introduction to the boundary and annexation survey

1. 1 Legal Areas Team U.S. Census Bureau

2. Presentation Overview � Boundary and Annexation Survey (BAS) - What is the BAS? - Why do we conduct the BAS? - Who benefits from the BAS? - What are the current BAS submission methods? - What are important dates for the current BAS year? - Who should you contact if you have questions?

3. 3 What is the Boundary and Annexation Survey (BAS)?

4. 4 Boundary and Annexation Survey (BAS) Voluntary survey conducted annually to collect boundaries for legal areas Primary source of information regarding legal boundaries names of governments legal status types of governmental units new government dissolved government boundary changes higher-level geographic relationships e.g. a place annexes into a new county Need to provide examples of the governments Ginger Blue, MO � 1965 ---- Geographically Updated Population Certification Program (GUPCP)Need to provide examples of the governments Ginger Blue, MO � 1965 ---- Geographically Updated Population Certification Program (GUPCP)

5. 5 Governmental units (entities) included in the survey counties and their equivalents minor civil divisions (MCDs) incorporated places American Indian reservations and off-reservation trust lands (federally recognized) The GUPCP case of new incorporation from 1965. The GUPCP case of new incorporation from 1965.

6. Why do we conduct the Boundary and Annexation Survey (BAS)?

7. 7 Boundary and Annexation Survey (BAS) Ensures that population and housing counts are assigned to the correct geography To support the Office of Management and Budget Circular No. A-16 The Census Bureau is responsible for collecting and maintaining Legal Boundaries Geospatial One-Stop The National Map Used to present statistics for various censuses and surveys American Community Survey (ACS) Population Estimates Program 2010 Decennial Census Programs BAS supports the following: GEO spatial One-stop E-government initiative The National Map National spatial Data Infrastructure What is the National Spatial Data Infrastructure (NSDI)? a. What is the vision for the NSDI? The NSDI assures that spatial data from multiple sources (federal, state, local, and tribal governments, academia, and the private sector) are available and easily integrated to enhance the understanding of our physical and cultural world. The NSDI honors several key public values: Privacy and security of citizens' personal data and accuracy of statistical information on people, both in raw form and in derived information products. Access for all citizens to spatial data, information, and interpretive products, in accordance with OMB Circular A-130. Protection of proprietary interests related to licensed information and data. Interoperability of federal information systems to enable the drawing of resources from multiple federal agencies and their partners. The NSDI supports and advances the building of a Global Spatial Data Infrastructure, consistent with national security, national defense, national intelligence, and international trade requirements. International compatibility is an important aspect of the NSDI. Federal agencies will develop their international spatial data in compliance with international voluntary consensus standards, as defined by Circular A-119. b. What are the components of the NSDI? The components of the NSDI are data themes, metadata, the National Spatial Data Clearinghouse, standards, and partnerships. BAS supports the following: GEO spatial One-stop E-government initiative The National Map National spatial Data Infrastructure What is the National Spatial Data Infrastructure (NSDI)? a. What is the vision for the NSDI? The NSDI assures that spatial data from multiple sources (federal, state, local, and tribal governments, academia, and the private sector) are available and easily integrated to enhance the understanding of our physical and cultural world. The NSDI honors several key public values: Privacy and security of citizens' personal data and accuracy of statistical information on people, both in raw form and in derived information products. Access for all citizens to spatial data, information, and interpretive products, in accordance with OMB Circular A-130. Protection of proprietary interests related to licensed information and data. Interoperability of federal information systems to enable the drawing of resources from multiple federal agencies and their partners. The NSDI supports and advances the building of a Global Spatial Data Infrastructure, consistent with national security, national defense, national intelligence, and international trade requirements. International compatibility is an important aspect of the NSDI. Federal agencies will develop their international spatial data in compliance with international voluntary consensus standards, as defined by Circular A-119. b. What are the components of the NSDI? The components of the NSDI are data themes, metadata, the National Spatial Data Clearinghouse, standards, and partnerships.

8. 8 American Community Survey An annual nationwide survey designed to provide communities a fresh look at how they are changing. Collects and produces population and housing information every year. The American Community Survey publishes data for legal areas, utilizing the most recent boundary information collected through the Boundary and Annexation Survey. The American Community Survey plans on releasing demographic, housing, social, and economic data for smaller communities and statistical areas in 2010, as part of ACS 5-year period estimates.

9. 9 Population Estimates Program An annual process of updating the geographic base for the Census Bureau�s official intercensal population estimates. Retabulates the most recent decennial census in the current year�s geography. Processes boundary changes reported to the Census Bureau via its annual BAS, as well as internal administrative updates.

