SEAOA CONFERENCE 2014

1. SEAOA CONFERENCE 2014 PRESENTERS PAUL RUTTER 2009 “OFFICIAL OF THE YEAR” AND MIKE OAKLEY

3. Technical Manager Equipment Officer Clerk of Course The make up of these roles will be different depending on the type of meeting you are involved with

4. Technical Manager Technical Manager Equipment Officer Equipment Officer Technical Manager Equipment Officer Clerk of Course Field Referee Technical Manager Equipment Officer Clerk of Course Clerk of Course Clerk of Course Local meetings Local Championships, bigger League Major Championships (TV) Area/ Regional Championships

5. Technical Manager • Rule 123 of the IAAF Rules 2012-13 states:- • •The Technical Manager shall be responsible for • ensuring that the track, runways, circles, arcs, sectors, landing areas for Field Events and all equipment and implements are in accordance with the Rules • the placement and removal of equipment and implements according to the technical organisational plan for the competition as approved by the Technical Delegates • ensuring the technical presentation of the competition areas is in accordance with such plan • checking and marking any personal implements permitted for the competition according to rule 187.2 • ensuring he has received the necessary certification under rule 135 before the competition Appendix D(2)of the UKA Rules 2012 details the tasks to be covered by the: Technical Manager, the Equipment Officer and the Clerks of Course

6. Technical Manager Agree the location of all field events. This is particularly important at indoor meetings when there are HJ and Shot events along with 60m sprints and hurdles.

8. Technical Manager Liaise with the Equipment Officer before and during the event Arrange meeting time prior to the competition to discuss action plans, etc. Be the Sport’s link to technical services providers – TV, Event Presentation, Sports Timing, Results Company and Venue Staff What will be televised How many cameras Position Maintain a trackside presence throughout the meeting dealing with such issues as may arise from time to time. “””””””””””” Ensure event sites are correct Ensure the minimum of people are in the competition area Try to anticipate possible problems

9. Technical Manager Produce site plans for each event at each venue with positions for officials, equipment, etc. as required. Sign these off if they have been produced elsewhere. Liaise with Field Referee re number of officials and timetable.

10. Technical Manager

11. Technical Manager Remember that you will have a report or reports to complete at the end of the meeting TM Meeting report Assessments Report to ITO Remember that you will need to complete assessments on the Equipment Officer and the Clerks of Course

12. Technical Manager Check who your colleagues are – ensure they will be able do the tasks Get hold of the timetable early Liaise with the NTD and the Chiefs including meeting manager Do you know the venue – have you been there recently? Visit as necessary Check on the venue’s equipment/implements – what do you need to be arranged to be brought in Liaise with the Equipment Officer Liaise with the venue staff – establish a contact – tell them your needs and establish what they will do prior to the event and during the event

13. Equipment Officer Along with the Clerks of Course, ensure that all venue equipment necessary for the competitions is available, prepared and made available at the correct time. Along with the Clerks of Course, ensure that all event sites are fully prepared in accordance with the relevant Rules and ensure that they meet H & S requirements Ensure that any venue and personal implements are checked, marked appropriately and presented for competition at the correct time for the relevant competition. Any implements that do not conform to the relevant Rules should again be marked appropriately and the reasons for rejection conveyed to the relevant athlete, preferably before the event start time.

14. Equipment Officer Prepare “Implement to Site” forms to accompany implement trolleys onto field to assist official on “Implement Control” duty – ensure forms are returned to Tech Room on completion of the event. Ensure implements are returned to Tech Room for collection by athletes and are signed for when picked up.

15. Equipment Officer Do you know the venue – have you been there recently? Establish a plan of action with the Technical Manager – discuss/confirm who will be doing what Get in touch with the Clerks of Course Plan your own workload against the timetable Plan the Clerks of Course’s workload against the timetable – what time is equipment due on site, when should the site be cleared Check your own personal equipment – what do you need to take with you Prepare labels for stadium/personal throwing equipment Prepare “implement to site forms” for throwing events Prepare check lists for event site preparation

16. CLERK OF THE COURSE (FIELD) WHAT DOES THE RULE BOOK SAY? • The Clerks of Course (Field) with the Field Referee shall ensure that all markings are correct as required by the Rules for Competition, that the take-off boards are clean and firm and landing areas ready for use. • The Clerks shall ensure that all equipment necessary for maintaining runways, circles and landing areas is in a fit state for competition.

