Caching • Cache Profiles • Leverage Content Deployment for Content Staging and Content Promotion Platform Scenarios: Internet

49. The Solution: MOSS for Internet • How can we adhere to the branding requirements? • Use SharePoint Designer for custom Master Pages • Apply Master Page to Internet site Platform Scenarios: Internet

50. Demo: Internet Platform Scenarios: Extranet