10. Who benefits from the Boundary and Annexation Survey (BAS)?

11. 11 Who Benefits? States Counties Townships Cities American Indian Areas All groups benefit from more accurate assignment to geographic areas Apportionment of Federal funds In some states the apportionment of state funds are affected Community planningAll groups benefit from more accurate assignment to geographic areas Apportionment of Federal funds In some states the apportionment of state funds are affected Community planning

12. 12 Accurate, up-to-date boundaries result in a more accurate housing tabulation count for all our censuses and surveys more accurate statistical data a reliable geographic reference source Better counts for ACS, Pop Estimates, Decennial In turn this will benefit� (next slide)Better counts for ACS, Pop Estimates, Decennial In turn this will benefit� (next slide)

13. 13 State-Level BAS Agreements State participation improves the BAS process and reduces duplication of effort. Some states have the authority to either monitor or maintain boundary information for all legal entities in the state. Where this exists: Some states provide a list (each September and December) of entities that have had legal boundary changes that year. The Census Bureau uses this list to determine which entities should get a BAS package. Other states provide legal updates and corrections via paper or digital file directly to us. Current state-level agreements Georgia, Kentucky, Michigan, Massachusetts, Maine, Alaska and the Commonwealth of Puerto Rico Population estimates and funding distribution. Talk about GA agreement. Population estimates and funding distribution. Talk about GA agreement.

14. 14 County-Level BAS Agreements Counties respond to the BAS for the entities within their jurisdiction. To consolidate the BAS responsibilities, county officials reach agreement with entities to provide their BAS submission BAS packages are only mailed to the county BAS contact. Places within the county no longer receive a separate BAS package. Current county-level BAS agreements - There are currently more than 40 county-level BAS agreements. If you are interested in a county-level agreement please contact the Legal Areas Team We call this Consolidated BAS. Addressed again in slide 27. Partial Consolidate county ok.We call this Consolidated BAS. Addressed again in slide 27. Partial Consolidate county ok.

15. 15 Consolidated BAS Form

16. Preparing for the Boundary and Annexation Survey (BAS)

17. 17 Determining the BAS Contact Each year, BAS materials are mailed to our BAS contacts. How do we determine who the BAS contact is? We are instructed by a local official as to who should receive the BAS package. If a local government employee responds to the BAS multiple consecutive years, the Legal Areas team will assign them as the BAS contact. If we have not received a BAS response for several years, the Legal Areas team will attempt to establish a contact in either a local planning or GIS department. State Data Center staff provide contact updates to the Census Bureau during the telephone follow-up phase of BAS. If there is no designated BAS contact and the Census Bureau is unable to establish a contact, the package is mailed to the Highest Elected Official (HEO).

18. 18 Submission Methods Paper Submission Digital BAS MAF/TIGER Partnership Software

19. 19 Paper Submission Census Bureau mails paper maps and a BAS form to the BAS contact Participants annotate and return large scale paper maps and forms provide documentation for each legal boundary change (date, number, & acreage) If the participant does not have any changes to report, they can return a �No Change� postcard

20. 20 Digital BAS First offered during the 2005 BAS for a limited number of entities Designed to accept submissions from experienced users of Geographic Information Systems (GIS) who modify Census Bureau spatial data Spatial data provided in GIS shapefile format Goal is to permit governmental units to update digital files in place of paper maps submit boundary change information through digital files Participants are required to follow the detailed requirements posted on the BAS website: http://www.census.gov/geo/www/bas/bashome.html Digital BAS isn�t a straight forward method.Digital BAS isn�t a straight forward method.

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22. 22 MAF/TIGER Partnership Software First available for 2008 BAS Participants receive a CD containing the software to install on to their computer one or more CD(s) containing the data for their entity and the surrounding area a user name and password to access the data in the software Participants are be able to submit map and form updates.

23. 23 What are important dates for the current BAS year?

24. 24 2010 BAS Year Activities Important Dates Package Mailout November, 2009 � January, 2010 Change in Material January 15th in 2010 Paper maps to Digital Submission Digital Submission to Paper MAF/TIGER Partnership Software to Paper Deadline to Submit BAS Packages March 1st, 2010 Changes will be included in 2010 Census, PEP, ACS, and 2011 BAS Eligible for Final Boundary Validation (BVP)

25. 25 What is new for the current BAS year?

26. 26 Conducted every ten years to provide the highest elected official (HEO) or tribal chair (TC) an opportunity to review and validate the Census Bureau�s boundary data Administered in parallel with the 2010 Boundary and Annexation Survey (BAS) Administered in 2 phases, initial and final

27. 27 Initial BVP Review In January 2010, the Highest Elected Official (HEO) receives an initial BVP package, which includes 2010 BAS maps in digital format (PDF) and a BVP form If the boundary information is correct, the HEO/TC is instructed to sign and return the BVP form within 10 days If the boundary information is incorrect, the HEO/TC is instructed to work with the BAS contact to submit changes and updates All changes and updates are to be submitted and processed through the BAS

28. 28 BVP Initial Form

29. 29 Final BVP Review Governmental units that submit changes through the BAS by March 1, 2010 will be included in the final BVP review BVP Final participants will receive a full set of paper maps, which will include changes and corrections submitted during the 2010 BAS Final opportunity to submit or validate boundary information prior to the tabulation of the 2010 Census

30. 30 What can you expect for the upcoming BAS years?

31. 31 Advance Response Non-decennial years (2011-2017)

32. 32 Who should you contact if you have questions?

33. 33 Contact Information