November 5, 2008 7:00 PM

1. November 5, 2008 7:00 PM Annual Homeowner’s Association Meeting

2. Meeting Purpose Communicate highlights and achievements Review how the 2008 budget was spent Adopt 2009 budget Nominate & elect new board members Discuss community concerns: Two way input, Q & A, homeowner comments

3. AGENDA 7:00 to 7:15Greeting & Call Meeting to Order Introductions Accept 2007 Annual Meeting Minutes 7:15 to 8:10Presentations Highlights/Achievements in 2008 Budget 2008 - Plan vs. Actual Proposed Budget 2009 8:10 to 8:45Homeowner Input & Questions Received via Mail & E-Mail Offered by Homeowners in Attendance 8:45 to 9:00Nominate & Elect New Board Members 9:00Adjourn & Refreshments

4. BOARD MEMBERS 2008 President Rob Thompson Vice PresidentWalter Mills TreasurerJeff Olmstead SecretaryLaurrie Sostman Assistant Patrick DeLorenzo Secretary

5. What did the Board want to accomplish this year? Goals: Conduct all actions within the approved ’08 budget Improve communications with homeowners Reduce the amounts outstanding from overdue accounts Foster a better sense of community Did we achieve it? Achievements & Highlights 

6. Achievements Financial Management • Balanced Budget • Funded Reserve Accounts • Reduced Number of Delinquent Fees • Reduced Accountant Costs Highlights Retained a collection agency for chronic late payments; success in two cases Moved billing and accounting to Quickbooks, saved $400 on tax prep Reduced amounts outstanding from late homeowner accounts

7. Achievements Vendor Management • All vendors are meeting requirements. We contract with: Dynamic Landscaping (Lawn Mowing & Snow Plowing) Central CT Lawn Service (Lawn Fertilization) Green Machine (Irrigation Systems) Bartlett Tree Service (Tree Maintenance) Wethersfield Sweeping Services Highlights Irrigation controllers were replaced or repaired on Spice Bush and Quail Run New trees are in better health due to Bartlett care (and lots of rain this year!) Each vendor works with one Board member liaison Catch basins on 3 streets will be cleaned by year end

8. Achievements Communications • Totally new design for Sinnott Farm web site • New web hosting service Highlights New web host saves $140 annually Monitoring and maintenance are now Board member responsibility Section for realtors improved, Community FAQs added Visit www.sinnottfarm.com E-mail Sinnottmail@gmail.com

9. Other Highlights • Welcoming Committee – • Susan True and Thriaya Wagner continue to visit and welcome new neighbors • Covenant Committee – • Reviewed and approved homeowner improvement projects • Tag Sales – • Spring sale was small, but successful • Community Event – • The first Sinnott Farm community • picnic get together was held • June 26 at the free concert on the • Bloomfield Town Green • Beautification – • Volunteers planted flowers at entrances • - thank you to Edie Thompson, Laurel Mills and a volunteer who planted mums on Spice Bush and Quail Run

10. Budget Review

11. 2008 Plan vs. Actual

12. 2009 Budget Proposal

13. Current Account Balances Checking Account $7,678.85 Reserve Fund $10,615.29 Capital Expenditure Fund $11,566.42 Total Liquid Assets $ 29,860.56

14. Fund Definitions Reserve Fund - dollars reserved for unplanned projects (i.e., emergency situations) Capital Expenditure Fund-dollars accumulated for planned future projects (i.e., road repaving)

15. Outstanding Maintenance Fees(For more than one quarter including acceleration and penalties) 23% Reduction

16. Homeowner Input & Questions

17. There are 2 Board Positions Open for Election Nomination & Election

18. Adjourn & Refreshments Thank You for Attending Have a Good Night!