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EU projects, IT department Collaboration with FI-CTR

This document outlines the financial follow-up framework for CERN's EU projects, particularly regarding the EGEE-II and EGEE-III budgets. It identifies key personnel involved, including Anna Cook, Dita Mocova, and Roberta Faggian-Marque, and details the support required for various projects involving CERN. Additionally, it provides a step-by-step guide aimed at new project proposers, highlighting crucial tasks, budget codes, and contacts. Regular visits and communication protocols are emphasized to ensure effective project administration and grant management.

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EU projects, IT department Collaboration with FI-CTR

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  1. EU projects, IT departmentCollaboration with FI-CTR Anna Cook, Dita Mocova, Roberta Faggian-Marque CERN 6th December 2006

  2. IT EU projects financial follow-up: Current set-up • EGEE-II budget coordination and EGEE-III budget preparation • Dita Mocova • EGEE-Related EU projects (with CERN partnership): • Roberta Faggian Marque • 9 projects in which CERN participates • All require financial follow-up • Support required on CERN’s requirements (Budget, CET, APT, etc.) • ETICS and ISSeg (Coordinated by CERN): • Karin Burghauser • ISSeG: complex project (sub-contracting involved) • Unclear financial follow-up: Karin needs support EGEE, Related Projects, FI-CTR meeting, 6th December 2006

  3. Tasks discussed at 14/09 meeting • STEP BY STEP GUIDE • The design of a step by step guide for new projects at CERN (FP7) • Taking would-be proposers through the various tasks to be completed CERN-side • Budget codes set-up, • APT, • Main contacts for each step. • This could be web-based • Will complement the ongoing discussions with CERN-EU office on a harmonious and coherent "entry" point for all EU matters. EGEE, Related Projects, FI-CTR meeting, 6th December 2006

  4. Tasks discussed at 14/09 meeting • MONTHLY PERSONNEL/BUDGET CODE STATUS • Provision of a monthly personnel to budget code table for all projects, as well as financial status. (Templates to be agreed) • Ensures both the project administrator and FI-CTR are aware of project status EGEE, Related Projects, FI-CTR meeting, 6th December 2006

  5. Tasks discussed at 14/09 meeting • COST CLAIM VERIFICATION • Check the cost claims of projects (cost claims will be prepared by Dita Mocova and passed on to FI-CTR). EGEE, Related Projects, FI-CTR meeting, 6th December 2006

  6. Tasks discussed at 14/09 meeting • REGULAR VISITS TO IT PROJECT ADMINISTRATORS (Roberta and Karin) • KEY CONTACT PERSON FOR ANY OPEN FINANCIAL ISSUE (Procedures, implementation of changes, etc.) EGEE, Related Projects, FI-CTR meeting, 6th December 2006

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