Emergency Evacuation

1. Emergency Evacuation Zayed University, Dubai Campus

2. SCOPE • Purpose and Objectives of Evacuation Procedures • Assembly Points • Standard Fire Procedures: Immediate Response Priorities • Evacuation Sequence • Tasks: Emergency Response Team Members • Tasks: • Emergency Coordinator • Fire Wardens • Security Personnel • Assembly Point Coordinator • Securing workstation/ Office Close Down Procedures

3. PURPOSE: EMERGENCY RESPONSE PLANNING • TO ESTABLISH THE PROCEDURES FOR THE EVACUATION OF OFFICES AND BUILDINGS • TO ESTABLISH THE RESPONSIBILITIES FOR CLEARING THE BUILDINGS • TO EDUCATE PERSONNEL ON THE EVACUATION FORMAT

4. Objectives of Emergency Planning • To ensure the minimizing of injuries and the saving of lives in cases of emergency; • To ensure proper procedures are followed in any emergency situation; • To ensure that all persons with disabilities, including staff, clients and visitors, are assisted and accounted for during an evacuation. • To ensure protection of University property and assets; • To ensure the maintenance and support of activities for responding to emergency situations;

5. Objectives of Emergency Planning (Cont.) • To indicate what should be done if a fire is discovered or there is a warning of a fire; • To stipulate personnel comprising the Emergency Response Team (ERT) in the building; • To stipulate the duties and responsibilities of ERT members appointed to supervise the evacuation; • To stipulate how occupants are accounted for during an evacuation: evacuate the building promptly to the respective assembly points.

6. Immediate Response Priorities • Safety of lives is always the first priority; • Report the Incident; • Render medical assistance if necessary; • If the alarm rings, follow evacuation procedures; • Once the building has been evacuated, do not return until the “All Clear” has been given.

7. STANDARD FIRE PROCEDURES • If you discover a fire, DO NOT PANIC. • Remove anyone from immediate danger; this means from the room/ office of origin or in the immediate vicinity of the fire, if it is safe to do so; • If the fire is small and contained, locate the nearest fire extinguisher and use it (if you know how to use it); • Locate the nearest fire alarm/ break glass point and activate it. • Dial the Emergency Coordinator or the Security Officer on the nearest telephone and inform them of the exact location of the fire.

8. STANDARD FIRE PROCEDURES (Cont.) • Close the door of the room of origin, without taking personal risks; • Alert people in the surrounding offices; • Leave the building by the nearest emergency exits; • DO NOT try to use the elevators as a means of leaving the building; • Report to the Assembly Point Coordinator.

9. EVACUATION SEQUENCE • Fire Alarm is activated • Alarm is verified by Security Officer/Control Room Operator • In case of a real fire, the evacuation alarm is activated and rings throughout the building • Fire Wardens and Security Personnel commence evacuating the staff – each fire warden responsible for his/her own area • Staff/ students/ visitors must leave the building immediately upon the sounding of the alarm – using fire exits

10. EVACUATION SEQUENCE (Cont.) • Fire Wardens and Security Staff must double-check their areas of responsibility; • After double-checking, leave the building and report at the Assembly Point; • Staff/ students/ visitors must leave the building immediately upon the sounding of the alarm, using fire exits; • Fire Wardens and Security Staff must double-check their areas of responsibility; • After double-checking, leave the building and report at the Assembly Point.

11. TASKS: EMERGENCY COORDINATOR, FIRE WARDENS AND SECURITY PERSONNEL • If a Fire Alarm is activated • Immediately silence the alarm • Ascertain, from fire panel, the exact location of alarm • Inform Security / Fire Wardens • Security Officer / Fire Wardens investigate • Emergency Coordinator remains at Reception/Control Room/ Fire Alarm Control Panel • Security / Fire Wardens report whether it is a false alarm or a real fire • False alarm – reset fire alarm control panel

12. TASKS: EMERGENCY COORDINATOR, FIRE WARDENS AND SECURITY PERSONNEL • Actual fire – determine seriousness • Put out the fire using extinguishers • Call 997 • Note detail down • If it is serious – Emergency Coordinator sounds the “EVACUATION ALARM” • Evacuate the building

13. REPORT TO “997” Sample • Nature of the emergency: Fire, bomb threat, etc. • Your Name: Zayed University – Andy Brown • Address: Academic City – area, Dubai • Call Back Number: Control Room Number and mobile number of Emergency Coordinator. • Extent of the Fire: Fire out of control on 4th Floor, spreading rapidly. • Entry Points: From ------- Street – Main Entrance, dry riser inlet behind building. • Parking: Park in front of building.

14. RECORD OF DETAILS • REMAIN AT RECEPTION/CONTROL ROOM/ FIRE ALARM CONTROL PANEL AND RECORD THE FOLLOWING DETAILS: • Time of activation • Location of activation • Time security investigated the alarm • Time the alarm was confirmed / false alarm • Time the Fire Brigade was informed • Time the Fire Brigade arrived • Time the Police arrived • All actions taken • Time the “All Clear” was given • Time the alarm was reset

15. TASKS: SECURITY PERSONNEL • Security Officer goes to area of alarm and investigates • Notify Emergency Coordinator of findings: • False alarm • Small fire on 5th floor – extinguished with fire extinguisher • Big fire in back area of office – out of control, must evacuate • If it is a false alarm – remain in the area and reconfirm • If “EVACUATION ALARM” is activated – assist the Fire Wardens to evacuate the building • Bring the elevators down to the Ground Floor and switch off • Security Officers to remain at Entrances to prevent people from entering the building • Assist Fire Wardens in double-checking their areas of responsibility • Assist the Fire Brigade, if requested • Report to the “Assembly Point”

16. TASKS: FIRE WARDENS • Inspect Fire Fighting Equipment in your area of responsibility on a daily basis • If the fire is in your area of responsibility – go to the affected area and take control • Small fire – extinguish • Big fire - report • If a false alarm – remain in the area and reconfirm • If “EVACUATION ALARM” is activated – evacuate your area of responsibility • Double-check your area of responsibility • Keep the Emergency Coordinator informed • Ground Floor Fire Warden – ensure a Security Officer at the Main Entrance • Assist the Fire Brigade, when necessary • Report to the “Assembly Point”

17. TASKS: ASSEMBLY POINT COORDINATOR • Ensure you have a complete list of all the personnel working in the Branch/ building • Appoint assistants in case of a big building like this one • In case of an “Evacuation Alarm”, immediately proceed to the “Assembly Point” • Take control at the “Assembly Point” • Hold a “Roll Call” at the “Assembly Point” • Ensure everybody is accounted for • If somebody is not accounted for, inform the Emergency Coordinator • Who the missing person is • Where does the person work • Where he/she was seen the last time • Try to locate the missing person – might not be at work • Keep passing on all relevant information to the Emergency Coordinator

18. ADDITIONAL TASKS - ERT • Switch off all non-essential utilities; • Switch off the air-conditioning to prevent smoke from getting to other offices; • Assist security-officers in switching off the elevators

19. SECURING WORK STATION (TIME PERMITTING) • Switch off all electrical appliances, e.g.: • Computers • Calculators • Photocopiers • Computer Terminals • Clear all lose papers from your desk • Close all filling cabinets and cupboards • Close all windows • Switch off air-conditioning units • Switch off the lights • Leave the office, closing the door behind you • Report to the “Assembly Point”