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New F&A Rate Agreement

New F&A Rate Agreement. Presented by Trevor Johnson OCGA. New RESEARCH Rates – On-campus. Important Dates. You should start using the new rates now on all new proposals SPO Offices will start enforcing the new rates January 3, 2018 Increase each fiscal year State fiscal year 7/1-6/30

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New F&A Rate Agreement

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  1. New F&A Rate Agreement Presented by Trevor Johnson OCGA

  2. New RESEARCH Rates – On-campus

  3. Important Dates • You should start using the new rates now on all new proposals • SPO Offices will start enforcing the new rates January 3, 2018 • Increase each fiscal year • State fiscal year 7/1-6/30 • Not the Federal fiscal year 10/1/-9/30 • Fiscal year notes the year the period ends, not the year it begins – 7/1/17-6/30/18 = FY18

  4. When to Use • To be used for all federal proposals (grant, contract, clinical trial, flow-through) • Used for all other sponsors that use the federally negotiated rate – Industry • Competitive proposals (new proposals, supplements, competitive segments) • Not used for existing awards or non-competitive segments • Some agencies may allow for adjustment at JIT for existing proposals

  5. Other Rates • Off-campus rate remains the same (26%) • Other federal rates (Instruction, Other Sponsored Activity, and SIO specific rates): • Continue using the existing rates • New rates will be posted when finalized – expected increases to each • Does not change the Clinical Trials or State of California rates

  6. Split Rates • When a budget year covers two fiscal years • Example – two year budget with period of performance of 4/1/18 – 3/31/20 Year 1 • Period of performance: 4/1/18-3/31/19 • 3 months in FY18 (56%) • 9 months in FY19 (57%) • MTDC = $120,000 • $10,000 per month • $30,000 * 56% = $16,800 • $90,000 * 57% = $51,300 • Total IDC for Year 1 = $68,100 Year 2 • Period of performance 4/1/19-3/31/20 • 3 months in FY19 (57%) • 9 months in FY20 (57.5%) • MTDC = $120,000 • $10,000 per month • $30,000 * 57% = $17,100 • $90,000 * 57.5% = $51,750 • Total IDC for Year 1 = $68,850 • For purposes of calculating a split IDC, assume the month starts on the 1st.

  7. Questions from Sponsors • Please direct questions from sponsors to your SPO office • Until we have a signed agreement they will question the rates • On proposals: • Date effective: 10/27/17 • Contact: Janet Turner at DHHS Cost Allocation Services, Western Field Office, 415-437-7859 or CAS-SF@psc.hhs.gov

  8. Resources • Blink IDC Page: • http://blink.ucsd.edu/research/preparing-proposals/proposal-development/budgets/indirect.html • New rates • Suggested Budget Justification language • Under development • Split rate guidance • Updated budget worksheets

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