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Chemical Management System Overview

Chemical Management System Overview

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Chemical Management System Overview

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  1. Chemical Management System Overview cms@lbl.gov September 2014

  2. CMS Description The Chemical Management System (CMS) is the chemical inventory and tracking system for all hazardous chemicals at the lab Program Web-based database w/ Java Server Page (JSP) interface, resides in Oracle Forms. Environment / Health / Safety / Security DIVISION

  3. The Purpose of CMS is to: • Allow laboratories to efficiently manage, locate and share chemicals • Provide hazard information to chemical users, safety staff and emergency responders. • Provide data for regulatory and DOE compliance reporting Environment / Health / Safety Division

  4. Access Levels • Read-Only • All employees, all inventories • Owner • Read-write capabilities on containers registered under owner • Proxy to an Owner • Read-write capabilities for designated owners’ containers • SuperUser/Admin • CMS Support staff – (including Division Safety Coordinators and ESH program administrators) - universal read-write Email cms@lbl.gov to be registered as proxy or owner Environment / Health / Safety Division

  5. Tracking Chemical Containers 1 3 Containers brought in 2 Used or Non-Haz disposal Containers taken out SAA -Attach barcodes -Input in CMS 4 1 • Enter containers into CMS they are brought in to your work area • Dispose containers out of CMS as they are used or disposed • Edit container locations when they change rooms • Containers in an SAA are removed by Waste Management, but also need to be removed from CMS via “Dispose Container” function. 2 3 4

  6. What not to inventory Environment / Health / Safety Division

  7. Barcodes • Identical numbered pairs – one for container, one for datasheet • Place on containers lengthwise to facilitate scanning • Obtain replacement from your Division Safety Coordinators or EH&S Environment / Health / Safety / Security DIVISION

  8. Container Data Sheet One barcode on Container, one on data sheet Optional tool to transcribe the container information for later input into CMS Environment / Health / Safety / Security DIVISION

  9. LBL CH621800 Option to Consolidate Identical Chemicals w/ One Record • Ideal for containers with high turnover • Estimate maximum quantity • Frequently used for gas cylinders Multi-Container Data Sheets

  10. Option to Consolidate Identical Gases w/ One Record Transfer tag to each current cylinder Multi-container data sheets can alsobeused to attach bar code labels Environment / Health / Safety / Security DIVISION

  11. Home Page – CMS.lbl.gov or A-Z Link to chemical inventory safety policies Link to MSDSs Environment / Health / Safety Division

  12. Typical End User Functions – Search, Add, Dispose User manual, quick start sheet, templates available at “Help” Environment / Health / Safety / Security DIVISION

  13. Inventory Management -> Container Search Search by barcode, chemical, owner proxy, division, building, room Expanded health and hazard search criteria Environment / Health / Safety Division

  14. Inventory Management -> Add a Container Environment / Health / Safety Division

  15. Inventory Management -> Dispose Container Environment / Health / Safety Division

  16. CMS Mobile Handheld wireless scanning system to aid with inventory management Environment / Health / Safety Division

  17. Technical Architecture Overview SocketScan Handheld Barcode Scanner Uses Bluetooth iOS7 Mobile Device iOS version 6.x Built-in Camera LBNL CMS Database Legacy CMS database Oracle Based Web Services LBNL CMS Web Tool Access to CMS data Administration Tool Browser Based

  18. CMS Mobile Update locations, owners, dispose, undispose Retrieve and email container records Synchronize room inventory with CMS system Contact EH&S or your Division Safety Coordinator for more info Environment / Health / Safety Division

  19. Contact EH&S for…. • Access authorization or support (cms@lbl.gov) • Telephone support (CMS Program Manager– 510-486-7246) • Support with inventory transitions – new owners, batch location moves • One-on-one or small group training • CMS mobile demo, training, and loaner systems A user manual and quick start guide is available at the “help” menu button on the home page