17. CLERK OF THE COURSE (FIELD) WHAT DOES THE RULE BOOK SAY? • The Clerks shall ensure that brooms, rakes, rollers, etc. are available as required and that judges are provided with marking spikes and tapes as necessary. • They are responsible for the provision of implements for practice and competition and must see that all implements are removed from the site of the event as soon as the competition is completed.

18. Clerk of Course - Definition Appendix D – Clerk of course Track • The Clerk of Course with the Referee shall ensure that the course is correctly set out and kept perfectly clear. When hurdles and steeplechase races are included in the programme, the Clerk must ensure that all hurdles and barriers are correctly set and placed and that they are removed from the track when no longer required. In addition, the Clerk shall ensure that all equipment such as judges’ stand, bell, batons etc is ready for use.

19. CLERKS BEFORE THE MEETING • Obtain a timetable • Obtain a Track plan of the Stadium • Contact your chief to ascertain when you should report to the stadium • Plan your day • What equipment is required? • When is it required? • What equipment can I set up before the meeting starts?

20. CLERKS On the day of the meeting • Arrive early • Report to administration • Report to your Chief • Locate equipment store • Be alert, keep safe

21. Ground Staff • What are they going to do? • Are they experienced? • Do they have a ladder or a cherry picker? • Who will use the ladder or cherry picker? • Where can they be found during the meeting?

22. CLERKS INITIAL CHECKS • Are Stadium Markings correct according to the rules? • Are throwing cages SAFE to use? • Are take off boards and throwing areas CLEAN AND SAFE? • Are landing areas SAFE AND READY TO USE? • Is ancillary equipment AVAILABLE? (i.e. Rakes, Brooms, etc.) • Is measuring EQUIPMENT (Tapes etc.) AVAILABLE

23. CLERK TRACK Initial Preparation • Check water jump • Set up wind gauge • Walk track • Check hurdles • Set up stand in conjunction with referee • Walk track with referee • Walk track with ground staff • Give ground staff copy of your work sheet • Find out Chief Time Keeper’s requirements • Put out Lap board and bell. Tape off. • Is water required for athletes

24. Initial Preparation - Continued • Set up table for results etc • Set up bin/bag • Seats for umpires • Find batons • Water for umpires • Find out time of briefing • Be prepared to make a briefing to umpires • Speak to Marksman

25. Hurdles • S/C barriers • Automatic weighted hurdles • Preparation • Check with referee which lanes free • Spare hurdles • Vets races • C of C Positioning

26. Break Lines • Indoors – Know your break lines • Shall be marked with a flag at each end at least 1.5m high • Prisms or cones 5cm X 5cm X 15cm • Different colour from breakline placed immediately BEFORE intersection

27. Indoor Issues • Stands • Cones at least 20cm high • Flags 25cm X 20cm at 60 degrees • Not exceeding 1.5m on bends and 10m on the straights • Interaction with other events

28. Miscellaneous Issues • Starters/blocks • Outdoor cones/flags no more than 4 metres apart • Use cones/flags where kerbing removed • Watch wiring across track • Water station

29. CLERKS IMPLEMENTS • Have all implements to be used in the competition been CHECKED AND ARE THEY COMPETITION LEGAL (Technical Manager’s Duty if appointed) in conjunction with the Field Referee? • Ensure that ALL IMPLEMENTS ARE TAKEN OUT before the competition AND REMOVED as soon as it is completed.

30. CLERKS During the meeting • Ensure all equipment is in the correct place • Ensure event leaders have all they need to run the event • Monitor equipment remains safe to use • Be aware of any health and safety issues • Check event sites are clear of all debris

31. Useful Personal Equipment • Hammer Small spirit level • Screwdrivers Rubbish sacks • Allen keys Tape measure • WD40 Weight crib sheet • Adjustable spanner Wedges • Plasticine Insulating Tape • Staple Gun Stanley Knife • Pliers Cable Ties • String Chalk Sticks

36. Welsh International, Cardiff, 31 July 2013 Clerk of Course Duty Sheet – Below is intended as a guide. Event times and competition sites may change throughout the day, please check with Me EDM is in operation Please use any free time to check sites are ongoing and to remove old run up markings and any other debris

39. LUNCHTIME